HomeMy WebLinkAboutAgenda & Minutes
Council
Sessi n
~itallmprovement PrOQram
1 Presentation of Draft 2003-2007 Capital Improvement
Project by Activity
2 Review of Proposed Equipment Matrix
3 Capital Project Issue Discussion
4 Council Direction
5 Other Business1
Note: Please bring draft of 2003 - 2007 CIP to the work session. Thanks.
1 Please note that the City Council reserves the right to add or delete items from the agenda based
upon time availability.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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PUBLIC FORUM - tpm (NOREX, Tom Ditty)
REGULAR COUNCIL MEETING AGENDA
Date: MAY 6, 2002
1 CALL TO ORDER and PLEDGE OF ALLEGIANCE: ......................... 7:30 p.m.
2 OATH OF OFFICE FOR CHAD LEMAIR.
3 APPROVAL OF AGENDA:
4 CONSIDER APPROVAL OF APRIL 15, 2002 MEETING MINUTES:
5 CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non-
controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of
the public specifically requests that an item on the Consent Agenda be removed and considered separately.
Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed
from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category.
A) Consider Approval of Invoices to Be Paid.
B) Consider Approval of a Resolution Approving Registered Land Survey for Regal Crest.
6 ITEMS REMOVED FROM CONSENT AGENDA:
7 PRESENTATIONS:
A) Extreme Bass I Cystic Fibrosis Bass Tournament Benefit at Lakefront Park (June 16,
2002)
B) Community Development Efforts (Don Rye)
8 PUBLIC HEARINGS:
A) Consider Approval of a Resolution Approving Vacation of Utility Easement located
adjacent to Lots 5, 6, 7 and 8, Block 1, Deerfield 2nd Addition to be addedJo Deerfield
6th Addition.
B) Local Board of Appeal and Equalization Meeting.
9 OLD BUSINESS:
A) Consider Approval of Plans and Specifications for Construction of F.I.G. Well.
B) Consider Approval of Implementation Plan for 2002 Goal #7 Relating to Maximizing the
Value of City Tax Dollars.
C) Consider Approval of Implementation Plan for 2002 Goal #8 Relating to Making
Infrastructure Investments that Address The Long Term Needs of Our Growing
Community.
1~ Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITj;' EMPLOYER
10 NEW BUSINESS:
A) Consider Approval of a Resolution Approving the Design and Acquisition of Park Signs
and Amending the 2002-2006 Capital Improvement Program.
B) Consider Approval of Resolutions Relating to Commerce I Boudin Intersection: (1)
Approving Memorandum of Understanding with City of Savage; and (2) Executing
Contract with WSB & Associates to Complete Design Work for the Intersection.
C) Consider Approval of a Resolution Authorizing Execution of a Purchase Agreement
with Ronald and Sandra Haberkorn for the Sale of a 4.17 acre Parcel in Waterfront
Passage Business Park.
D) Consider Approval of a Report Requesting the Addition of a Building Inspector to
Address Development-Related Work Load.
11 OTHER BUSINESS/COUNCILMEMBER REPORTS:
A) Executive Session to Consider Pending Litigation.
12 ADJOURNMENT
050602
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 6, 2002
AGENDA #: 2
PREPARED BY: Frank Boyles, City Manager
AGENDA ITEM: OATH OF OFFICE FOR CHAD LE MAIR
DISCUSSION: At its April 15, 2002 City Council meeting, following a public
interview of six candidates for the vacant City Council seat, the
Council appointed Chad LeMair to fill a term expiring December 31 ,
2003.
Chad will take the following oath of office at the beginning of the
regular Council meeting.
OATH OF OFFICE
I, Chad LeMair. do solemnly swearlthat I wi 1,1 support
the Constitution of the United States! and the
Constitution of the State of Minnesotal an~ that I will
faithfully exec~t ~nd dischargr'the dU. ties of the office
of Cit Council -In the City of Prior Lake, Scott County,
Minnesota ac ording to law and the best of my ability
and understanding.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
REGULAR COUNCIL MEETING MINUTES
April 15, 2002
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Gundlach, Petersen
and Zieska, City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Community Development
Director Rye, Planning Coordinator Kansier, Assistant City Manager Walsh and Recording Secretary Meyer. There is one
City Council seat currently vacant.
HauQen: Asked for a moment of silence on behalf of Melvin Borchardt, who recently passed away and was a past Mayor for
the City of Prior Lake who served over four terms, and was also a volunteer firefighter and Fire Chief..
APPROVAL OF AGENDA:
MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE THE AGENDA AS PROPOSED.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
APPROVAL OF MEETING MINUTES OF APRIL 1, 2002 REGULAR MEETING MINUTES.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE APRIL 1, 2002 MEETING MINUTES AS SUBMITTED.
VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Council member Gundlach abstained.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid.
(B) Consider Approval of Treasurer's Report.
(C) Consider Approval of Monthly & 1st Quarter Building Permit Reports.
(D) Consider Approval of Animal Warden Monthly Report.
(E) Consider Approval of Monthly Fire Call Report.
(F) Consider Approval of 2002 1st Quarter Investment Report.
(G) Consider Approval of 2002 1st Quarter Budget Report.
(H) Consider Approval of a Resolution 02.54 Approving Establishing and Designating Sunset Trail and 170th Street as
Municipal State Aid Streets.
(I) Consider Approval of a Resolution 02.55 Ordering the 2002 Improvement Project and Preparation of Plans and
Specifications.
(J) Consider Approval of a Resolution 02.56 Authorizing Full and Final Payment to Keys Well Drilling Company for
Construction of Well No.6 (City Project #02-00).
(K) Consider Approval of a Resolution 02.57 Approving the Common Interest Community Number 1079 (Deerfield
Condominium) Eighth Supplemental CIC Plat.
Bovles: Reviewed the consent agenda items.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE CONSENT AGENDA AS SUBMITTED.
VOTE: Ayes by Haugen, Gundlach, Petersen, and Zieska, the motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA:
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
City Council Meeting Minutes
DRAFT
April 15, 2002
PRESENTATIONS:
Presentation to Councilmember Jim Ericson (Mayor Haugen)
Mr. Ericson was not available to receive the presentation.
Presentation Recognizing the Accomplishments of Prior Lake High School Teams. (Mayor Haugen)
HauQen: Recognized several State Tournament athletic participants including Speech participants Carl Creighton, Erin
Kennedy, Chelsey Korus, and Jessie Wartman, Nordic Skiing participants Jennifer Hoffman, Nathan Johnson and David
Hoffman, State Wrestling participant Josh Lindquist, and each member of the Prior Lake Girl's Basketball team. Thanked
each of them for an outstanding job representing the Prior Lake community, and indicated that each of them would receive
Certificates of Recognition from the City.
Proclamation Declaring May 2, 2002 as National Day of Prayer in Prior Lake. (Mayor Haugen)
Bovles: Reviewed the item in connection with the staff report.
HauQen: Read the proclamation declaring May 2, 2002 as National Day of Prayer in Prior Lake.
PUBLIC HEARINGS:
Consider Approval of an On-Sale Intoxicating and Sunday Liquor License for Fang's Chinese Cuisine.
Bovles: Reviewed the agenda item in connection with the staff report.
Mayor Haugen declared the public hearing open.
No members of the public were present to address the Council.
MOTION BY PETERSEN, SECOND BY ZIESKA TO CLOSE THE PUBLIC HEARING.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
MOTION BY ZIESKA, SECOND BY GUNDLACH TO APPROVE THE ON-SALE INTOXICATING AND SUNDAY LIQUOR
LICENSE FOR FONG'S CHINESE CUISINE.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
OLD BUSINESS:
Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for
CSAH 42 Trunk Watermain Improvements.
Osmundson: Reviewed the agenda item in connection with the staff report.
Zieska: Asked if the funds were available in the CIP.
Osmundson: Confirmed.
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City Council Meeting Minutes
DRAFT
April 15, 2002
Gundlach: Asked if additional costs will be incurred by not including the work with the County Road 42 improvements, and
if the sewer was already at the location.
Osmundson: Advised that the costs would be approximately the same, and that the project would have been completed
regardless. Also noted that the sewer is already in place.
MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 02.58 APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR CSAH 42 TRUNK WATERMAIN
IMPROVEMENTS.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Consider Approval of a Resolution Accepting Easements from the Department of Natural resources for Storm
Water Drainage Purposes Relative to the Shepherd of the Lake Church.
Bovles: Reviewed the agenda item in connection with the staff report.
Petersen: Asked if the railroad right-of-way has been vacated.
Osmundson: Confirmed.
Zieska: Asked if the wetland will remain in place, but that ownership will transfer.
Osmundson: Explained that Shepherd of the Lake church provided the completed DNR application, legal description, $500
fee and appraisal. This will satisfy the City's easement requirement for site plan approval.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-59 ACCEPTING EASEMENT FROM
THE DEPARTMENT OF NATURAL RESOURCES FOR STORM WATER DRAINAGE PURPOSES RELATIVE TO THE
SHEPHERD OF THE LAKE CHURCH.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Consider Approval of a Resolution Approving the Senior Care Overlay District for a 107-Unit Assisted Living
Facility to be Known as Keystone Community.
Kansier: Reviewed the agenda item in connection with the staff report, explaining the project and reviewing the staff and
Planning Commission findings.
Gundlach: Asked the concerns of the adjacent property owners during the public hearing process.
Kansier: Explained that one adjacent property owner had concerns regarding the proximity of the building to her back yard
and requested additional screening. The landscaping plan had been amended by the developer to accommodate those
concerns.
Pace: Asked if this application was also subject to a Private Use of Public Property Agreement.
Kansier: Advised that is not required until the preliminary plat.
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City Council Meeting Minutes
DRAFT
April 15, 2002
Rve: Asked how seniors in the community can get information as to availability of units.
Kristi Olson: Advised that she can be reached at 952-836-2791, 952-250-9025 or 952-949-2565.
Zieska: Commented that another positive of this item is that another segment of the ring road will be completed.
MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 02.60 APPROVING THE SENIOR
CARE OVERLAY DISTRICT FOR A 107-UNIT ASSISTED LIVING FACILITY TO BE KNOWN AS KEYSTONE
COMMUNITY.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Consider Approval of Implementation Plan for 2002 Goal #5 Relating to Management and Enhancement of the
Quality of Our Lakes, Parks and Natural Areas for the Enjoyment of Current and Future Residents.
Bovles: Reviewed the agenda item in connection with the staff report, including regulations for safeguarding all lakes,
addressing future needs for parks, and pollution control.
Petersen: Suggested including both the Lake Advisory Committee and Parks Advisory Committee as resources in
implementing these types of programs.
Zieska: Added that the Lake Advisory Committee also completed a study on natural erosion control measures for each
property on the lake.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE IMPLEMENTATION PLAN FOR 2002 GOAL #5
RELATING TO MANAGEMENT AND ENHANCEMENT OF THE QUALITY OF OUR LAKES, PARKS AND NATURAL
AREAS FOR THE ENJOYMENT OF CURRENT AND FUTURE RESIDENTS AS AMENDED.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Hauaen: Discussed the importance of lakes and parks in the community. Asked Councilmember Zieska for an update on
the process of the construction of the skate park.
Zieska: Advised that during the informational meeting, over 60 persons were present to discuss how the park should be
administered and structured. The information was invaluable and also thanked the staff.
Hauaen: Advised that the Shakopee Mdewakanton Community has also donated an additional $25,000 for construction of
the skate park and therefore the sight location has changed so that a permanent park can be constructed near the upper
parking lot at Lakefront Park. Thanked each organization for its contribution to make the park a reality.
Consider Approval of Implementation Plan for 2002 Goal #6 Relating to Creating a Cooperative Environment
Which Supports Retention and Growth of Existing Business, Attracts and Stimulates New Business and
Encourages Quality Residential Development.
Bovles: Reviewed the agenda item in connection with the staff report, setting out programs that generate cooperative
environments with existing businesses, new businesses, and creating quality residential development.
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City Council Meeting Minutes
DRAFT
April 15, 2002
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE IMPLEMENTATION PLAN FOR 2002 GOAL #6
RELATING TO CREATING A COOPERATIVE ENVIRONMENT WHICH SUPPORTS RETENTION AND GROWTH OF
EXISTING BUSINESS, ATTRACTS AND STIMULATES NEW BUSINESS AND ENCOURAGES QUALITY RESIDENTIAL
DEVELOPMENT.
Zieska: Commented that this is a necessary step that staff has already begun.
HauQen: Suggested including item 2B in both numbers 1 and 3 as well.
VOTE ON MOTION AS AMENDED: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
NEW BUSINESS
Consider Approval of a Resolution Approving the Re-Division of the Prior Lake Precinct No. 5 and Designating
Precinct Polling Locations.
Bovles: Reviewed the agenda item and the project in connection with the staff report.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-61 APPROVING THE RE-DIVISION OF
THE PRIOR LAKE PRECINCT NO.5 AND DESIGNATING PRECINCT POLLING LOCATIONS.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Consider Approval of Appointment to Fill City Council Vacancy.
Bovles: Provided the background and the process for filling the City Council vacancy, noting that six persons submitted
applications and participated in the interviews earlier this evening. Encouraged the Councilmembers to wait until the May
meeting if they have any questions regarding the candidates or interview process.
HauQen: Discussed the current make-up and importance of the City Council.
Zieska: Commented that all six candidates where highly qualified, and that his perspective was two-fold because he was
appointed to fill a vacancy, and then had subsequently been elected to office. Further discussed the time commitments and
dedication required by Councilmembers and the attributes which are necessary in adequately and fairly making decisions
and promoting the City as a whole. Recommended Chad LeMair for the vacancy because of his energy and the
perspective which he could add to the Council.
Gundlach: Agreed with many of the comments of Councilmember Zieska, and noted his concerns with some of the
candidates with respect to how many time commitments they currently have. Also concerned about a potential conflict of
interest in Chad's case.
Petersen: Believed many of the candidates were very qualified. Did like Chad's enthusiasm and believed it contagious,
even though there is some concern about time commitments.
HauQen: Also commented that all of the candidates presented very well and each showed their own individual strengths.
Supported both Chad LeMair as a candidate because of his enthusiasm, that he is a current Prior Lake business owner,
that he brings a dimension to the Council from a younger perspective. Also could support Patti Sotis as the appointed
candidate, given her experience and participation on past committees.
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City Council Meeting Minutes
DRAFT
April 15, 2002
Zieska: Commented that he understood the concerns of Councilmember Gundlach, but believed that the issue of conflicts
could be addressed just as it is with all Councilmembers.
Hauqen: Indicated that under Minnesota Statute, in the event of a tie vote, he as the Mayor has the authority to make the
appointment. He stated he would not utilize this power since he believes it would undermine the important strides the
Council has made toward collaboration and partnership.
Gundlach: Added that in the spirit of unity, he would support the appointment of Chad LeMair.
MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02.62 APPROVING THE APPOINTMENT
OF CHAD LEMAIR TO THE CITY COUNCIL FOR A TERM EXPIRING DECEMBER 31,2003.
VOTE: Ayes by Haugen, Gundlach, Petersen and Zieska, the motion carried.
Hauqen: Congratulated Mr. LeMair on his appointment and believed that each of the candidates should be commended,
and encouraged those not selected to continue to stay involved.
OTHER BUSINESS: NONE
Frank Boyles, City Manager
A motion to adjourn was made and seconded. The meeting adjourned at 9pm.
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