Loading...
HomeMy WebLinkAboutAgenda & Minutes PUBLIC FORUM - 7pm REGULAR COUNCIL MEETING AGENDA Date: APRIL 1, 2002 1 CALL TO ORDER and PLEDGE OF ALLEGIANCE:.......................... 7:30 p.m. 2 APPROVAL OF AGENDA: 3 CONSIDER APPROVAL OF MARCH 18,2002 REGULAR MEETING MINUTES: 4 CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of Invoices to Be Paid. B) Consider Approval of Recycling Grant Agreement with Scott County for 2002 Spring Clean-up Day (April 27, 2002). 5 ITEMS REMOVED FROM CONSENT AGENDA: 6 PRESENTATIONS: NONE. 7 PUBLIC HEARINGS: NONE. 8 OLD BUSINESS: A) Consider Approval of Implementation Plan for Goal #1 (Create an Environment of Open Communication, Trust, Respect and Cooperation Within City Government and Between Prior Lake City Government and Our Community). B) Consider Approval of Implementation Plan for Goal #2 (Create Mutually Beneficial Partnerships With Residents, Businesses, Civic and Service Organizations, the School District, Surrounding Cities and Townships, the SMSC and Regional Agencies for the Benefit of All). C) Consider Approval of a Resolution Approving Expenditure of Funds for Construction of a Skate Park Facility. 9 NEW BUSINESS: A) Consider Approval of a Resolution Approving a Planned Unit Development Preliminary Plan and Approval of a Resolution Approving a Preliminary Plat to be known as Fountain Hills 2nd Addition. B) Consider Approval 0 faR esolution Approving Preliminary Final Plat for Deerfield 6th Addition. C) Consider Approval of a Resolution Approving a Conditional Use Permit to Allow Two Principal Uses on a Single Lot in the R-1 Zoning District (Case File #02-22). 040102 -~.__.....,.,_......_.._._--_...- .._. ...-......'1. D) Consider Approval of a Resolution Amending the Comprehensive Plan and an Ordinance Approving a Zone Change Request for 4.34 Acres of Property Located in the Southeast ~ of the Northeast ~ of Section 11, Spring Lake Township (Case File #02-014 ). E) Consider Approval of a Resolution Authorizing the Replacement of a 1984 One-Ton Chevrolet Aerial Lift Truck and the Purchase of a 2002 Ford F550 Aerial Lift Truck. F) Consider Approval of a Resolution Authorizing the Purchase of One (1) 2002 Ford F350 One-Ton Truck with Plow through the State Cooperative Purchasing Program. G) Consider Approval of a Resolution Approving Specifications and Authorizing Advertisement for bids for the Meter Replacement and Automatic Meter Reading System. H) Consider Approval of a Resolution Accepting Quotes and Awarding Contract for the Construction of Phase II of the Sanitary Sewer Improvements Necessary to Serve the Concession/Restroom Buiding at Thomas Ryan Memorial Park. I) Consider Approval of a Resolution Authorizing the Preparation of Plans and Specifications for a FIG Well (Well No. 7). J) Consider Approval of an Ordinance Amending City Code Sections 704.403 and 705.502 to Change Allocation of Funds for Water and Sewer Connections Fees. K) Consider Approval of an Ordinance Amending City Code Section 701.600 to Delete Assessment for Street Overlay Improvements. 10 OTHER BUSINESS/COUNCILMEMBER REPORTS: 11 ADJOURNMENT 040102 T .-....... .-.......,.-........-.......--..-.--.--......---.................. . ....._._--~......_..~_.~._-_._..,---_._...._.... REGULAR COUNCIL MEETING MINUTES March 18,2002 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Petersen arid Zieska, City Manager Boyles, City Attomey Pace, Public Works Director Osmundson, Parks Supervisor Friedges, City Engineer McDermott, Community Development Director Rye, Planning Coordinator Kansier, Finance Director Teschner, Assistant City Manager Walsh and Recording Secretary Meyer. Councilmember Gundlach was absent. There is one City Council seat currently vacant. APPROVAL OF AGENDA: Bovles: Requested adding an item under Other Business relating to a process for filling the City Council Vacancy. Also noted that a letter had been received from the petitioner involved in Item 9C (Eaglewood Easn requesting withdrawal of their application. Pace: Advised that the issue should be addressed under that item of business before the Council takes any action to denying the preliminary plat. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. APPROVAL OF MEETING MINUTES OF MARCH 6, 2002 REGULAR MEETING MINUTES AND MARCH 11, 2002 SPECIAL MEETING MINUTES. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE MARCH 6, 2002 MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE MARCH 11, 2002 SPECIAL MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. CONSENT AGENDA: (A) Gonsider Approval of Invoices to be Paid. (B) Consider Approval of Treasurer's Report. (C) Consider Approval of Monthly Building Permit Report. (D) Consider Approval of Fire Call Report. (E) Consider Approval of a Temporary 3.2 Liquor License for Prior Lake Jays / Mudcats Baseball Season. (F) Consider Approval of 2001 Variance Summary Report. (G) Consider Approval of Resolution 02.31 Awarding Quotation for Purchase of Four 10-Row Bleachers for Thomas Ryan Memorial Park. Bovles: Reviewed the consent agenda items. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447.4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting Minutes DRAFT March 18, 2002 HauQen: Asked that item 4(E) (Consider Approval of a Temp9rary 3.2 Liquor License for Prior Lake Jays I Mudcats Baseball Season) be removed. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE CONSENT AGENDA AS SUBMITTED WITH THE EXCEPTION OF ITEM 4(E). VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: Consider Approval of Temporary 3.2 Liquor License for Prior Lake Jays / Mudcats Baseball Season. HauQen: Asked if there had been any problems with the sale of liquor in this regard, and what enforcement mechanisms are in place to ensure only persons of legal age. O'Rourke: Advised that there have not been problems in the past associated with 3.2 liquor licenses to the Jays/Mudcats, but also that the Police Department does not currently perform routine compliance checks. Suggested that the Department could complete several checks this summer to determine if there is any abuse of the license. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE TEMPORARY 3.2 LIQUOR LICENSE FOR THE PRIOR LAKE JAYS / MUDCATS BASEBALL SEASON. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. PRESENTATIONS: Police Officer of the Year (Chief O'Rourke) O'Rourke: Noted the achievements of Officer O'Hehir and her contributions to the Prior Lake Police Department and community. Presented her with a certificate of award, noting the significance of being selected by her peers. O'Hehir: Thanked the Council for the recognition. PUBLIC HEARINGS: Consider Approval of a Resolution Ordering the 2002 Public Improvement Project (pixie Point Circle, Lori Road and Estate Avenue, Green Oaks Trail) and Authorizing Preparation of Plans and Specifications. Boyles: Explained the purpose of the public hearing and the action before the Council. McDermott: Reviewed the project in connection with the staff report. Zieska: Restated that even though the Council proceeds with preparation of plans and specifications, there are numerous other steps where staff would be back to the Council for approval and where the project could be stopped. McDermott: Confirmed. Boyles: Asked the rationale for reconstructing the street at its current width and in its current location. 2 City Council Meeting Minutes DRAFT March 18, 2002 McDermott: Explained that the intent is to provide the least amount of impact to the surrounding properties, and that due to the topography in the Pixie Point Circle area, widening the street is impractical. Staff also determined that any significant realignment of the road would have too great an impact financially and on surrounding properties and you lose the actual benefit. Mayor Haugen declared the public hearing open and asked for those who wished to speak to approach the podium and state their name and address for the record. Tom Elmer (14956 Pixie Point Circle Sf, rents and speaks for his uncle, Bob Petersen): Commented that when the road was constructed the property owners had an agreement with the City that they would hot be assessed for future construction costs for the roadway or sewer. Expects the City to abide by that agreement. Further commented on the ambiguity of the petition circulated regarding removal of the no parking regulations and that he believes most residents do not want parking in the street. Believes the original no parking signs were installed in response to complaints about construction vehicles and in conjunction with line of sight issues and the narrowness of the street. Those issues still apply today. Jerry Hein (14934 Pixie Point Circle): Commented that he is building on Pixie Point Circle and would like to see a two-way street, rather than a one-way street, or to have parking on the curve on his side of the street. Ed Feiker (14946 Pixie Point Circle): Asked if there would be improvement in the sewer system. McDermott: The plan is to replace the majority of the sanitary sewer, as well as trying to eliminate some of the sewer that runs through yards. Zieska: Asked if when the sewer pipe is abandoned, the pipes are dug up. McDermott: The pipes are capped off and not dug up. Ed Feiker: Discussed the history of the original improvement and reiterated the earlier comment that the property owners were told that they would not be assessed for future improvements. Also noted that there is no enforcement of weight restrictions on the street and therefore the condition of the street is not the fault of the property owners. Also believed that extension of storm sewer is not the responsibility of the property owners. Believes there is no problem with the current parking restrictions on the street. Steve Nelson (14973 Pixie Point Circle): His concern revolved around the assessment method for the project and asked for clarification. Zieska: Believed that the assessme1 will occur on a per unit basis, having each of the lots assessed equally, but that the final assessment will not occur until the assessment hearing. Nelson: Further commented that he concurs with the earlier comments made by his neighbors. Believes the street should remain two-way and that the no parking should remain in force. Pixie Point has gone from a quiet rural street to a parade of cars searching for Prior Lake property. Justin Brooks (purchasing 14957 Pixie Point Circle): Asked about retaining walls on his side of the street, and if the assessment would then increase. Believed the street is too narrow to provide additional parking. 3 City Council Meeting Minutes DRAFT March 18, 2002 McDermott: Advised that a small retaining wall would probably be required, but would not affect the assessment. HauQen: Noted that City Engineer Sue McDermott will attempt to address each of your questions, but that until the project proceeds further, the information is somewhat preliminary. Sue Borka (14290 Lori Road): Asked if they as benefiting property owners on this project, will also be assessed for the improvements to 150tl1 Street improvements scheduled in upcoming years. McDermott: Stated that these properties would not be assessed for the 150th Street improvements. Dennis GeraQhty (14862, 14854, 14846 Estates Avenue): Believes the project will not be beneficial to him at all, and that the project will adversely affect his property. Commented that the City continues to take a portion of their property in easements for storm sewer and sanitary sewer, which he did not want to give up. Also has concems about runoff into the lake, limiting the use of his property during the construction season, and the assessment. Against the project. Jane Morrone (daughter of Dennis Geraghty): Asked if no easements have been acquired, how is it that the Council can proceed further with approval of plans and specifications. Zieska: Explained that the Council could take many different actions, including directing staff to proceed with plans and specifications with easements, without easements, easements in different locations, or authorizing staff to proceed with condemnation of the needed easements. McDermott: Confirmed. HauQen: Clarified that the action by Council tonight would only allow plans and specifications to be developed so that the Council can review a more specific project. Jim Mason (14851 Estate Ave): Advised that he currently has a culvert running underneath his lot that was acquired without an easement when the original sanitary sewer was constructed. Would like to have the pipe removed. Believes there are many instances where the City has not paid for easements. Also was told that at the time the lift station was put in, the water would be diverted there to solve the problem, which never happened. The cul-de-sac is constantly full of water. McDermott: Advised that if the project proceeds, the City will try to address the problem. Mason: Advised that one of the solutions suggested by staff was to move the storm sewer to the north end of his property through his gardens. Another problem is that there are extra footings for the house in two locations on the lakeside, which would make the relocation of the pipe to that location impractical. Concerned with the impacts upon his property, and lake water quality. Jim Breckner (14832 Estate Avenue): Discussed the replacement costs for his 258-foot retaining wall if he gives the City its 5-foot easement for the storm sewer pipe. Believes it is not practical or feasible and adversely affects his lake frontage. Did not appreciate the rumors circulating about condemnation proceedings. Further discussed the private road, and the improvements that he makes to that road. Suggested overlaying the road, realigning Mr. Mason's pipe, and installing and 8 x 8 flammable liquid trap. Advised that the DNR told him that anytime a storm sewer is relocated going into the lake, there has to be a holding pond or some type of sediment pond. McDermott: Advised that the sanitary sewer and water main would not be replaced on Estate Avenue. The only issue is the storm sewer. 4 City Council Meeting Minutes DRAFT March 18, 2002 Jeff Mournina (15040 Green Oaks Trai~: Asked if improvements on the storm drain out of the park are anticipated. McDermott: Advised that it is in plan to review and assess what can be done to address that outlet. Julie David (14958 Pixie Point): Clarified that the parking petition was to get one or two designated parking areas on the street. The intent was not to eliminate all of the no parking signs. The process then evolved into a discussion of the one-way street, and so on. The petition was intended to bring up the issue of on-street parking as this reconstruction project progressed. MOTION BY PETERSEN, SECOND BY ZIESKA TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Petersen: Commented that it appears that removing the no parking signs was not a very practical plan. Also noted that no matter what a previous Council may have said, this Council is not bound by that Council with respect to any comments that mayor may not have been made during the original construction of the road. Further discussed that the storm sewer seems to be the biggest issue, but that even though runoff is dumped into the lake, the City sweeps the streets by the lake first, and there are also different uses of salt and sand in the winter months because of the proximity to the lake. There are also test areas on the lake to gauge the level of salt. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-32 ORDERING THE 2002 PUBLIC IMPROVEMENT PROJECT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS. Zieska: Asked if there are weight restrictions for Pixie Point Circle. Osmundson: Advised that there are weight restrictions for the area, but the restrictions are not actively enforced due to difficulty of enforcement and cost. McDermott: Noted that Pixie Point has been in the City's Capital Improvement Program at least since 1993, so it has been in disrepair for quite some time. Hauaen: AskeCl how it is determined when a street gets improved. McDermott: Explained the evaluation process, tracking of repairs, and the criteria of the City's pavement management system. Zieska: Asked how long the streets are projected to last. McDermott: Typically 20 to 25 years, but the life span can be extended with patching and seal-coating. This project is part of an overall reconstruction in the entire area, and that the smaller neighborhoods are being reconstructed before 150lh to minimize the impact of the 150th Street project. Zieska: Did not support removing the no parking signs in the neighborhood simply because the street is too narrow. Would like to see the staff work to acquire the easements cooperatively and with the concensus of the neighborhood. Hauaen: Commented that things change over time, and that decisions or construction standards used in the past, don't necessarily apply today. There are concerns of safety, practicality, and cost when considering infrastructure improvements. This Council is not in an easy position, but charged with making a decision that does the best thing for the City as a whole. 5 City Council Meeting Minutes DRAFT March 18, 2002 Zieska: Invited the neighbors to call upon any of the City Council members or the staff with additional questions or comments. Further advised that there are still additional steps at which the City Council will consider the project. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. The Council took a brief recess. OLD BUSINESS: Consider Approval of Proposed Strategies and Programs to Implement 2002 Goal #3 . Update Strategic Plan Boyles: Reviewed the agenda item in connection with the staff report, noting that development of a long-range planning committee, gathering data through a series of meetings with that committee, reporting back to the Council, and then proceeding to update the City's Strategic Plan is the specific process that will take place to fulfill this goal. The target for completing the goal is August 2002. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE STRATEGIES AND PROGRAMS TO IMPLEMENT 2002 GOAL #4 RELATING TO UPDATE OF THE STRATEGIC PLAN. HauQen: Asked if there will be any outside resource to gather information through this committee. Boyles: Advised that he believes using a consultant in this regard would be most beneficial in order to gamer the information it needs from the committee, and that he has some prospects but has yet to make those contacts. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of Proposed Strategies and Programs to Implement 2002 Goal #4 Relating to Groundwater Bovles: Reviewed the agenda item in connection with the staff report, noting that the specific action for this item would include evaluating and repairing existing well no. 4, proceed to implement both a FIG well and a Jordan well, converting water meters fo radio read, developing a tiered fee system for payment of water, researching rebates for conservation devices, and educating the community. Also advised that there had been some setback with the test well during drilling and so the target date will be delayed 3 to 4 weeks. One option considered was to speed up the process by using two drilling crews, although that would involve substantial overtime. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE STRATEGIES AND PROGRAMS TO IMPLEMENT 2002 GOAL #4 RELATING TO GROUNDWATER. Petersen: Asked why there would be overtime costs for two drilling crews on the test well. Osmundson: Advised that the costs would be from having the process change from a 9-hour shift to almost a 24-hour operation. It would be extra costs associated with an extra crew, not necessary an overtime rate. This was simply an idea to explore, because there are some other concerns about the impact on the surrounding neighborhoods. HauQen: Advised that this goal originated in response to the issues raised last summer with water production, and any urgency to the timeline was to address the problem as soon as possible. 6 City Council Meeting Minutes DRAFT March 18, 2002 Bovles: Advised that some action has already taken place with respect to water production, including getting the Wilds well on-line. Petersen: Pointed out that there was some additional cost impact to the City from the dry summer as well. The parks department lost a large number of trees that they will ask to be replaced later in this meeting. Hauaen: Suggested bringing a watering plan concept back to the Council for consideration that will provide more consistency for the residents, instead of allowing watering and then all of a sudden implementing a ban. Petersen: Clarified that the City does have summer watering restrictions in place that are consistent and necessary to show the State and DNR that we do have conservation policies in place in order for them considered approval of additional well applications. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Amending the 2002 Capital Improvement Program Relating to the Purchase of Replacement Park Trees. Friedaes: Reviewed the agenda item in connection with the staff report. Petersen: Asked about the timeline. Friedaes: Advised that if the $15,000 is allocated from the 2002 CIP, the program can be caught up in one (1) year. If the project needs to be spread over the operating budget, it would take 3 to 4 years to replace those trees. Hauaen: Noted that there are also labor costs in addition to the $15,000 requested for plant material. Friedaes: Discussed the process staff goes through in-house in selecting the trees, planting the trees and maintaining the trees. MOTION BY llESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02.33 AMENDING THE 2002 CAPITAL IMPROVEMENT PROGRAM RELATING TO THE PURCHASE OF REPLACEMENT PARK TREES IN AN AMOUNT NOT TO EXCEED $15,000. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Relating to the Acquisition and Installation of Athletic Field Lighting for Ponds Park Fields No.1. 2 and 7. Boyles: Reviewed the agenda item in connection with the staff report, and the options before the Council for consideration. Petersen: Believes that the Kline bid is acceptable and valid. Zieska: Concurred with Council member Petersen that the Kline bid is acceptable given these circumstances, and that eliminating them as a bidder would be irresponsible to the citizens of Prior Lake. 7 City Council Meeting Minutes DRAFT March 18, 2002 MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02.34 AWARDING THE BID FOR THE ACQUISITION AND INSTALLATION OF ATHLETIC FIELD LIGHTING FOR PONDS PARK FIELDS 1, 2 AND 7 TO KLINE ELECTRIC IN AN AMOUNT NOT TO EXCEED $294,000. HauQen: Suggested breaking apart the issues, the first being whether lighting each of Fields 1, 2 and 7. Zieska: Discussed the demand for additional field time within the community. Lighting the fields effectively doubles their use. Also believed lighting all of the fields at this time was the most cost-effective. Petersen and HauQen: Agreed with comments and position of Councilmember Zieska. Petersen: Believed that the intent of the bidder was to conform to the standards and that the third party involvement of the postal service was beyond the bidder's control. HauQen: Confirmed that there was no opportunity for fraud or collusion on behalf of Kline, and that acceptance of the bid under these circumstances is not an abuse of this Council's discretion. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Authorizing the Purchase of Skate Park Equipment. Boyles: Advised that a staff report and recommendation was not available at this time, but that he would provide a brief update of our progress. At present, the staff is researching the equipment and uses of a skate park facility in other communities. The staff is also soliciting information from area youth who have expressed interest, and will solicit bids from vendors in the near future. Suggested that Mr. Pudwell, who attended the public forum, contact staff to submit a quote. HauQen: Asked for a description of Tier I vs. Tier II equipment. Boyles: Advised that Tier II equipment is typically 3 foot and higher and is generally for more skilled skaters. There are also some issues with City liability and on-going supervision that the staff is still exploring. Petersen: Asked about the materials used to manufacture the equipment. Walsh: Advised that there is wood-based framed equipment, and steel-based framed equipment. For our needs, the equipment needs to be modular, storable, and low-maintenance, therefore staff will likely be recommending the steel-based framed equipment because the likely location will be a hockey rink at Lakefront Park. Petersen: Asked if the equipment can be rearranged at any time to provide some variety within the park. Walsh: Advised that the equipment can be rearranged at the City's discretion and that the City is seeking area youth to help design the layout, together with the Park Advisory Committee. The surface of the equipment is polyethylene, rather than wood or steel. Zieska: Also noted that the skate park had been discussed extensively at the Parks Advisory Committee meeting and that the recommendation of the PAC is to use a hockey rink at Lakefront Park because the City would save an appreciable amount of money not having to start from scratch by laying bituminous. 8 City Council Meeting Minutes DRAFT March 18, 2002 NEW BUSINESS Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into a Contract with WSB & Associates, Inc. to Prepare Plans and Specifications and Provide Construction Observation Services for Lift Station No. 18 Improvements (City Project #02-02) McDermott: Reviewed the agenda item in connection with the staff report. Zieska: Asked if this project is outside of the improvements contemplated with the street improvement project for Pixie Point. McDermott: Advised that staff is proposing to bid the lift station improvements in conjunction with the 2002 street improvement project. The force main would be a staged process and the lift station upgrades could be completed without any upgrade to the force main at this time. So, even the street project does not move forward, the lift station still needs to be improved. Osmundson: Added that the consultant will also look at whether the force main should be completed all the way down. If so, staff would come back to the Council with that recommendation. The lift station also has to be kept in service during the improvement. In that case, the sewer would go in first along 150th Street, followed by the street improvements in 2005. HauQen: Asked why there is such a significant difference between the WSB bid and the BRAA bid for construction observation. McDermott: The BRAA bid proposes many more construction observation hours which seems to be the difference. The City staff would complete the contract administration. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-35 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT FOR WSB & ASSOCIATES, INC. TO PREPARE PLANS AND SPECIFICATIONS AND PROVIDE CONSTRUCTION OBSERVATION SERVICES FOR LIFT STATION NO. 18 IMPROVEMENTS (CITY PROJECT 02-02) IN AN AMOUNT NOT TO EXCEED $15,253. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of Resolutions Relating to County Road 42 / 83 Improvement Project: (1) Approving Scott County Plans and Specifications to Improve CSAH 83; (2) Approving Scott County Plans and Specifications to Improve CSAH 42, (3) Restricting Parking on CSAH 83, and (4) Restricting Parking on CSAH 42. McDermott: Briefly reviewed the agenda item and proposed project in connection with the staff report, noting the City's portion of the costs, and that the project is likely not to be completed until next year pending acquisition of some of the right- of-way. Zieska: Noted that this is not the end of the process and that there are many issues as yet unresolved by the County. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-36 APPROVING SCOTT COUNTY PLANS AND SPECIFICATIONS TO IMPROVE CSAH 42 AS PROPOSED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. 9 City Council Meeting Minutes DRAFT March 18, 2002 MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-37 APPROVING SCOTT COUNTY PLANS AND SPECIFICATIONS TO IMPROVE CSAH 83 AS PROPOSED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-38 RESTRICTING PARKING ON CSAH 42 AS PROPOSED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-39 RESTRICTING PARKING ON CSAH 83 AS PROPOSED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Denying the Planned Unit Development Preliminary Plan for a 3Z-Unit Townhouse Development and a Resolution Denying the Preliminary Plat to be Known as Eaglewood East. Boyles: Advised that the City had received written notification from the applicant withdrawing the PUD Preliminary Plan and Preliminary Plat application for Eaglewood East. Read the written notice into the record. MOTION BY PETERSEN, SECOND BY ZIESKA ACCEPTING THE LETTER OF WITHDRAW FROM THE APPLICANT OF THE PUD PRELIMINARY PLAN AND PRELIMINARY PLAT APPLICATION FOR EAGLEWOOD EAST. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of an Ordinance Approving a Zone Change to the R-4 District on the Property Located on the West Side of Pike Lake Trail, Directly South of Fountain Hills Drive (Case File 02-008). Kansier: Reviewed the agenda item in connection with the staff report. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE ORDINANCE 02-02 APPROVING A ZONE CHANGE TO THE R-4 DISTRICT ON THE PROPERTY LOCATED ON THE WEST SIDE OF PIKE LAKE TRAIL DIRECTLY SOUTH OF FOUNTAIN HILLS DRIVE (CASE FILE 02-008). HauQen: Advised that all the issues were addressing thoroughly at the Planning Commission meeting. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Authorizing the Preparation of Plans and Specifications and to Solicit Quotes for the Lords Street Bridge Maintenance Improvements. Osmundson: Reviewed the agenda item in connection with the staff report, advising that the recommendation is to pay for these improvements out of the operating budget. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-40 AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS AND TO SOLICIT QUOTES FOR THE LORDS STREET BRIDGE MAINTENANCE IMPROVEMENTS. 10 City Council Meeting Minutes DRAFT March 18, 2002 Petersen: Asked who will complete the work. Osmundson: Advised that the action tonight is to have WSB prepare plans and specifications. Once that is complete, we will solicit quotes. The work is somewhat specialized. VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried. Consider Approval of a Resolution Approving Acquisition of Property for the Ring Road Project and Authorizing the Mayor and City Manager to Execute Related Documents (Borka). Boyles: Reviewed the agenda item and terms of the purchase agreement in connection with the staff report. Complimented the efforts of the Mayor on this project and believes it was a win-win situation. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.41 AUTHORIZING THE ACQUISITION OF PROPERTY FOR THE RING ROAD PROJECT AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE RELATED DOCUMENTS (BORKA). VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of an Ordinance Amending Section 307.1100 of the Prior Lake City Code Relating to Outdoor Concerts. O'Rourke: Briefly reviewed the agenda item in connection with the staff report, noting that the change was to limit outdoor concerts to two per location per calendar year. Also noted that enforcement is difficult and subjective due to other impacts upon the decibel meter. Further noted that there needs to be cooperation between the police staff, the event sponsor and the impacted neighbors. Petersen: Believed that two concerts per location seemed reasonable. Zieska: Believed the proposed revisions were appropriate. Would like to see the staff revisit the ~ther issues regarding hours and enforcement mechanisms. There was some concern among the Council regarding the impacts on Lakefront Park by limiting the number of concerts at that location to two, the definition of a concert, and current implementation of the ordinance. Boyles: Clarified that City-sponsored events at Lakefront Park are exempted. Zieska: Noted that Captain Jack's has been very cooperative in working with the City to address the issues surrounding concerts and amplified music that impact the neighbors. This Council needs to come up with a reasonable regulation for these types of events as well as mitigate the impacts on the neighborhood. Petersen: Noted that there is some concern about outdoor events in general that generate noise impacts or traffic and parking issues on the surrounding neighborhoods. MOTION BY ZIESKA, SECOND BY PETERSEN TO ADOPT ORDINANCE 02-03 AMENDING SECTION 307.1100 RELATING TO OUTDOOR CONCERTS AS SUBMITTED. 11 City Council Meeting Minutes DRAFT March 18, 2002 VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Direction was given to staff to further clarify the definitions and elements of the ordinance, specifically with respect to hours and enforcement mechanisms. OTHER BUSINESS I COUNCILMEMBER REPORTS: Review of Process and Timeline for Filling City Council Vacancy Boyles: Provided a brief report on the timeline for completing the appointment to fill the City Council vacancy. Zieska: Clarified that all candidates would be sequestered at the same time on the date of the special meeting. Provided a brief overview of the discussions at the Parks Advisory Committee regarding park monuments, and that at the joint meeting the PAC would like to discuss the parking issues at Sand Point and Lakefront Parks. Frank Boyles, City Manager A motion to adjourn was made and seconded. The meeting adjourned at 11 :05 pm. 12