HomeMy WebLinkAbout8A - 2002 Goal #3 Plan
CITY COUNCIL AGENDA REPORT
March 1S, 2002
SA
Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF IMPLEMENTATION PLAN FOR 2002 CITY GOAL
#3 RELATING TO UPDATE OF THE STRATEGIC PLAN.
DISCUSSION: Historv: On March 6, 2002, the City Council adopted eight goals for
accomplishment in 2002. Adoption of these goals occurred only after the City
Council had requested City staff input and received over 130 suggestions from in
excess of 30 City employees.
ISSUES:
At the time of adoption, the City Council directed that within 60 days the staff
return with a detailed implementation plan for each goal. The attached
implementation plan is detailed so the Council and public will understand the
specific steps required to meet each of goals. The implementation plan also
provides a timeline for the completion of each project.
Current Circumstances: Attached is a draft implementation plan for Goal #3
relating to the update of the Strategic Plan. The Council should review the
implementation plan to determine if it is satisfactory.
The attached implementation plan will be used by the staff to achieve this goal.
As such, we will work to keep the Council and general public apprised of our
status with respect to completion of each project.
The implementation plans as proposed assume resources (personnel and
financial) as they' presently exist in the approved budget unless otherwise
identified.
ALTERNATIVES: (1) Adopt the implementation plan as recommended or with amendments.
(2) Take no action and direct the staff to return to the Council with additional
information.
RECOMMENDED
MOTION:
Alternative (1). Motion and Second to adopt the implementation plan as
recommended or with amendments.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
1:\COUNCIL\AGNRPTS\2002\GOAL FOR ST%T~~ ~Q?r EMPLOYER
~'~._.~~-_.._~'--"~._-----_..---------------~-,.
IMPLEMENTATION PLAN
II Update the City's Strategic Plan."
1. CI ARIFY COIINCII ~NTFNT
(A) Prepare Report to Council- Complete.bYMarch 6,2002 V~
· Identify issues with updating existing Strategic Plan.
· Recommend long-range planning committee composition and work plan.
· Receive Council approval.
2. IMPI FMFNT I ON(.;.RAN(.;F PI ANNIN('; COMMITTEE
(A) Recruit Long-Range Planning Committee - Complete by March 15,<2Q02
· Notices in Prior Lake American.
· M~i1ing to local organizations ahd individuals.
· Tefephone follow-up to solicit participation.
(B) Conduct Long-Range Planning Committee Meetings - Complete 4byMay 3b,2002
· Fir~t MAAting: Identify Chair "and Vice Chair, orientation, overvieW and
charge. ,
· SAr.nnn ::Inn Thirn MAAting!=:: f3eports from committee members on needs,
now, in 5 years, 10 years and 15 years.
· Fin::ll MAAting: Identify global trends, thank committee, social.
(C) Report to City Council - Complete by June 3, 2002
· Overview of process and purpose.
· Global Trends
· Implications for Update of Strategic Plan
· Receive direction from Council
2. COMPI FTF STRATF(.;IC PI AN IIPnATE
(A) Staff prepares re-draft of Strategic Plan based upon Long-Range Planning Committee
data and Council direction. - Complete by July 1, 2002
· City Council discusses draft plan at work session.
· Staff refines plan based upon Council input.
· Adoption of Plan by Council.
1:\COUNCIL\AGNRPTS\2002\GOAL FOR STRATEGIC PLAN. DOC
3. COMMUNICATIONS - - COl"Tlplet~byAu9ust 1,2002 i:ll1dOn-goi119
(A) publications
. Wavelength.
. Prior Lake American
. Copies available for public.
(B) Cable Television I Inside City Hall
(C) Appearances at civic groups and organizations.
(D) Present to Advisory bodies, City employees, School Board, Watershed, SMSC, etc.
(E) Update Web Page
1:\COUNCIL\AGNRPTS\2002\GOAL FOR STRATEGIC PLAN.DOC