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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
PUBLIC FORUM - tpm (Extreme Bass / Cystic Fibrous)
SPECIAL COUNCIL MEETING AGENDA
Date: MARCH 6, 2002 (WEDNESDAY)
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CALL TO ORDER and PLEDGE OF ALLEGIANCE: ..........................7:30 p.m.
APPROVAL OF AGENDA:
CONSIDER APPROVAL OF FEBRUARY 19, 2002 MEETING MINUTES:
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CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non-
controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of
the public specifically requests that an item on the Consent Agenda be removed and considered separately.
Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed
from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category.
A) Consider Approval of Invoices to Be Paid.
B) Consider Approval of Monthly Animal Warden Report.
C) Consider Approval of a Resolution Approving the Final Plat and Development Contract
for Matson Addition.
D) Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter
into an Agreement with the Metropolitan Council for Transit Capital Financial
Assistance.
E) Consider Approval of Temporary 3.2 Non-Intoxicating Liquor License for the Church of
St. Michael AprilFest.
F) Consider Approval of Preliminary 2001 4th Quarter Budget Report.
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ITEMS REMOVED FROM CONSENT AGENDA:
PRESENTATIONS: NONE.
PUBLIC HEARINGS: NONE.
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OLD BUSINESS:
A) Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute
a Tax Increment Financing Development Agreement for Creekside Estates.
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NEW BUSINESS:
A) Consider Approval of 2002 City Manager 1 City Staff Goals and Objectives.
B) Consider Approval of an Amendment to 2002/2003 Capital Improvement Program
Relating to a Skate Park Facility.
C) Consider Approval of a Resolution Approving the Acquisition of Property and
Authorizing the Mayor and City Manager to Execute Related Documents for Right-of-
\\ Way for the Ring Road.
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OTHER ~USINESS/COUNCf(MEMBER REPORTS:
ADJOURNMENT
030602
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
REGULAR COUNCIL MEETING MINUTES
February 19, 2002
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Petersen and Zieska,
City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Parks Supervisor Friedges, Streets & Utilities
Supervisor Eldred, Assistant City Manager Walsh and Recording Secretary Meyer. Councilmembers Ericson and Gundlach
were absent.
APPROVAL OF AGENDA:
Bovles: Requested adding an item under New Business regarding acquisition of property inthei Downtown area.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE AGENDA AS AMENDED.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
APPROVAL OF MEETING MINUTES OF FEBRUARY 4.2002 REGULAR MEETING MINUTES.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE FEBRUARY 4, 2002 MEETING MINUTES AS
SUBMITTED.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid.
(B) Consider Approval of Treasurer's Report.
(C) Consider Approval of Monthly Building Permit Reports for December and January, and Annual Building Permit Report
for 2001.
(D) Consider Approval of Animal Warden Monthly Report.
(E) Consider Approval of Fire Call Report.
(F) Consider Approval of Resolution 02.21 Authorizing the Execution of the 2002 Joint Powers Agreement (JPA) for
Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating.
Bovles: Reviewed the consent agenda items.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE CONSENT AGENDA AS SUBMITTED.
VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA: NONE.
PRESENTATIONS:
Police Officer of the Year (Sgt. Boe)
[This Item was removed from the agenda until a later date.]
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
City Council Meeting Minutes
DRAFT
February 19, 2002
PUBLIC HEARINGS: NONE.
OLD BUSINESS:
Consider Approval of Resolutions (1) Approving the Plans and Specifications for the Ring Road Phase II (City
Project 01-01) and Approving Change Order for Engineering Fees; (2) Authorizing the Placement of No Parking
Signs on the Ring Road; and (3) Approving a Hold Harmless with the State of Minnesota for a Variance from a State
Aid Design Standard.
Osmundson: Reviewed the item in connection with the staff report.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-22 APPROVING PLANS AND
SPECIFICATIONS FOR THE RING ROAD PHASE II (CITY PROJECT #01-01) AND APPROVING CHANGE ORDER FOR
ENGINEERING FEES.
Zieska: Agreed that due to the design changes in the project, the adjustment to the engineering fees was appropriate.
Bovles: Noted a letter in the agenda packet from WSB addressing the additional items that WSB completed at the request
of the City.
Hauqen: Commented that the re-design addressed some of the concerns of the property owners impacted by the project.
VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-23 AUTHORIZING THE PLACEMENT
OF NO PARKING SIGNS ON THE RING ROAD.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-24 AUTHORIZING A HOLD HARMLESS
WITH THE STATE OF MINNESOTA FOR A VARIANCE FROM A STATE AID DESIGN STANDARD.
Pace: Asked if the only design standard which related to the hold harmless was related to the curve.
Osmundson: Confirmed.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
NEW BUSINESS
Consider Approval of a Resolution Approving the Feasibility Report for the 2002 Public Improvement Project (Pixie
Point) and Setting Public Hearing Date Therefore.
Osmundson: Reviewed the proposed improvement project in connection with the staff report, including street and sewer
reconstruction, sewer and water main replacement, and assessment method. Noted that the staff would be coming back
requesting authorization to replace the lift station in the area and bidding it with this project.
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City Council Meeting Minutes
DRAFT
February 19, 2002
Petersen: Complimented staff on the conduct of the neighborhood meeting. Asked if there was one or two sewer pipes and
what would be abandoned.
Osmundson: Clarified that there are two pipes and that the force main would be replaced to go in under Lori Road. The
force main would not be active until after 150th Street is reconstructed.
Hauaen: Asked when 150th Street is scheduled for reconstruction. Asked if the neighbors had any comments with respect
to the assessment.
Bovles: Noted that the estimates are projections only at this point, and that is made clear to the residents at this point in the
project.
McDermott: Advised that the general questions were related to how the figures w~re calculated, and how they could pay
the assessment, rather than objection to the estimated amount. Advised that it is premature to discuss the actual
assessments prior to receiving bids for the project.
Zieska: Briefly reviewed the assessment method, process, and recommendation of the special assessment subcommittee.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.27 APPROVING THE FEASIBILITY
REPORT FOR THE 2002 PUBLIC IMPROVEMENT PROJECT (PIXIE POINT) AND SETTING THE PUBLIC HEARING
FOR MARCH 18, 2002 AT 7:30pm.
Zieska: Also pointed out that there was some discussion from the residents of Pixie Point about making that a one-way
street, which was a possibility under consideration that looked feasible.
Bovles: Indicated that Minnesota Statutes 429 sets forth specific procedures for public improvement projects. Tonight's
approvals are only one step in the project. The project is not a sure thing until bids are approved and a contract for
construction executed.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
Consider Approval of a Resolution Authorizing Expenditures for Miscellaneous Park Appurtenant Equipment as
Identified in the 2002 Capital Improvement Program.
Friedaes: Briefly reviewed the agenda item in connection with the staff report.
Zieska: Asked if there would be any problems with completing installation of the bleachers prior to Thomas Ryan park
opening.
Friedaes: Did not anticipate any problems.
Hauaen: Asked if the replacement of the chain link at Memorial Park included outfield poles and netting.
Friedaes: The quotes included replacement of the chain link, poles and netting.
Petersen: Asked if the quotes were still good.
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City Council Meeting Minutes
DRAFT
February 19, 2002
Friedaes: Confirmed.
Bovles: Briefly clarified the City's Purchase policy in response to Councilmember Petersen's question.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.25 AUTHORIZING EXPENDITURES
FOR MISCELLANEOUS PARK APPURTENANT EQUIPMENT AS IDENTIFIED IN THE 2002 CAPITAL IMPROVEMENT
PROGRAM.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
Consider Approval of a Resolution Authorizing the Preparation of Plans and Specifications for Bituminous Work for
Trails, a Basketball Court and a Parking Lot as Identified in the 2002 Capital Improvement Program.
Friedaes: Briefly reviewed the improvements identified in the 2002 CIP including trails on Lords Street, Sand Point Park,
and Wilds Park, and a basketball court and parking lot for Wilds Park.
Zieska: Complimented staff on the implementation of the adjustable basketball standards.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.26 AUTHORIZING THE PREPARATION
OF PLANS AND SPECIFICATIONS FOR BITUMINOUS WORK FOR TRAILS, A BASKETBALL COURT AND A PARKING
LOT AS IDENTIFIED IN THE 2002 CAPITAL IMPROVEMENT PROGRAM.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
Hauaen: Noted what a key asset the parks and trails are to our community. Extended a sincere thank you and compliment
to the Park Maintenance staff for their efforts in maintaining this asset.
Consider Approval of an Ordinance Allowing for the Issuance of Prorata Licenses for On-Sale Liquor and On.Sale
Beer and Wine Licenses
Bovles: Reviewed the agenda item in connection with the staff report.
Zieska: Commented that this effort is commendable of staff and responsive to the direction by this Council to look for ways
to make government more customer-friendly.
Hauaen: Agreed.
MOTION BY ZIESKA, SECOND BY PETERSEN APPROVING ORDINANCE 02.01 AMENDING SECTION 301 OF THE
PRIOR LAKE CITY CODE TO ALLOW FOR THE ISSUANCE OF PRORATA LICENSES FOR ON-SALE LIQUOR AND ON-
SALE BEER AND WINE LICENSES.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
Consider Approval of a Report Regarding the Creation of a Long-Range Planning Committee.
Bovles: Briefly outlined a plan for creation of a long-range planning committee, its purpose and structure, and asked for
Council comment and direction.
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City Council Meeting Minutes
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February 19, 2002
Petersen: Commented that this seems a process that probably should have been implemented 40 years ago before the
City was so close to build-out. Believes the community input is also necessary and valid.
Zieska: Agreed with Councilmember Petersen, and asked if the intent is that the committee would be on-going, or a one-
time committee.
Bovles: Admitted that he envisioned that the committee would assist in updating the Strategic Plan. Beyond that it would be
up to the Council if there were other goals or direction for that committee. Also noted that Councilmember Gundlach had
also indicated to him that he was supportive of the idea to make the committee a one-year effort.
Hauaen: Commented that involving persons from all segments of the community was valuable input that would create a
sense of community and provide some goals through the Strategic Plan as to the direction our City should go.
MOTION BY ZIESKA, SECOND BY PETERSEN TO DIRECT STAFF TO IMPLEMENT A LONG-RANGE PLANNING
COMMITTEE TO UPDATE THE STRATEGIC PLAN.
Hauaen: Suggested being proactive in soliciting organizations to appoint a representative to participate on the committee,
also setting up some time parameters to have this committee in place by April 1st with a first report due from the committee
by the first Council meeting in June. Offered this revision as a friendly amendment.
The motion and second accepted the friendly amendment.
Bovles: Suggested that the Council may want to appoint a Council liaison.
Zieska: Offered that the committee might speak more freely if no Council liaison was present.
Hauaen: Also suggested including the youth in the committee.
VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried.
[ADDED]
Consider Approval of a Resolution Acquiring Property.
Bovles: Reviewed the agenda item and terms of the purchase agreement in connection with the staff report.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.28 AUTHORIZING THE ACQUISITION
OF PROPERTY LOCATED AT 16318 MAIN AVE., PRIOR LAKE, AND AUTHORIZING THE MAYOR AND CITY MANAGER
TO ENTER INTO A PURCHASE AGREEMENT.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried.
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City Council Meeting Minutes
DRAFT
February 19, 2002
OTHER BUSINESS I COUNCILMEMBER REPORTS:
Zieska: Noted that he, Councilmember Petersen and Mayor Haugen had attended a League of Minnesota Cities
conference for elected officials and spoke of a comment he heard "good enough for government work". Further commented
that he had not ever heard such comments about the City staff of Prior Lake, nor had he experienced that attitude reflected
by our City staff in their work. Read an email into the record from Tom Caswell of the Met Council complimenting Jane
Kansier with respect to her annual report regarding land addition to the MUSA. He indicated that the Met Council was to
impressed by the report that they may use it as a model for other cities with undesignated MUSA.
HauQen: Also commented the very effective training environment provided by the League of Minnesota Cities.
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