HomeMy WebLinkAbout7A - Special Assessment Hearing
MEETING DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
OCTOBER 15, 2001
7A
SUE MCDERMOTT, CITY ENGINEER
CONDUCT SPECIAL ASSESSMENT HEARING FOR 2001 IMPROVEMENT
PROJECT #01.11 EVANSTON AVENUE, ST. PAUL AVENUE, JORDAN AVENUE,
MINNESOTA STREET, DAKOTA STREET, OAK STREET AND MEMORIAL
TRAIL, IMPROVEMENTS AND CONSIDER APPROVAL OF A RESOLUTION
ADOPTING THE ASSESSMENT ROLL FOR THE PROJECT.
History
At its regular meeting of September 17, 2001, the Council approved Resolution 01-
108, which declared the cost to be assessed and ordered the preparation of the
assessment roll for Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota
Street, Dakota Street, Oak Street and Memorial Trail Improvements. Also Resolution
01-109 was approved establishing the date of the Assessment Hearing as October
15, 2001. The staff was also directed to contact the Special Assessment Committee
regarding their positions on the proposed assessments. This action has been taken.
Current Circumstances
All benefiting property owners have been mailed a Statement of Special
Assessments, which included information pertinent to their property such as the total
assessment amount and the assessment rate. The Notice of the Special
Assessment Hearing was published in the newspaper on September 29th and
October 6th, 2001.
The total project cost for the improvements is $1,762,853.00. It is proposed to be
funded through tax levy, trunk reserve funds, water quality funds, construction funds
and assessments. There are 76 benefiting properties in the project area. The
Assessment review committee recommends that $1,254,731.26 (71 %) be paid
through tax levy, trunk reserve, water quality and construction funds, and
$508,121.7 4 (29%) be assessed against the benefiting properties. Enclosed are two
assessment rolls, one for the properties that are to be 100% assessed for their initial
paving improvement and one for the reconstruction improvements that are 40%
assessed.
The project is being assessed on a front footage basis.
l~OOj.agle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
The assessment term is ten (10) years for paving. Added to the first installment
(2001) will be an additional 77 days of interest, which accounts for the remainder of
2001 following the Assessment Hearing. An interest rate of 8% will be charged in
accordance with the City Assessment Policy.
The property owners have a right to appeal their assessments as per Minnesota
Statutes Chapter 429. Written objections must be signed and filed with the City
Manager prior to the Assessment Hearing or presented to the Council at the
Hearing. Within 30 days of the hearing, the owner must also file the appeal in
District Court. Attached are the appeals which have been received to date. We have
apprised each of the individuals of our Deferred Assessment Program.
Issues
The Assessment Review Committee has evaluated the proposed assessments and
proposes the following findings and recommendations to the City Council:
The Assessment Review Committee recommends that the Front Footage
Assessment method be used for the project. The proposed front footage rate of
assessment for street/storm sewer is $53.24 per front foot for the 40% assessed lots
and $167.12 per front foot for the 100% assessed lots.
A neighborhood meeting was held on October 2, 2001 to provide residents with an
opportunity to express concerns regarding the project construction and scheduling.
Seventeen residents representing 12 of the 76 (16%) properties were in attendance.
Four residents had specific concerns and/or questions regarding driveways,
drainage, car damage and cost of the private water and sewer service work. Three
of the represented properties are proposed to be assessed 100% as a first time
improvement (Evanston Avenue and Oak Street) and the owners expressed
concern regarding the amount of the proposed assessments. Five of the residents in
attendance questioned the front footage versus unit assessment method as well as
specific policy issues regarding corner lots and front footage calculations.
The Assessment Review Committee recommends the front footage rate of
assessment is justified for the area for the following reasons:
1. A significant percentage of the benefiting properties are of substandard lot size.
Forty-one of the seventy-six single-family residential units (nearly 55%) have front
footages of 80 feet or less, with 31 of these lots having frontages of 60 feet or less.
2. The front footage method is the application that is most familiar to the residents as a
result of the informational meetings and the public hearing.
3. The front footage application is the most equitable because the cost is directly
proportional for the most part to the size of the lot.
Summary
The Council should receive public input and then close the public hearing. If certain
issues need additional study, those issues could be referred to the Special
OIlMPAH
Assessment Committee for evaluation and recommendation. If all questions were
answered at the public hearing, it would be appropriate to approve the attached
resolution. Statutes require that special assessments must be certified to the County
by November 30th. Since property owners must be allowed 30 days to payoff their
assessments interest free, the assessment roll must be adopted prior to November
1 , 2001 .
FINANCIAL IMPACT: The following is a summary of the financing of the improvements.
ALTERNATIVES:
RECOMMENDED
MOTION:
OllMPAH
Fundina Source Project #01-11
Assessments $508,121.74*
Tax Levv $511,257.26*
Trunk Reserve $662,188.00
Water Quality $52,600.00
Construction Fund $28,686.00
Project Total $1,762,853.00
* The numbers shown above include 28% indirect costs for design, survey, inspection,
administration, and financing.
The focus of tonight's hearing is whether the properties have benefited because of
this project, and whether the assessment has been calculated accurately and in
accordance with city policy.
The alternatives are as follows:
1. Approve a resolution adopting the assessment roll as submitted.
2. Approve a resolution subject to Council approved changes.
3. Close the hearing and direct the Special Assessment Review Committee to examine
issues or concerns raised at the hearing and provide a recommendation for Council
action at a special meeting.
A motion and second to adopt a Resolution Adopting Assessment Rolls for Project
01-11 Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota street Dakota
Street, Oak Street and Memorial Trail Improvements.
ll~
RESOLUTION ADOPTING ASSESSMENTS FOR PROJECT #01.11 FOR
EVANSTON AVENUE, ST. PAUL AVENUE, JORDAN AVENUE, MINNESOTA STREET, DAKOTA STREET,
OAK STREET AND MEMORIAL TRAIL IMPROVEMENTS
MOTION BY:
SECOND BY:
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed
upon all objections to the proposed assessments for Project 01-11 Evanston Avenue, St. Paul
Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street, and Memorial Trail
Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted
and shall constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessments shall be payable on an equal principal method extending over a period of ten (10)
years for paving. The first installment shall be the annual principal plus interest calculated from the Public
Hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate
of eight (8) percent per annum from the date of adoption of this assessment resolution. To the first
installment shall be added seventy-seven (77) days of interest on the entire assessment from the date this
resolution is adopted to December 31, 2001. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the
payment, except that no interest will be charged if the entire assessment is paid within thirty (30) days, and
the individual may at any time thereafter, pay to the City's Finance Director the entire amount of the
assessment remaining unpaid, excepting the installment portion appearing upon the current year's
property tax statement.
4. The Finance Director shall forthwith transmit a certified duplicate of this assessment to the County Auditor
to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to
the City in same manner as other municipal taxes.
5. The final project cost apportionment has been determined to be $1,762,853.00 of which $511,257.26,
$662,188.00, $52,600.00, and $28,686.00 shall be paid from Tax Levy, City's Trunk Reserve Fund, Water
o1J1~QOgEagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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Quality Fund, and Construction Fund, respectively, and $508,121.74 to be assessed to the benefited
property owners at the assessment rate of $53.24 per front foot (40% assessed) and $167.12 per front
foot (100% assessed) as per the attached assessment rolls.
Passed and adopted this 15th of October, 2001.
{Seal}
OOIMPAHfrog
YES
NO
Mader Mader Absent
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
Frank Boyles
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Pricr'LaleatyQudl
PUBLIC HEARING
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Please register below if you wish to address the Council
as part of the following public meeting. THANK YOUI
CONSIDER APPROVAL OF RESOLUTION ADOPTING 2001
SPECIAL ASSESSMENT ROLL FOR 2001 PUBLIC IMPROVEMENT
PROJECT (FROGTOWN)
***
OCTOBER 15, 2001
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Jon & Sue Leidner
16100 Evanston Ave S.E.
Prior Lake MN 55372
October 14th 2001
RE: Property assessment
To: Frank Boyels, City Manager of Prior Lake.
Jon and Sue Leidner are formally writing you to let the city of Prior Lake know
that we are appealing the assessment given to us on October 9th 2001.
Our Property address is 16100 Evanston Ave S.E Prior Lake MN 55372. We will be
available for further questions. Thank you for your time.
Sincerely,
7~~
Sue Leidner
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Mayor and Council Members,
First I would like to say that I am very sorry to hear about the
mayor's mother who had a stroke the week before the meeting on
Tuesday the second. However, the meeting could have been
postponed knowing in advance that he was unable to make it, sent
some council members (which we thought would have been there in
the first place), or left word with the three that did show. I felt that
most of our questions went unanswered. We heard, I'm sorry we
can't answer that and, I don't know that myself. I also felt the
meeting itself was poorly planned. It should have been stated in the
paper and scheduled for the following week. The day of the meeting
I counted twenty meeting flyers on the ground and two still on the
mailboxes. (People probably thought that it was advertisement)
Twenty- two people were uninformed. The city can spend money for
several post cards to all the residents about the water ban but
couldn't put these in the mail or put them on the doorknobs of area
residents.
I am very frustrated with the city. I don't like the person I have
become over all this, but I don't like the way the city has become
either. At the very first meeting, several older residents said to me in
there own words, I don't know what we're doing here, the city is
going to do what the city wants to do. I myself had an open mind
and felt that we would be heard and even make a difference. I'm
now feeling more like them, and understand why they feel that way.
Therefore I know understand why some friends of ours moved to
New Prague after their ordeal with the city and their street
assessments. I now also understand why our good neighbors, who
were both born and raised here, said they had enough of the cities
politics and moved.
It seems to me, that on the most part, the council listens but
doesn't really hear the people. I feel the council, in most cases
already has its mind made up on issues and just pretends to care
when brought to council. For example, Frog Towns assessments, I
spoke with the mayor prior to the first meeting and could tell by his
comments he was for front footage. I was still hopeful that the
council members could, and would, be able to think for themselves.
The only council member that I felt was listening and even
considering our thoughts was council member Joe Zieska. Council
Member Zieska attended the first informational meeting and we were
also informed that he also wanted to make the last informational
meeting but something came up. I commend him for his open mind,
virtuous thoughts, and caring about the outcome. To me the way the
city had brought this about was wrong and deceiving. There were a
few people who had contacted me asking me if I would sign a
petition to stop the project. Since at the time we were under the
impression that it was unit price, I felt it was fair for all, and knew we
needed a new sewer system. (From our problems alone) I also stated
that the project price would only increase if we were to wait. People
have wondered since then, when did they change from unit to front
footage? My husband went to speak with Ralph Teschner to retrieve
some answers. He was told, that they said unit at first to sellthe
idea. How deceptive on your part and yet how naIve on ours. He also
asked him (along with myself at another time) about the eight-
percent financing. We were both told it was to help pay for
delinquent taxes along with late bills. We should be penalized for
paying on time? We have higher taxes to begin with then a fifty-foot
lot, pay higher assessment and now get penalized with eight-percent.
I have an elderly neighbor who is very upset. Her difference at
eighty-five feet is roughly three hundred dollars. She, along with
myself, doesn't mind paying but feel we should only have to pay for
our fair share. She has been assessed three times now living here.
She was upset about Ralph Teschner's call to her stating how she
could defer her payment but continue to pay the eight- percent. She
stated "What does he think senior citizens are, damn dummies?"
I could go on about how and why I feel it has been unfairly
assessed but I believe, along with others, the real truth is because of
the school. We are being penalized for the school since it would be
more in units. Yes, taxes will be going up and I am also a taxpayer.
There is nothing in this town but us taxpayers. The city didn't care
what the roads were like or how we could get in or out of the area,
but once school started, they made sure every morning that the
roads were graied for the busses and that the roads were watered.
Who paid for all these extras? It won't be long before they'll be
patching our dead end road due to busses, extra plowing, salt and
sanding for the schools. Then again it's election year and we want to
look good for the majority by keeping the taxes down even if it
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FRANK BOYLES
CITY MANAGER
Antutroft..
16150 Ilvatutat .be SE
Prior LaU, MN 55371-1567
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SINCE I-AM NOT ABLE TO ATTEND THE MEETING ON OCT. 15, I SIN- ~;~
CERELY HOPE THAT THIS APPEAL CAN BE CONSIDERED AT THAT rIME.
I THINK I AM STILL IN SHOCK AFTER READING THE AMOUNT OF MM
ASSESSMENT FOR THE RECENT ROAD WORK DONE BY MY PROPERTY.
TO BEGIN THE ENTIRE ASSESSED VALUEATION OF MY PROPERTY IS ONLY
$61,100 .( DOESNT IT SEEM A BIT EXCESSIVE THAT THE ADDITIONAL ASS-
ESSMENT BE NEARLY HALF THE ENTIRE VALUEATION?
I HAVE LIVED HERE SINCE WE BOUGHT THIS OLD PLACE IN 1953.
JUST AS A POINT OF INTEREST, - THAT YEAR THE TAXES WERE .64.00*
I AM NOW NEARLY 80 YEARS OLD, ON CONSTANT OXYGEN AND LIVING
ON JUST MY SOCIAL SECURITY CHECK. IT HASNT ALWAYS BEEN EASY
MEETING JUST THE RISING TAXES EACH YEAR, I DON' T SEE HOW I CAN
MEET THIS MUCH MORE.
r SINCERELY HOPE THAT YOU
DEAR SIR,
CAN HELP ME.
THANK YOU,
SINCEHELY,
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, 4930 Dakota Sl. SE
~., ... P1ior Lake, MN 55372.2562
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