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Home My WebLink About9B - Watermain Imp CSAH 42 AGENDA #: PREPARED BY: SUBJECT: DISCUSSION: CITY COUNCIL AGENDA REPORT MAY 20, 2002 9B SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF TWO RESOLUTIONS 1) ACCEPTING BIDS AND AWARDING THE CONTRACT FOR CSAH 42 TRUNK WATERMAIN IMPROVEMENTS (CITY PROJECT #02-01) AND 2) AUTHORIZING BONESTROO ROSENE ANDERLlK AND ASSOCIATES, INC. TO PROVIDE CONSTRUCTION INSPECTION AND SURVEYING FOR PROJECT #02-01. HISTORY City Project #02-01 includes the proposed trunk watermain extension along CSAH 42 from Pike Lake Trail to McKenna Road. On April 15, 2002 the Council adopted Resolution # 02-58 approving plans and specifications and authorizing the Advertisement for Bids for the project. The purpose of this agenda item is to accept the bids and award a contract to the lowest responsible bidder. In addition, staff is requesting that the council authorize the Mayor and City Manager to enter into a contract with Bonestroo Rosene Anderlik & Associates, Inc. (BRAA) to complete construction surveying and inspection for the project. CURRENT CIRCUMSTANCES (1) Construction Bids were received and opened on May 10, 2002. Eight bidders submitted bids and they were very competitive. The bids have been checked and tabulated. The low bid was submitted by Barbarossa & Sons, Inc. of Osseo, MN in the amount of $366,040.00. The bid was below the Engineer's Estimate of $420,000.00. The summary of the bids received is as follows: CONTRACTORS Barbarossa & Sons, Inc. Municipal Contracting Heselton Construction, LLC Burschville Construction, Inc. Motzko Construction Northdale Construction Co. Ryan Contracting, Co. Richard Knutson, Inc. BID AMOUNT $366,040.00 $370,286.20 $379,223.25 $392,192.50 $393,344.40 $397,890.35 $417,400.00 $464,118.85 Barbarossa & Sons, Inc. is a reputable contractor and was awarded the contract to complete the City's 2001 Improvement Project (Frog Town). 1620U~~afi.~~~~mttE~~Minnesota 553V2-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The staff recommends that the City Council award the contract to Barbarossa & Sons, Inc. as the lowest responsible bidder. (2) Survevin~ & Construction Inspection Due to staffing and work load issues, it will be necessary to hire a consulting firm to complete both the construction surveying and construction inspection for this project. Staff requested a proposal from BRAA as they have prepared the plans and specifications and are familiar with the project. Staff recommends hiring BRAA to perform construction surveying and inspection. They proposed to bill the City in an amount not to exceed $25,500, which is $17,500 for inspection and $8,000 for surveying. The amount of $25,500 equates to approximately 7% of the construction cost which is reasonable for a project of this size. FINANCIAL IMPACTS: The total project cost of $391,540.00 ($366,040.00 for construction and $25,500.00 for inspection and staking) will be funded by Trunk Reserve funds. ALTERNATIVES: The alternatives are as follows: 1. Adopt two resolutions (1) accepting bids and awarding the contract for Project 02-01 CSAH 42 Trunk Watermain Improvements to the lowest responsible bidder, Barbarossa & Sons, Inc. for the bid amount of $366,040.00 and authorizing the Mayor and City Manager to execute the City's standard contract for the construction project and (2) authorizing the Mayor and City Manager to execute the City's standard professional services contract for construction surveying and inspection with BRAA, Inc. in the amount not to exceed $25,500. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDATION: Approve Alternative No.1. ACTION REQUIRED: Motion and second to adopt the attached Resolutions. REVIEWED BY: G:\Agenda\Agenda02\A W ARD42water.DOC 2 RESOLUTION 02-XX ACCEPTING BIDS AND AWARDING CONTRACT SAH 42 TRUNK WATERMAIN IMPROVEMENTS, CITY PROJECT #02-01 Jt MOTION BY: SECOND BY: tL WHEREAS, the City advertised and received bids for the improvement project for CSAH 42 Trunk Watermain Improvements (City Project #02-01) which includes watermain, valves, hydrants, pipe jacking, turf restoration and appurtenant work; and WHEREAS, eight bids were received, opened, and tabulated according to law; and WHEREAS, the following bids were received complying with the advertisement: CONTRACTORS Barbarossa & Sons, Inc. Municipal Contractoring Heselton Construction, LLC Burschville Construction, Inc. Motzko Construction Northdale Construction Co. Ryan Contracting Co. Richard Knutson, Inc. BID $366,040.00 $370,286.20 $379,223.25 $392,192.50 $393,344.40 $397,890.35 $417,400.00 $464,118.85 WHEREAS, Barbarossa & Sons, Inc. of Osseo, Minnesota is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, THAT: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to enter into a contract with Barbarossa & Sons, Inc. of Osseo, Minnesota in the name of the City of Prior Lake for the CSAH 42 Trunk Watermain Improvement (Project 02-01) in the amount of $366,040.00. 3. The City Manager is hereby authorized and directed to return to all bidders the deposits made with their respective bids. 4. The source of funding for this project will come from the Trunk Reserve fund. Passed and adopted this 20th day of May 2002. YES NO Hauqen Hauqen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska {Seal} Frank Boyles City Manager 6~OOlW~b~Rb~oErior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 02-XX RESOLUTION AUTHORIZING BRAA, INC. TO PROVIDE CONSTRUCTION STAKING SERVICES FOR CSAH 42 TRUNK WATERMAIN IMPROVEMENT PROJECT (CITY PROJECT 02-01) tG SECOND BY: ~ .. MOTION BY: WHEREAS, the Council conducted a Public Hearing and approved Resolution 02-58, ordering the CSAH 42 Trunk Watermain Improvements, and WHEREAS, construction inspection and staking services are required on the project, and WHEREAS, the City cannot cost effectively provide these services at its current staffing level, and WHEREAS, BRAA prepared the plans and specifications and is familiar with the project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, THAT: 1. The recitals set forth above are incorporated herein. 2. BRAA, Inc. is hereby authorized to provide Construction Staking and Inspection Services for the 2001 improvement projects for a fee not to exceed the amount of $25,500. 3. Funding for these engineering services will be drawn from the Trunk Reserve Fund and the Mayor and City Manager are authorized to execute said agreement on behalf of the City. Passed and adopted this 20th day of May, 2002. YES NO Hauqen Hauqen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska Frank Boyles {Seal} City Manager City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER G :\Resolution\ResoI02\CON STK. DOC .0 -- 1\11 Bonestroo Rosene Anderlil< & Associates Bonestroo. Rosene. Anderlik and Associates. Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo. PE. . Marvin L. Sorvala. P.E. . Glenn R Cook. PE . Robert G. Schunlcht. PE. . Jerry A Bourdon. PE. Senior Consultants: Robert W. Rosene. PE. . Joseph C Anderlik. PE . Richard E Turner. P.E. . Susan M Eberlin. CPA Associate Principals: Keith A. Gordon, RE. . Robert R. Pfefferle, PE. . RIchard W. Foster, PE. . David O. loskota. P.E. . Mark A Hanson. PE. . MIChael TRautmann. PE. . Ted K. Field. PE. . Kenneth P Anderson. PE. . Mark R Rolfs. PE. . David A Bonestroo. M.8A . Sidney P Williamson. PE. L.S. . Agnes M. Ring. M.BA . Allan RICk Schmidt. PE . Thomas W. Peterson, PE. . James R. Maland, PE. . Miles 8. Jensen, P,E. . L. Phillip Gravel Ill, P.E.. Daniei J. Edgerton. RE. . Ismael Martinez, P.E. . Thomas A. Syfko, PE. . Sheldon J. Johnson. Dale A Grove, P.E. . Thomas A. Rousha~. PE. . Robert J. Devery. PE Offices: St. Paul. St. Cloud. Rochester and Wlllmar. MN . Milwaukee. WI . Chicago. IL Engineers & Architects May 13,2002 Web site: www.bonestroo.com Honorable Mayor and City Council City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, MN 55372-1787 Re: CSAH 42 & CSAH 21 Utility Improvements Project Bonestroo File No. 566-00-104 Recommendation of Contract Award Honorable Mayor and City Council: Bids were opened for the project stated above on Friday, May 10, 2002, at 10:00 AM., CD.S.T. Transmitted herewith are ten (10) copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of 8 bids. The following summarizes the results of the low 5 bids received: Low #2 #3 #4 #5 Contractor Barbarossa & Sons Inc. Municipal Contracting Services Heselton Construction LLC Burschville Construction Inc. Motzko Companies Inc. Bid Amount $366,040.00 $370,286.20 $379,223.25 $392,192.50 $393,344.40 The low bidder on the project was Barbarossa & Sons Inc. with a Base Bid of $366,040.00. This compares to the Engineer's Estimate of $420,000.00. These bids have been reviewed and found to be in order. All of the above Contractors have proven they are capable of performing the work associated with this type of project. If the City Council wishes to award the project to the low bidder, then Barbarossa & Sons Inc. should be awarded the project on the Base Bid Amount of $366,040.00. Should you have any questions, please feel free to contact me at (651) 604-4863. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC hL~D~ Jerry A. Bourdon, P.E. Enclosures JAB:cmi 2335 West Highway 36 · St. Paul, MN 55113. 651-636'4600 · Fax: 651-636-1311