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Home My WebLink About10A - Park Signs MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: CITY COUNCIL AGENDA REPORT May 6, 2002 10A AI Friedges, Parks Supervisor Bud Osmundson, Public Works Director AGENDA ITEM: CONSIDER APPROVAL OF RESOLUTIONS (1.1 AUTHORIZING AMENDMENT OF THE 2002-2006 CAPITAL .IMPRQ)(J;NIJ;NtJ:~RiiGB.AM:(.2)"Alfn:lQRlzlN.G'.> ~t1~~:::mtilf:..Y:'-N'EI6HBeRHo()D"PARKSIGNS; AND...(3) ~uT~qBl~lli.9__c..Q,~~8J;I!;;,,_YY9_~~..F9B ..I~~J~~k~!1.2~ ,,2F ,!~E PARtS SIGNS. DISCUSSION: "'>C,," History: The purpose of this agenda item is to authorize the staff to install thirty "--- . .'_' ".'. ->IJ!""""', .,,,.._.~,,...,c;-,.,...,,~.>...."~~"._ ""'-"..'J..,~,>,..~..p,,,.~,<j.."'-"'-"_""."',,,-'i'",i,,":,.1,'''.:....".".."..,''.",..,~. '.... ",,"',-',' . neighborhood parKslgns~6vera'fwo-yearperi<?d, rath~Uhan OV~L the fiv~.,yeSlr 'peffoa"coritemplated-.,byth,e ?OO~~?O.Q~,~g,Slpital. 1111provement. Program. As the ~rwrrrfecall~ 'the 'c6ricept" of replacing neighborh'ood 'park'slgn-s"arose last year. QQ,\dn<::ill11~mbersrecognized that the existing neighborhood park signs are deteriorating arid-'are"'fn need of replacement with something more neutral and maintl3lJance free. Current Circumstances: The staff has worked to identify signs that would meet the Council's criteria and also be consistent with the entry monuments we have installed and community park signs which will be installed in the near future. C:>,., Ma~~h,JJJgggIJh!3._~tSlff,.andJ?ar.k" Advisory.,ComrniUe~, d isq.lssed possi ble s'ig6"~'" ,.- . "oeSigns, colors and materials,.Th~signselectedby the Park Advisory Committee is made of a tan concrete which is 42 inches high and 5 feet wide, supported with ?-inch diameter.columns (seeattachedgrqphic). The prop9sedsign meets the City Council's criteria in that they are: · permanent .......requireno m~intenance · natural in color · identify the Gtty'and park concurrently 1. SIGNS: The staff solicited quotes for acquiring 30 signs (one for each neighborhood park). To obtain the best value for the dollar, we asked for quotes for various quantities. Written quotes per sign were as follows: ,-........-...................... ..... ................... ........... ..................................................- ......................................................... .. ..mm.. mmmmm~!~!:'~9~!" $1806.00 -7~....'..8 36 .... ...........,.t.......f............................ .... . ..... .................................H \....>.~-- The freight and sales tax is included in each quote. .jia.r-j(....&....P'j"aza ...P.ro.(j'l..ct!;-..... ! $2009.00 .............................................................. $1816.00 $1794.00 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 1:\COUNCIL\AGNRPTS\2002\PARK SIGNS.D~QUAL OPPORTUNITY EMPLOYER 2. CONCRETE WORK: Neither sign company installs the signs themselves. Therefore, written quotes were solicited from two concrete vendors as follows: ....""-,,,,,,, Item Franek Masonry TCfausenConsiructfon p~i,II~__!~~!?II~:~},?"f<?g!i~9.~.."..,..,. $500 . .".. $550 . .......[ ==1Q=~~:~%~J:~~~i~) i .1;~~. ... ...... ~,. . Conclusion: The low quotes are submitted by Flanagan for the si9fls and Franek for the concrete. ISSUES: Ib.~.J2!!y.f'.ttorney is concerned. that bids not be divided up to reduce th~am91111! of the contracCt() le$s t~9n$50.000 for the pur.pose ofavoidingbiqqing and clrcumve-nHn~f the-p'urchasing laws. Since the sign companies do not install the "si~rrs.therilselves', the project is being divided because the work ~annot be accomplished in any other practical way. To save the taxpayer..the maximum amountofrnoney by getting the ISlrgest 1lfscounr. we propose to order and accept all 30 signs at one time. !nstallat!.on is likely to occur 'over the next 24 months. Signs not installed wOljlg b~ temporarily stored at our facilities. FISCAL IMPACT: The total cost of the signs is $47,490. The total cost of the concrete work is '-$22.200...,The complete project is therefore $69,690. This exceeds the original $50,000 allocation by just under $20,000~-We'be'iieve 'this to be the most cost- effective way of completing this project. Funds would be drawn from the Capital Park Fund. ALTERNATIVES: To complete this work, the Council would need to adopt three resolutions: 1. A resolution amending the Capital Improvement Program to fund this proposal in the amount of $69,690 from the Capital Park Fund. 2. A resolution authorizing Flanagan to provide the 30 signs in the amount of $47,490. 3. Ar:esorutIon authorizing Franek Masonry to complete the concrete work for 30 signs at a total cost of $22,200. If the Council desires to keep the Capital Improvement Program as is, no action would be necessary. RECOMMENDED MOTION: I believe that the sign work can be accomplished as outlined above. I also believe the taxpayer will be best served by the proposal. Adoption of the attached resolutions is therefor recommended. 1:\COUNCIL\AGNRPTS\2002\PARK SIGNS.DOC RESOLUTION ~b0 RESOLUTION AMENDING THE 2002-2006 CAPITAL IMPROVEMENT ( PROGRAM RELATING TO NEIGHBORHOOD PARK SIGNS. Motion By: Second By: WHEREAS, the 2002-2006 Capital Improvement Program contemplates the acquisition and installation of 30 neighborhood park signs over 5 years at $10,000 for a total cost of $50,000; and WHEREAS, after soliciting written quotes for the fabrication of the signs and concrete work required for installation, it has become apparent that such action can be most effectively accomplished over a two-year rather than a five-year period; and WHEREAS, after soliciting quotations, the estimated total cost of such work is not $50,000 as allocated, but rather $69,690. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The 2002-2006 Capital Improvement Program is hereby amended by the deletion of $10,000 allocations for each of the five years of the program for neighborhood park signs and one allocation for such signage be added in the amount of $69,690 in the year 2002 to be drawn from the Capital Park Fund. PASSED AND ADOPTED THIS 6th DAY OF MAY, 2002. YES NO Haugen Haugen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION OL --loi- A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTY NEIGHBORHOOD PARK SIGNS Motion By: Second By: WHEREAS, the City desires to acquire signs for its thirty neighborhood parks; and WHEREAS, pursuant to State statute, City Code and City purchasing policy, written quotes were solicited for such work; and WHEREAS, the written quotes received were as set forth below: Vendor ...~m"''''''''''_''''''''''''''''''' n Quote 20 Sign Quote 30 Quote .. . ............................-....... ........................................-. Flanagan $1806.00 634.00 583.00 Park & Plaza Products $2009.00 816.00 794.00 WHEREAS, Flanagan is declared to be the lowest quotation in the amount of $1583 per sign and $47,490 for thirty signs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The written quote of Flanagan in the amount of $47,490 is hereby accepted and the staff is authorized to expend this amount from the Capital Park Fund. PASSED AND ADOPTED THIS 6th DAY OF MAY, 2002. Haugen Haugen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska YES NO City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 0'2- ~Cot A RESOLUTION AUTHORIZING AWARDING THE QUOTATION FOR CONCRETE WORK FOR THE INSTALLATION OF THIRTY NEIGHBORHOOD PARK SIGNS Motion By: Second By: WHEREAS, the City Council has authorized the purchase of signs to be installed in thirty neighborhood parks; and WHEREAS, pursuant to State statute, City Code and City purchasing policy, written quotes were solicited for the masonry work necessary for installation of the park signs; and WHEREAS, the written quotes received were as set forth below: Item Drill & InstaIl4'x16" footings Pour 4'x1 0' concrete pad mmm.mmm.g~~! Per Sign : Franek Masonry $500 $240 $740 I Clausen Construction i $550 .................. .......................... $240 $790 WHEREAS, Franek Masonry is declared to be the lowest quotation in the amount of $740 per sign and $22,200 for installation of the 30 signs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The written quote of Franek Masonry in the amount of $22,200 is hereby accepted and the staff is hereby authorized to expend this amount from the Capital Park Fund. PASSED AND ADOPTED THIS 6th DAY OF MAY, 2002. YES NO Haugen Haugen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER