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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: October 3, 2011
AGENDA #: 5C
PREPARED BY: Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING AN
AMENDMENT TO THE JOINT POWERS AGREEMENT FOR THE SCOTT
COUNTY SENTENCING TO SERVICE PROGRAM AND AUTHORIZING THE
MAYOR AND CITY MANAGER TO EXECUTE THE SAME.
Introduction
The purpose of this report is to determine if the Council wants the City to
continue participating in the Sentencing to Service Program administered by
Scott County for the period of July 1, 2011 through December 31, 2011.
Histo
The City of Prior Lake has participated in the Sentencing to Service Program
for more than a decade. Through this program, persons convicted of
nonviolent crimes are given the opportunity to do community service to work off
their "debt to society." Scott County provides a supervisor to the crew and
covers worker's compensation costs. In 2009, the program cost was $6,225 to
the City. In 2010, the cost was $6,454. The City's cost for the program pays
for the supervisors provided by the County for the program and the
transportation costs to get crews to and from the worksites.
Current Circumstances
Facilities and Natural Resources / Fleet Manager Friedges and Park
Maintenance Foreman Skluzacek report satisfaction with the number of
workers and supervision provided in 2010. They list the following as projects
that the Sentencing to Service program worked on in Prior Lake:
1. Cut grass.
2. Buckthorn removal.
3. Silt fence removal.
4. Garbage pickup along the City boulevards.
5. Maintenance in our tree nursery.
6. Mulched landscape beds.
7. Cleaned up our old shop site.
The County reports that to date this year the City received a total of 12 days of
service through this program. The amendment changes the way the County
charges by using crew days. They will provide 20 crew days if their budget will
allow and we call for it. If 20 crew days were provided, then the cost would be
$6,647.62.
Conclusion
The Council should determine whether they wish to continue to participate in
this program.
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
ISSUES: Sentencing to Service has a societal benefit in that the penalty for the crime
provides a cost - effective service to the community. Every year we attempt to
at least cover city costs and when possible exceed them. Each year we
monitor. If we are unable to cover city costs, we would recommend
discontinuation of the program.
The key to the effectiveness of this program is having persons available when
the city has work which needs to be completed and the supervision provided
by Scott County as City staff cannot provide supervision because of resource
limitations and should not because of liability considerations.
The proposed change in contract helps the County to address funding
limitations and demand.
FINANCIAL The proposed share from the City for 2011 will be an amount not to exceed
IMPACT: $6,647.62. Funding for this program is contained in the 2011 budget General
Fund.
ALTERNATIVES: 1. Adopt a resolution authorizing and amendment and execution of the Joint
Powers Agreement for the Sentencing to Service program through
December 31, 2011.
2. Elect not to participate in the program.
RECOMMENDED Alternative #1.
MOTION:
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Prior Lake, MN 55372
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RESOLUTION 11 -xxx
A RESOLUTION TO AMEND THE JOINT POWERS AGREEMENT FOR THE SCOTT COUNTY
SENTENCING TO SERVICE PROGRAM
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SAME.
Motion By:
Second By:
WHEREAS, Sentencing to Service provides cost effective labor to the City of Prior Lake and an effective way
in which persons can pay their debt to society; and
WHEREAS, The City Council desires to continue participating in the Sentencing to Service Program in 2011;
and
WHEREAS, The County has requested that the City enter into an amendment to the joint powers agreement
for this purpose which will not exceed $6,647.62 in City costs.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as
follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute an amendment to the Joint Powers Agreement
with Scott County for the Sentencing to Service program for the period of July 1, 2011, through December 31,
2011.
PASSED AND ADOPTED THIS 3rd DAY OF OCTOBER 2011.
YES
NO
M ser
Myser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Soukup
Souku
Frank Boyles, City Manager
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
AMENDMENT TO JOINT POWERS AGREEMENT
This Amendment to the Joint Powers Agreement by and between the County of Scott, hereinafter referred
as "County," and the City of Prior Lake, hereinafter referred as "City" approved on February 2, 2011
effective January 1, 2011 through December 31, 2011.
WITNESSETH THAT:
WHEREAS, Provider has entered into an agreement with the County, effective January 1, 2011
through December 31, 2011, for the provision of "Sentencing to Service" (STS); and
WHEREAS, Provider and the County find it to be to their mutual benefit to revise the terms of the
aforementioned Agreement;
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree that the aforementioned Agreement is amended pursuant to the CHANGES Clause
of the Agreement as follows:
1. The TERMS OF PAYMENT clause shall be amended effective July 1, 2011 to read as
follows:
A. City agrees to pay County three hundred thirty two dollars and thirty eight cents ($332.38)
per day for crew services received.
B. Terms of Payment
County shall submit invoices on a quarterly basis to the authorized agent of the City for
payment of work completed. Payments shall be made within thirty (30) days after receipt of
invoices.
2. OTHER CONTRACT PROVISIONS
All provisions of the aforementioned Agreement approved and not specifically amended hereto
shall continue with full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands on the date written below.
APPROVED AS TO FORM:
SCOTT COUNTY
BY:
DATE:
Jeanne Andersen for Pat Ciliberto
Scott County Attorney
DATE:
Gary Shelton, County Administrator
CITY OF PRIOR LAKE
BY:
Mayor
DATE:
City Administrator
Date:
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