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Home My WebLink About8A - Ring Road Phase II CITY COUNCIL AGENDA REPORT DATE: February 19, 2002 AGENDA #: SA PREPARED BY: Bud Osmundson, Public Works Director SUBJECT: CONSIDER APPROVAL OF RESOLUTIONS: (1) APPROVING tHE PLANS AND SPECIFICATIONS FOR THE RING ROAD PHASE 2, CITY PROJECT NO. 01 - 01, AND APPROVING A CHANGE ORDER FOR ENGINEERING FEES; (2) AUTHORIZING THE PLACEMENT OF NO PARKING SIGNS ON THE RING ROAD; (3) TO HOLD HARMLESS THE STATE OF MINNESOTA FOR A VARIANCE FROM A STATE AID DESIGN STANDARD DISCUSSION: HISTORY: The proposed Ring Road project includes the construction of a new "backage road" between Franklin Trail and CSAH 23 as shown on the attached drawing. The road is to be constructed in three segments. Franklin Trail to Toronto is to be completed in 2002 together with the Park Nicollet/Crystal Care project. Segment 2 is identified as City Project No. 01- 01 which is the central segment of the proposed Ring Road between Toronto and Duluth Avenues. The third segment is proposed to be included with the project which will realign CSAH 23 (Panama Ave.) at the intersection with TH 13, scheduled in our CIP for 2004. The Feasibility Report for the proposed project was approved and the plans and specifications were ordered on March 19,2001. On May 7,2001 the City Council approved the incorporation of the regional pond design into the Ring Road project. Most recently, the City Council took action to begin eminent domain proceedings to acquire part of the necessary right of way for the proposed street from one property owner, and approved the conveyance of the property for the regional ponding site to the City. The purpose of this agenda item is to consider three resolutions that must be undertaken to proceed with the Ring Road project. The first resolution is to approve the plans and specifications so that they can be sent to MnDOT State Aid for review. This resolution also authorizes a change order to the consulting engineering contract necessitated by project design scope changes. The second and third resolutions are required for State Aid approval. The second resolution restricts parking on the proposed street and the third resolution is to indemnify the State for the variance from State Aid design rules. CURRENT CIRCUMSTANCES: Plan Approval: The plans for the project are complete and a set of plans will be available at the meeting. The plan includes the street alignment previously discussed that creates a new parcel on the south side of the Ring Agenda a~-:p@'l,:aotP~lmli\OOi~ti~&rcPrior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER .. . '-r i T r-- Road adjacent to Toronto Avenue, which is part of the Priordale Mall property. City Manager Boyles and I met with the property managers of the Priordale Mall, which is in receivership. The property managers were not aware of the City's offer for the right of way, or that the City had begun eminent domain proceedings. They will study the offer and will get back to us in early March on whether or not they would accept our offer of $229,000 for the right of way. The design also includes the revised alignment intended to significantly reduce the impact on the Borka property, which was discussed at the City Council workshop on January 22. This alignment puts the roadway as far from the Borka building as possible, and maximizes their parking area. We have arranged a meeting with the Borkas on the 20th to discuss the design changes and our proposal. Engineering Fees: This project has had many design changes and has required many additional drawings for parking lots for various property owners affected by the proposed roadway. The engineering consultant, WSB & Associates has also assisted staff on the State Aid variance request, the Watershed District's requests (infiltration and the regional pond), and meeting with various property owners to try to acquire the right of way. In short, they have gone well beyond the scope of the original proposal. WSB has therefore requested a change to their fees for the project as outlined in the attached letter, from $64,000 to $82,600. A design fee of 10% is not unrealistic for a project of this type. The total estimated construction cost of the project is $816,000; at 10% the design fee would amount to $81,600. Additionally, WSB has included in their fees all of the easement legal descriptions for land acquisitions, which are normally done on an hourly basis outside of the design fees. There are sufficient funds in the project account for this purpose. Therefore, staff is recommending that the Council approve the increase in fees. Parking and Indemnification: The City Council took action on December 4, 2000 to request a variance from State Aid Design standards that require a 30 mph design for the entire alignment. This variance request for 25 mph curves at the Duluth Avenue intersection and the Tower Street intersection minimized the property required for ROW from the bank, hardware store, the proposed post office and a private home. The State granted our request with conditions including the parking restriction and indemnification resolutions (letter attached). To allow parking on the street would have required that the street be 20 feet wider, which would expand the right of way an additional twenty feet, and made property acquisition even more expensive. The two resolutions are required for State Aid approval and to allow the City to use Municipal State Aid (MSA) funds to construct this road. CONCLUSION: We will continue to negotiate with the property owners for the right of way needed for the project. The action required tonight is just one more step needed to move forward with the project. Agenda app p&s, no pkg, inclemnitication third ALTERNATIVES: If the Council wishes to proceed with this project it must adopt all three resolutions. The alternatives are as follows: 1. Motions to Approve: . A resolution approving the plans and specifications and amending the engineering fees for the Ring Road Improvements, City Project No. 01-01. · A resolution to hold harmless the State of Minnesota for a variance from State Aid design standards for State Aid Project 201-113-02, the Ring Road Improvements, City Project No. 01-01. . A resolution Restricting Parking on State Aid Project 201-113-02, the Ring Road Improvements, City Project No. 01-01. 2. Table any of the resolution for a specific reason. 3. Deny the Resolutions. RECOMMENDED MOTION: Staff recommends A rnative 1 described above. REVIEW Agenda app p&s, no pkg, indemnification third T~-- RESOLUTION 02-xx RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AMENDING THE ENGINEERING FEES FOR THE RING ROAD IMPROVEMENTS, CITY PROJECT NO. 01-01 MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, SECOND BY: The City has planned the new alignment of the Ring Road from Franklin Trail to Trunk Highway 13 and identified a segment of this project for construction in the Capital Improvement Program in 2002, and A Feasibility Report was received and authorization to prepare plans and specifications for the Phase 2 Segment of the Ring Road was approved by Council on March 19,2001, and The consulting engineer retained for this project has prepared plans and specifications for the Ring Road Improvements, and Due to design scope changes the consulting engineer retained for this proj ect has requested an increase in fees, and Such plans and specifications and fee request changes have been presented to the Council for approval. NOW THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. That the plans and specifications for the Ring Road, City Project No. 01-01, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City approves the increase in engineering fees for the project to a total not to exceed $82,600, which is to come from the Trunk fund. Passed and adopted this 19th day of February 2002. { Seal} YES NO Haugen Haugen Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska City Manager City of Prior Lake Agenda apt,1>@7.~~~lmOOi~ki~6HrcPriOr Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 02-xx A RESOLUTION RESTRICTING PARKING ON S.A.P. 201-113-02, THE RING ROAD IMPROVEMENTS, CITY PROJECT NO. 01-01 MOTION BY: SECOND BY: WHEREAS, The City has planned the improvement of S.A.P. 201-113-02, the Ring Road from 200 feet east of Toronto Avenue to 200 feet west of the intersection of the Ring Road and Tower street; and WHEREAS, The City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, This improvement does not provide adequate width for parking from station 56+50 to station 71+29 on either side of the Ring Road. NOW THEREFORE, BE IT RESOLVED ~Y THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the City shall ban the parking of motor vehicles on both sides on MSAS 113 Ring Road at all times within the limits, as described above. Passed this 19th day of February 2002. YES NO Haugen Haugen Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska { Seal } City Manager City of Prior Lake x:\<1sn<i)u&~m~~ha<fipE:kjririm'idt0ke;i~tlItlI~ 55372 / Ph. (952) 440-9675/ Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER , -.--------..--.. RESOLUTION 02-xx A RESOLUTION TO HOLD HARMLESS THE STATE OF MINNESOTA FOR A VARIANCE FROM STATE AID DESIGN STANDARDS FOR S.A.P. 201-113 - 02, THE RING ROAD IMPROVEMENTS, CITY PROJECT NO. 01-01 MOTION BY: SECOND BY: WHEREAS, The City has planned the improvement ofMSAS 201 - 113 - 02, the Ring Road from 200 feet east of Toronto Avenue to 200 feet west of the intersection of the Ring Road and Tower street; and WHEREAS, The City will be expending Municipal State Aid Funds on the improvement of this street; and WHEREAS, The City applied for and received a variance from the Minnesota Rule 8820.9936 requiring a horizontal design speed of 30 mph subject to the City indemnifying the State of Minnesota from any claims arising out of the granting of the variance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the City indemnifies, saves, and holds harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions or causes of action arising out of or by reason of, the construction project on Ring Road in the City of Prior Lake in any manner other than in accordance with Minnesota Rules 8820.9936 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Passed this 19th day of February 2002. YES NO Haugen Haugen Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska { Seal} City Manager City of Prior Lake x:\t>~&<i\~inl&oa&&q iIittUl1ll1iweq MiSImeOOff 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER r- N o z \ ! -.r-" ~ ~ ~~.Oj,. - ~ ~~ 0' r ~ z.~ ~ -.-------.------r----- .,f"<~ WSB & Associates, Inc. ~ ; ~~ ! ~:ii:e ~4 . ty\innespta ~ f:;..::\; 55422. ) ~ 763.54,:4800 .' 763.541-1700 FAX February 7,2002 Mr. Bud Osmundson, P.E. Public Works Director City of Prior Lake 17073 Adelmann Street Prior Lake, MN 55372 RE: Ring Road Project WSB Project No. 1283-00 Dear Bud: The purpose of this letter is to request additional compensation for engineering services related to the Ring Road project due to changes in scope or additional services requested. Currently, the total contract with WSB consists of the following items: Fee Road and Utilities - Study and Design Drainage Study/Crystal Care Pond Design/W etland Delineation $52,700 $3,800 $7,500 Total Contract $64,000 There are a couple of items that have been added or modified that have increased our cost and fee slightly as follows: 1. Revising the Ring Road alignment at the City's request: An alternative alignment was developed that brought the Ring Road closer to the Priordale Mall to create a 1.0-acre buildable parcel on the south. This alternative resulted in changing the final alignment, layout and drawings, and also revising the easement drawings. Estimated Fee Increase ....... ................... ....... ...... ................. .......................... $5,200 2. Watershed Request: Additional effort was needed on the design of the regional pond and Crystal Lake bypass due to comments received by the PLSL WD. Estimated Fee Increase ........... ............... ............................ ........ ..... ............ ...... $600 Minneapolis. St Cloud. Equal Opportunity Employer F:\WPWJN\1283-00l011102-bo.doc A Mr. Bud Osmundson, P .E. January 11, 2002 Page 2 3 . Variance Request: WSB assisted and participated in working with Mn/DOT on receiving a variance for the design speed on the Ring Road. Exhibits were generated for the variance meeting. Estimated Fee Increase ........................................................................ ............. $800 4. Easement Negotiations: WSB has been assisting City staff in the easement negotiations by developing exhibits, alternatives, and meetings with affected panels. Estimated Fee Increase .. ................. .......................... ,. ,.. ... ................ ........ ..... $6,500 5. Mall and Hardware Store Parking Lot Layout Preparing a parking lot layout for the remaining Priordale Mall property. Estimated Fee Increase ...... ......... .... ............................................ ......... ..... ........ $750 6. Borcha Parking Lot Layout Preparing multiple parking lot layouts for the Borcha parcel. Estimated Fee Increase .,. ........................................ ............... ............ ............... $500 7. Revising Street Alignment per Borcha's Request Based on property negotiations, the City requested that the street alignment be located as far away from their building as possible. Estimated Fee Increase .......... ........................................................................ $1,000 8. Construction Plan Revisions Based on those Items Above Estimated Fee Increase ............ ..................... ...... ......... .................................. $3.250 Total Estimated Fee Increase ..................................................................... $18,600 These items will increase the contract to $82,600. Items 4-8 (totaling $12,000) are directly related to the right-of-way acquisition/easement negotiation process. Please review these costs and advise if they are acceptable. I am available at your convenience to discuss these items in more detail. Thank you. Sincerely, WSB~AS~:;~. 9~r~ David E. Hutton, P .E. Project Manager sb F:\WPWfN\1283-001011102-bo.doc ----.-------..-----. I ~tlllesOl <<I) OFm--# Minnesota Department of Transportation State Aid for Local Transportation Mail Stop 500, 4th Floor 395 John Ireland Boulevard St. Paul, MN 55155-1899 Office Tel.: 651 296-3011 Fax: 651 282-2727 Bud Osmundson, P.E. Public Works Director City of Prior Lake 17073 Adelmann Street, SE Prior Lake, MN 55372 January 2, 2001 In reply refer to: Request for Variance Ring Road; CITY OF PRIOR LAKE Dear Mr. Osmundson: Based upon the recommendation of a Variance Advisory Committee appointed expressly for the purpose of recommending to me the validity of the City's request for a variance from Minnesota Rules 8820.9936, adopted pursuant to Minnesota Statutes, Chapters 161 and 162, as they apply to a construction project on Ring Road, so as to permit a horizontal design speed of 25 mph in lieu of the required 30 mph design speed where Ring Road intersects with both Tower Street and Duluth Avenue in the City of Prior Lake, Minnesota; I hereby GRANT the variance. Approval of this variance is conditional upon: ~ restriction of parking as necessary to allow sight distance appropriate for 30 mph through the curves; ~ providing a center turn lane throughout the length of the curves; ~ providing right turn lanes where needed and feasible; ~ providing appropriate signage in accordance with the MMUTCD; >- submittal of a resolution passed by the City Council that indemnifies, saves, and holds harmless the State of Minnesota and its agents and employees of and from any and all claims, demands, actions, or causes of action arising out of or by reason of allowing the construction of Ring Road in any other manner than in accordance with Minnesota Rules 8820.9936 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. An equal opportunity employer ......... Julie . Skallman l' State Aid Engineer State Aid for Local Transportation cc: Robert Brown, Metro DSAE Variance File