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Home My WebLink About9H - Thomas Ryan Park MEETING DATE: AGENDA # PREPARED BY: AGENDA ITEM: INTRODUCTION: BACKGROUND: DISCUSSION: CITY COUNCIL AGENDA REPORT April 1, 2002 9H Bud Osmundson, P.E., Public Works Director CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF PHASE TWO OF THE SANITARY SEWER IMPROVEMENTS NECESSARY TO SERVE THE CONCESSION/RESTROOM BUILDING AT THOMAS RYAN MEMORIAL PARK The purpose of this agenda item is to accept the quotes and award the contract for the construction of the phase two sanitary sewer improvements necessary to provide sanitary sewer service for the concession stand / rest room building at Ryan Memorial Park. On January 22,2002, the City Council awarded contracts for the construction of the phase one sanitary sewer improvements necessary for the concession stand/rest room building at Ryan park. The phase one improvements, as shown on the. attached drawing, consisted of the installation and construction of the lift station, electrical controls and piping immediately adjacent to the concession building. The phase two improvements include the construction of the remaining piping from the inplace 2 inch piping under the soccer fields, and connecting to the city's gravity sanitary sewer system at the intersection of Parkview Drive and Ridgeview Court. The construction method is directional boring, which is done so as to limit the damages to the existing streets. Currently the building is under construction and will be completed early this spring. Due to weather and equipment delivery time, the construction of the phase one improvements have not yet begun. The phase two project requests for quotations were sent to four contractors capable of performing the directional boring of 565 feet 2 inch HDPE forcemain. The quotations were received on March 14, 2002, and the following two written quotations were received: CONTRACTOR BID Earth Burners, Inc. Minncomm Utility Cont. $10,062.50 $13,757.50 The engineer's estimate was $12,600. agenda awara~lG7e3vA~nn St. S.E., Prior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER FINANCIAL IMP ACT: CONCLUSION: ALTERNATIVES: RECOMMENDED MOTION: ACTION REQUIRED: REVIEWED BY: agenda award phase two 55 imp The second phase of the sanitary sewer installation was initially estimated for budgeting purposes at $17,000. The low quotation from Earth Burners, Inc. is obviously lower, and is lower than the engineer's estimate. Staff recommends that we award a contract for the Ryan Park phase two sanitary sewer improvements to Earth Burners, Incorporated in the amount of $10,062.50. The alternatives are as follows: 1. Approve a resolution receiving the quotations and awarding a contract for the Thomas Ryan Memorial Park Sanitary Sewer Phase Two Improvements, and authorizing the execution of the city's standard contract. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason. Staff recommends alternative number 1. approve the resolution. 2 S2- RESOLUTION O~ RESOLUTION RECEIVING QUOTATIONS AND AWARDING A CONTRACT TO EARTH BURNERS, INCORPORATED, FOR THE THOMAS RYAN MEMORIAL PARK SANITARY SEWER PHASE TWO IMPROVEMENTS, AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD CONTRACT MOTION BY: Jt- SECOND BY: Jr WHEREAS, On February 25, 1997 the citizens of Prior Lake passed a Parks and Library Referendum which included the development of an athletic facility; and WHEREAS, Quotes have been solicited and received for the concession stand/restroom facility sanitary sewer phase two improvements; and WHEREAS, It appears that Earth Burners, Inc. is the lowest responsible bidders: And NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that bids are hereby received from the following companies for the Ryan Park Phase Two Sanitary Sewer Improvements: Earth Burners, Inc. Minncomm Utility Cont. $10,062.50 $13,757.50 FURTHER, that a contract is awarded to Earth Burners, Inc., for an amount not to exceed $10,062.50 to be drawn from the Parks and Library Referendum Fund, and, FURTHER, the Mayor and the City Manager are authorized to execute the City's Standard Contract on behalf of the City for each of the Sanitary Sewer Phase Two Improvements. Passed this 1 sl day of April 2002. Haugen Haugen Gundlach Gundlach Petersen Petersen Zieska Zieska YES NO { Seal } City Manager, Frank Boyles agenda awaraiM4~delnpann 51. 5.E., Prior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER ~g'f:;:; --..........-.... ._ ....... _"1__......._..... ... - ,_.":':~::::-...:~..":':'-..:",:,~~ " ~: t 1 ~ ; .l! .s 1 i.i 11 I H Ia ~ .~ ~i I g~ p H1Hn H f ]~ 'II '~ · 1; ~ i~, !l' 11" ~,~ :'C .! 1II~ ~~ r ~ n ~! E~ . "," "" t H I n j!;: II 'ii "! 1U i!! ~ 0 J 1: ,~i!! "l-U"'~"i5Be .. 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"'I 1 .." g:; 'M .~ o '" '" .! d I I I i 1 I ! , r.- i ; ! ~ ~ ~ >- g z , ~ ~ ~ \1 I \t I I'" I ~ '" j ~ ~ I i 1\ ~z ~, to ~ :e~ IE jU'" / i " z: il ~, ~, ~ J " ~! -d~ .., o a ~h :ia' al J - i ~; ~~ 1 ;21 "', 01 g:' ...... Zli90:90 lOOZJ8llZ1 M~.l3ssn8\P''':J\lO.''''Z' m:YI Ul Ili w J: Ul or ~i ~ '" "- o Ili w o I o Ul f ~ o o .!; o o ~ o o ; z <( ::! w U a: o 0 o "- ,- o ri; o o , '" o o .t o o .r, o 0' J; o <:) 1 . o 0' ..', o o ~ o 0' f 0: ~i o <:> + o '" ~ '" . ~\ ... ,~J'VSB &.Associates, Inc. ;~ I March 18,2002 Mr. Bud Osmundson, P.E. Director of Public Works City of Prior Lake 17073 Adelmann Street Prior Lake, MN 55372 RE: Ryan Park Force Main and Appurtenant Work City of Prior Lake Project No. 02-14 WSB Project No. 1244-03 Dear Mr. Osmundson, Quotes were received for the above-referenced project on March 14,2002, and were opened. A total of two quotes were received. The quotes were checked for mathematical accuracy and tabulated. Please find enclosed the quote tabulation indicating the low bidder as Earth Burners, Inc., Duluth, Minnesota in the amount of $10,062.50. We recommend that the City Council consider these bids and award a contract to Earth Burners, Inc. based on the results of the bids received. Sincerely, WSB & Associates, Inc. ~~~?or David E. Hutton, P.E. Project Manager Enclosures cc: Earth Burners, Inc. sb F:\WPWIMl244-0Jlrecmmdtn Itr,doc Minneapolis, st. Cloud, Equal Opportunity Employer Ryan Park Force Main and Appurtenant Work City Project No. 02-14 WSB Project No. 1244-03 Date: March 18, 2002 Contractor Total Bid 1 Earth Burners, Inc. 2 Minncomm Utility Canst. $10,062.50 $13,757.50 Engineer's Estimate $12,605.00 I hereby certify that this is a true and correct tabulation of the quotes as received on March 14, 2002. Diane Hankee, Project Engineer Name & Title of WSB Rep. Who opened the Quotes F:\Wpwin\1244-03IExceI1Bid Tabulation IBid Summary en Cl ~ () W ce ce o () (J) W I-W oce Z::l wCl I:Jf~: ........... I ~ ~ 'E al c: ~ :::l 0. ~ -0 c: al C') .S: ~ 9 al ... ~ :i: N ~ Gl 0 ... ~ 0 d ~ ~ ~ i: &l &l ~Ee c: 0. 0. al ~ 1IJ ~ U ~ .:.: ~ g Cl ~ a C\J IX:i - o II: ltlw Ng :gin ~3= ...0 ....I .c: l: ~ z 00 0- .Z ltl- 00. (00 Nt- 0~ () ~ ~ I- Z ::l z o i= Q. if () (J) W Cl ....I <l: t- o l- e ~ II: Cl o ltl N (0 o o' o ~ c!: ~ .~ I .. ~ ~ ~ !!l ~ i ~ Ii.: - o " ~ 0..