HomeMy WebLinkAbout9F - Purchase of Truck & Plow
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
APRIL 1, 2002
9F
AL FRIEDGES, PARKS SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL A RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2002 FORD
F350 ONE TON PICK UP WITH PLOW THROUGH THE STATE OF MINNESOTA COOPERATIVE
PURCHASING ORGANIZATION
DISCUSSION:
History
The purpose of this agenda item is to authorize the purchase of a 2002 one-ton pickup with plow.
Yearly, as part of the Capital Improvement Program (C.l.P.), the City Council adopts an Equipment
Replacement Fund and Matrix. The purpose of the Equipment Fund and Matrix is to identify and
budget for equipment and vehicles that need replacement due to age or wear, or for additional
equipment which needs to be purchased due to growth. All equipment identified in the Matrix is subject
to Council approval. The Matrix identifies $33,600 in the 2002 CIP for the purchase of a pickup with
plow.
Current Circumstances/Issues
The pickup truck desired to be purchased will replace a 1991 Chevrolet:y.. ton pickup (unit #541) with
91,780 miles. This vehicle has outlasted its usefulness for snow plowing and pulling heavy equipment.
However, even though the mileage on this vehicle is high, it can still be utilized for off site repairs and
parts running by the Fleet Maintenance department, eliminating the need to keep the 1994 Chevrolet
Caprice.
Currently fleet maintenance uses a 1994 Chevrolet Caprice car for a field service repair and parts
running vehicle. Staff is recommending moving the 1991 pickup to fleet maintenance to be utilized for
service repairs and parts running. With the use of a pickup versus a car, the mechanics will be able to
more effectively haul the tools and parts needed for off-site repairs. Additionally, many times parts
needed for equipment repairs do not fit into a car. The 1994 Chevrolet Caprice would then be sold
outright or go to public auction for disposal.
The proposed replacement vehicle is required to be a four-wheel drive, diesel engine, which would be .
utilized by parks, streets and utilities. This vehicle would be outfitted with a snowplow.
Conclusion
There is $36,300 identified for the purchase of one 2002 one-ton truck and plow in the Equipment
Matrix and Capital Improvement Program. The funding source is identified as the Revolving Equipment
Fund. There is no trade-in vehicle included in this purchase. Our currently owned 1994 Chevrolet
Caprice will be sold outright or through public auction.
The new one-ton truck will be a Ford F350 four-wheel drive purchased through the State Cooperative
Purchasing Organization. The total cost for this vehicle and plow, tax included is $32,821.13, itemized
below:
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AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Make/Model
Unit Price
8' Snow Plow
Rectangular Strobe
Bedliner
Total Unit Cost
Tax
Total Cost
Ford F350
$26,736.00
$3,654.96
$227.00
$200.00
$30,817.96
$2,003.17
$32,821.13
Cost Benefit Analvsis
The City Council has set some guidelines for purchasing equipment. The criteria and how this
purchase addresses each criteria is shown below:
Use Minimum Requirement Soecifications, Not Listed Wants
The 2002 one ton 4X4 pickup is sized to carry equipment and supplies, to pull trailers and plow snow.
The specifications are minimal requirements for this vehicle to perform its intended functions.
Use Functional Requirements Not Individual Manufacturers Soecifications
The specifications for this vehicle we propose to acquire were prepared by the State Cooperative
Purchasing Organization based upon their experience with equipment and the need expressed by
public agencies purchasing from the bid,
Receive Three Real Bids
The vehicle will be purchased through the State Cooperative Purchasing Organization.
Time For City Council To Act
If the Council desires additional information, this item could be deferred.
The alternatives are as follows:
1. Approve Resolution 02-XX authorizing:
A. The purchase of a one ton 4X4 pickup with plow,
B. Transfer our currently owned % ton pickup to Fleet Maintenance for off site repairs and
parts running,
C. Sell the 1994 Chevrolet Caprice (unit #594, currently used by Fleet Maintenance) outright
or at public auction.
2. Table this agenda item for a specific reason,
3, Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
C:IWINDOWSITemporary Internet FileslOLK200lJ ton pickup with plow.DOC
RESOLUTION 02~'" .so
A RESOLUTION APPROVING THE PURCHASE OF A ONE TON 4X4 PICKUP WITH PLOW UNDER THE STATE
COOPERATIVE PURCHASING AGREEMENT
MOTION BY:
Jp
SECOND BY: J~
WHEREAS,
The City Capital Improvement Program and Equipment Matrix for 2002 provides for the
acquisition of a one ton 4X4 pickup with plow; and
WHEREAS,
Bids have been solicited and received through the State Cooperative Purchasing Program
with negotiated pricing as follows:
Make/Model
Unit Price
8' Snow Plow
Rectangular Strobe
Bedliner
Total Unit Cost
Tax
Total Cost
Ford F350
$26,736.00
$3,654.96
$227.00
$200.00
$30,817.96
$2,003.17
$32,821.13
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the following
are hereby adopted:
1. The recitals set forth above are incorporated herein.
2. Staff is directed to place an order through the State Cooperative Purchasing Program for the purchase
of one 2002 Ford, F350 four wheel drive pickup with plow in a total amount not to exceed $32,821.13.
3. Staff is directed to transfer the currently owned 1991 Chevrolet % ton four-wheel drive pickup to the
Fleet Maintenance department for its use.
4. Staff is directed to dispose of a 1994 Chevrolet Caprice in accordance with state statue and city code.
5. Funds for purchase of the 2002 Ford F350 pickup with plow shall be drawn from the equipment
Replacement Fund in an amount not to exceed $32,821.13.
Passed this 151 day of April 2002.
Hauaen Haugen
Vacant Vacant
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
YES
NO
{ Seal }
City Manager
16286'1!~~~~~PN~l?lgt~~~tPVfOlOf:~R~\Mtf\fll!~~av~~14 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER