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Home My WebLink About8C - Skate Park Funds DISCUSSION: STAFF AGENDA REPORT MARCH 18, 2001 8C CHRIS ESSER, RECREATION SUPERVISOR SUSAN WALSH, ASSISTANT CITY MANAGER CONSIDER APPROVAL OF A RESOLUTION APPROVING EXPENDITURE OF FUNDS FOR CONSTRUCTION OF A SKATEPARK FACILITY History: In 1999 the Optimists Club donated $25,000 to the City to be expended towards youth activities. Members of the Optimists Club have indicated they are very much in favor of the City using their donation towards construction of a skatepark. At the March 6, 2002 City Council meeting, the 2002 Capital Improvement Program was amended to include the purchase and installation of a skatepark, and staff was directed to proceed expeditiously and in accordance with the purchasing policy to acquire this equipment. At the March 11, 2002 Parks AdvisorY Committee meeting the Committee members recommended the skatepark be located at Lakefront Park in one of the two existing ice rinks, and the skatepark include both Tier I and Tier II features. Current Circumstances: The purpose of this agenda item is to request Council approval to expend funds from the 2002 Capital Improvement Program for the purchase and installation of a skatepark at Lakefront Park. 4 City staff members recently became aware of a modular skatepark system that has been used indoors for demonstration purposes for the past several months. Since it is slightly used the vendor, Earl F. Andersen, Inc., is selling this system at 25 percent off the original price of $54,680 or $41,010 exclusive of freight. sales tax and installation. The equipment does include a full warrantee. City staff has seen this equipment. The equipment is in like new condition but more importantly consists of the type of components that will meet the needs of a wide range of our city's youth. Having both Tier I and Tier II components will serve all ages and will meet the needs of users from beginners up to advanced. Staff . arso agreed that both skateboarders and in-line skaters could use various components offered by this vendor. This equipment is metal based and modular; characteristics which enhance longevity, storage and attractiveness of equipment to users. Consistent with the City's Purchasing Policy, City staff contacted three other skatepark equipment vendors and requested that they provide written quotes based on the types and number of events included in the system described above. The vendors were responsible for providing the city with the design and plans for the skatepark equipment as well as a list of shipping charges, installation options and charges, warranty information and a list of reference names and phone numbers. In addition to Earl F. Andersen, staff received a written quote from St. Croix Recreation which sells manufactured skatepark equipment called Rhino. l~~teir@reek Ave. S.E., Prior Lake, Minnesota 55312-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Skate Park Agenda Final The submitted quotes are as follows: Vendor Product Quotation Warranty E. F. Andersen SkateWave Equipment $41,010.00 10 years Freight 690.00 Sales Tax 2,710.50 Installation 1 ,000.00 Total $45,410.50 St.Croix Recreation Rhino Equipment $61,000.00 5 years Company Freight 2,000.00 Sales Tax 4,095.00 Installation (included) Total $67,095.00 True Ride, Inc. stated they would not submit a quote since their equipment, which is wood-based, is not designed for seasonal removal. Subsequent to and during the March 18, 2002 City Council meeting, representatives for Midwest Playscapes, Inc. indicated they were interested in submitting a written quotation. However, on March 26, 2002, Recreation Supervisor Chris Esser spoke with a representative from Midwest Playscapes, Inc. who indicated Midwest Playscapes did not intend to submit a quotation. We were pleased to learn that the Midwest Playscapes representative believes that the value of the equipment the City listed in its request for quotations is estimated to be $80,000 to $100,000. Issues: Additional Capital Costs: In addition to the purchase price of the skatepark equipment, the following expenditures are also recommended: Fencing of hockey rink $5,000 Water fountain, benches 400 Total $5,400 Supervision: With a Tier II system, the League of Minnesota Cities Insurance Trust requires: (1) supervision to verify participant ages; (2) provide gated and secured access; and (3) observe that protective equipment is used. Liability insurance will cost an estimated $3,500 - $5,000 a year, depending on participant numbers. Staff estimates additional wages for seasonal employees will be approximately $6,000. User Groups Input: The Parks Advisory Committee has scheduled an informational meeting for skatepark users on April 8, 2002, at 7:30 p.m., at the Maintenance Center. If the Council approves the purchase of the equipment, the focus of this meeting will be to receive input from our youth users on the following design criteria: layout, traffic patterns, and placement of advanced and beginner's elements. 2 FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDATION: REVIEWED "BY: Skate Park Agenda Final Conclusion: Staff recommends the City Council authorize the purchase of the equipment from Earl F. Anderson, Inc. because it provides the following: 1. Modular design for ease of reconfiguration. 2. Popular and plentiful equipment features. 3. Better warranty. 4. Equipment is more resistant to seasonal set up, removal and storage. 5. Proposed equipment to serve a wide age and ability range of skaters. The equipment Earl F. Andersen will provide is also less costly than the equipment from St. Croix Recreation. Staff does not believe that the equipment from Earl F. Andersen, used for demo purposes, in anyway impairs the value, condition or durability of the equipment. Funds would be expended from the 2002 Capital Park Fund for the following: $45,410.50 for purchase and installation of equipment from Earl F. Andersen, and $5400 for fencing, installation and other equipment. As noted previously, the $25,000 donation from the Optimists Club will partially fund the total amount of $50,810.50 for the skatepark facility. The alternatives are as follows: 1. Approve a Resolution authorizing expenditures for construction of a skatepark facility. 2. Defer action of this Agenda item and provide direction to staff. 3. Deny this Agenda item for a specific reason. Staff reco mends Alternative No.1. 3 RESOLUTION oz-tJ A RESOLUTION APPROVING THE EXPENDITURE OF FUNDS FOR CONSTRUCTION OF A SKATEPARK FACILITY Motion By: \JP Second By: J-f. WHEREAS, the City Council has directed the staff to acquire and install skatepark equipment with funds to be expended from the 2002 Capital Park Fund; and WHEREAS, the City Council has reviewed and discussed quotations from two skate park equipment vendors; and WHEREAS, the City Council concurs the SkateWave equipment provided by Earl F. Andersen, Inc. is the appropriate equipment based on cost, warranty guarantees, construction and durability; and WHEREAS, the City Council concurs additional funds need to be expended for installation costs, fencing and other appurtenant equipment for the skatepark facility. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby authorizes city staff to purchase SkateWave equipment from Earl F. Andersen, Inc. in the amount of $45,410.50. 3. The City Council further authorizes the city staff to expend an amount not to exceed $5,400 for fencing and other appurtenant equipment. 4. Funding for the acquisition of the equipment, installation of the equipment and fencing the ice rink will be drawn from the 2002 Capital Park Fund including the $25,000 Prior Lake Optimist's contribution. PASSED AND ADOPTED THIS 1 ST DAY OF APRIL, 2002. Haugen Gundlach Petersen Zieska NO Haugen Gundlach Petersen Zieska City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MAR. 24. 2002 4:21PM ST CROIX RECREATION NO. 544 P.1/9 St. Croix Arcreation a mpany( Inc. Sheet 1 225 N. $eocmd Street Stillwater, MN 55082 (651 )430..1247 Fax (651)4' 0-9231 e-.mail stcroixjj@mcleodusa.net webaiw www ,8tcf()lxrec~.c()m Quote 'City of Prior Lllke Parks Department Date Contact Project Phone # Fax 3/22/02 Attn: Chris ESlser Chrls EAClr Skate Park 952-447-9822 952-447.-4245 In compliilnce with your req est of March 21, 2002 for a price quotation on Skate Park equipment supp ied by RHINO, we provide the following: '-No~ "'---- 1 Item N~~. Custom ~'--"""-~----"'. . .. ,p~!c.~!etiQn . INO Ramp layout per attached Unit. Price Extended $ 65:000.00 $ 61~900. 00 Installatio is included in the above price and assumes s te is ready for installation at time of delivery . ~""'""""""~......- ,_,_ _._"... .__________________._._ _l?!!~unt $ 1~.r.POO.9~}. Quotation in effect untilAp I 30. 2002 . .. .. .. Sub Total $ 61,000.00 We Quote F.O.B. Prior Lake Freight $ ~_2,q9.t!.fJl! Shipme.nt can be made in 3- weeks! Sales Tax $ 4,09$.00 --~.~-~~ Terms Br(t Net 3181.$1 Installation Included [==r~-~=~ ._._,_~~==-,__ --..-I =_...J~~~___C-~ Total . $ _~~60_~5JiO PUrefOUl$6 ordEllr should be ado out ot St. Croix Recreation Co. Inc. Send the ordelr to the abovo addreslS or fax. therGby authorizing shipment and .aiCCeptance of the the teml PIQ8S+e includel Bill To:, Shi To:, and tax exempt # if applicable. By:. Page 1 Sent by: EARL F. ANDERSEN 952 BB4 5619; 03/21/02 13:13; J~#706;Page 1/4 I'agc: PROPOSAL ENTERED BY: VLM QUOTE NUMBER. 0047212 QUOTEIMTr.: 3/12/02 QUOTE TO: CITY OF PRIOR LAKE 16200 EAGLE CREEK AVE S.E PRIOR LAKE. MN 55372 PROJECT: CITY OF P:RIOR LAKE 16200 EAGLE CREEK AVE S.E PRJOR LAKE MN 55372 ATTN: SUE WALSH 952-447-4230 PHONE: (612) 447-4230 FAX: 952-447-4245 QTY 1.00 ITEM NO SKA TEPAR.K DESCRIPTiON SklltePllrk Equipmenr SKA TEW A VE EQUIPMENT AS SHOWN ON DRA WTNG #SK8-00S 1990 DISCOUNTS PRICE EACH 54.680.00 EXT. PRICE 54,680.00 1.00 IDISC -13,670.00 -13,670.00 INST ALLA TION OF SKA TEW A VE EQU1PMENT IS NOT INCLUDED IN THIS PROPOSAL NOTE: This Quotation i$ valid for 30 davs. Please call for cl)nfirmation altar that date. Prices arc: NOT based on prevailing wagUS. jJlSCLAIMt:R FOR UNKNOWN CONDITIONS: The followin!:1 di5clllimer applies only when installation is qLl,,"'d. TIm quotallol1 is hast:d on the I\(C8 being nee of all debris such lIS. bllt nnllimited to the foll(lwlng: .concrete f(l('ltinllli or hlucks of .~y wpe. .Bedrock ur rock~. conditions of any type, "Tree slumps, trees, can~, b(,lllli:s, metal or any ulhe.r debris. rC"Iuiting R~Y hules to be dug by hand. 'If arc:~ is nOl accessible: \.0 a bobcat and other cquipm"nl neccssary for installation, CXISU> in sile area OJ rlXltings III1.=r they lite dug "Or any other unlcnnwn conditions ""llisled ar visible. SUBTOTAL SALES TAX FREIGHT 41,010.00 2,710.50 690.00 .Utilitic:s ".fwiller TOTAL 4.4.410.50 -.c...... \-...\~c..-\-.:_ , 0 0...0 1f 4~1 'f1'tl.S~ ~ FOD: FACTORY l'EItMS.. NOT 30 DAYS . Shipment approx. 4R6 weeks upon receipt of order and subject to credit approval, Do )'0101 reqlolire a Z4-hOur cSelivery ntltice? D Yes 0 No S;gnedby' M!t7f?v- ~uNTRACTOR TO CONFIRM ALL QUANTITIES 970 I Penn Ave S, #100 " Bloominglon, MN 55431 . Phone: 952-884-7300 . 1-800-862-6026 . Fax: 952-884-561 Q www.efa-mn.com . e-mail: parkandrednfo@efa-mn.con1 OR lrafficinfo@cfa-mn.l:(Irn EEO/AA OIiL~e !~?proved by: