HomeMy WebLinkAbout9A - Linden Circle Improvements
DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
JANUARY 22,2002
'IA
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
FULL AND FINAL PAYMENT TO VALLEY PAVING, INC. FOR
CONSTRUCTION OF LINDEN CIRCLE IMPROVEMENTS, CITY
PROJECT 00-14.
DISCUSSION:
History
On September 5, 2000, the City adopted Resolution 00-77 entering
into a contract with Valley Paving, Inc. for the Linden Circle
Improvement Project, City Project 00-14. All work under the
contract has been completed and this agenda item requests full and
final payment.
Current Circumstances/Issues
The final payment is for $20,438.10 for a total contract amount of
$89,354.84. This is $15,466.09 over the original contract amount.
Attached to this report is a memorandum dated June 14,
2001 addressing the cost overrun that occurred due to the
installation of additional retaining walls. The reason additional
retaining walls were required are 1) we were not able to obtain an
easement near the intersection with Northwood Road thus requiring
an adjustment in the alignment of Linden Circle, and 2) the
additional wall length was required to save existing landscaping
features and reduce steep slopes in two yards.
At that time, we estimated the overrun to add an additional $6,886
to the contract amount. Our final cost to construct the retaining
walls amounted to $14,405.60, which is $9,895.60 over the original
contract amount for the retaining wall item. The majority of the
remaining cost overrun is due to underestimation of driveway
restoration.
Conclusion
It is staff's recommendation to approve the final payment as
req uested.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FINANCIAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
The original contract for the Linden Circle Improvements was
$73,888.75. The final payment amount is $89,354.84, which is
$15,466.09 over the original awarded contract amount.
There are three alternatives for the City Council to consider:
1. Approve a Resolution authorizing full and final payment to
Valley Paving, Inc.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item for specific reason.
A motion and second to approve a Resolution authorizing final
payment to Valley Paving, Inc.
{)<f
~/NNESO~~
LUTION AUTHORIZING FULL AND FINAL PAYMENT TO VALLEY PAVING, INC, FOR
LINDEN CIRCLE IMPROVEMENTS - CITY PROJECT #00-14
MOTION BY: SECOND BY:
WHEREAS, Valley Paving, Inc. was awarded the contract for construction of Linden Circle
Improvements, City Project 00-14, and
WHEREAS, Valley Paving, Inc. has in all respects completed the contract for construction of
Linden Circle Improvements, and
WHEREAS, The original contract for the Linden Circle Improvement Project is $73,888.75, and
WHEREAS, Additional retaining walls and driveway restoration were required, which caused an
overrun in quantities, and
WHEREAS, The final contract amount is $89,354.84, which is $15,466.09 more than the
original awarded contract amount, and
WHEREAS, The City Engineer recommends acceptance of the project and Final Payment of
the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA:
1. The recitals set forth above are incorporated herein.
2. Final payment is hereby authorized to be made to Valley Paving, Inc. in the amount of
$20,438.10, for the contract to construct Linden Circle Improvements, City Project 00-14.
Passed and adopt d th' 22 d d
e IS n avo anuarv
YES NO
Hauqen Hauqen
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
fJ
2002
{Seal}
Frank Boyles
City Manager
City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
DATE: June 14, 2001
TO: Frank Boyles, City Manager
FROM: Sue McDermott, City Engineer
RE: Linden Circle Improvements, Project # 14-00
Due to field adjustments that were required to construct Linden Circle, we have
substantially overrun the quantity originally estimated for concrete block retaining wall.
The bid schedule calls for 205 square feet of wall and it was necessary to construct 518
square feet of wall in order to match existing lot grades correctly. At $22.00 per square
yard, this equates to an additional cost of $6,886.00 over and above the original contract
amount of $73,888.75. The reason for this overrun is due to the fact that 1) we were
unable to obtain an easement near the intersection with Northwood Road requiring an
adjustment in the alignment of Linden Circle, and 2) additional wall was required to save
existing landscaping features and reduce steep slopes in two yards.
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G: \PROJECTS\2000\14 LINDEN\lindenwall.DOC
CONSTRUCTION PAYMENT VOUCHER
Estimate Voucher No.
3 (Final)
For Period Ending:
October 31, 2001
Date:
December 18, 2001
Project Number:
00-14
Class of Work: Linden Circle Improvements (14-00)
Account: 501-48350-501
For: City of Prior Lake
To: Valley Paving, Inc.
8800 13th Ave.
Shakopee,1fN 55379
$ 73,888.75
$ 0.00
$ 0.00
$ 73,888.75
$ 89,354.84
0 % $ 0.00
$ 68,916.74
$ 20,438.10
$ 89,354.84
$ 0.00
A. Original Contract Amount
B. Total Additions
C. Total Deductions
D. Total Funds Encumbered
E. Total Value of Work Certified to Date
F. Less Retained Percentage
G. Less Total Previous Payments
H. Approved for Payment, This Report
I. Total Payments Including This Voucher
J. Balance Carried Forward
APPROVALS
Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials
are satisfactory and the work properly performed in accordance with the plans and specifications and that the total
work is ...lQQ... % completed as of, October 31 , 2001, I hereby recommend payment of this voucher.
Project Engineer Approval:
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work
certified herein is a fair approximate estimate for the period covered by this voucher.
Contractor:
Signed By:
Date:
Title:
CITY OF PRIOR LAKE
Approved for Payment:
Authorized Representative
Date:
/-9-02-
Date:
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