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Home My WebLink About8B - Naming Policy Modification MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: (1) (2) CITY COUNCIL AGENDA REPORT June 3, 2002 , ^ ~ ~~ank Boyles, City Manag~ CONSIDER APPROVAL OF AMENDMENT TO POLICY RELATING TO THE RE-NAMING OF CITY STREETS AND THE NAMING AND RE-NAMING OF PARKS, FACILITIES AND STREETS WITHIN PARKS AND PUBLIC PLACES. History: In 2000, the City Council adopted a policy relating to naming and re- naming public facilities. The purpose of the policy was to create a process for naming such facilities. The policy has been used once to name Thomas Ryan Memorial Park and Fitzgerald Fields, Kop Parkway and Veteran's Field at Memorial Park. Current Circumstances: The City Council has indicated that it would be appropriate to review the policy and make any revisions which may be appropriate. The staff has reviewed the policy and suggests the following revisions: 1. The policy creates a subcommittee of two Councilmembers and two Park Advisory Committee members to administer the policy and make recommendations to the City Council. Because the subcommittee is likely to reach its recommendations by vote, it appears appropriate to have an odd rather than even number on the subcommittee. I suggest that the subcommittee be three persons -- 2 Councilmembers and 1 Park Advisory Committee member. 2. Revise the notification process to conform with state statute rather than include numerous additional actions. Conclusion: The two above refinements are suggested although the Council may have additional revisions. Motion to adopt the Policy as amended or with additional changes. Take no action, leaving the policy lias is". RECOMMENDED MOTION: As the Council deems appropriate. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 1:\COUNCIL\AGNRPTS\2002\REVISE NAMIN~ItWg~~QGUNITY EMPLOYER Adopted September 5, 2000 Revised June, 2002 POLICY FOR THE RENAMING OF CITY STREETS, AND THE NAMING AND RENAMING OF PARKS, FACILITIES, STREETS WITHIN PARKS, AND PUBLIC PLACES INTRODUCTION The City desires that the selection of a proper name for City streets, parks, facilities, streets within a park or public place be done through a thoughtful process by which all submissions will receive careful consideration. For this reason, the procedures and guidelines contained herein have been adopted. RESPONSIBILITY The renaming of City streets, naming or renaming of a park, facility, street within a park, or public place is the responsibility of the City Council. The City Council will normally act on a recommendation that has been considered by a subcommittee consisting of two City Council members appointed by the Council, and~\.'" _\J.Jl~mPark Advisory Committee member'="-selected by the Committee. RENAMING OF STREETS WITHIN THE CITY The renaming pertains to streets within the City of Prior Lake. It does not pertain to the extension of existing streets or those proposed to be connected later. Streets in the latter category shall take on the name of the current street. EXISTING PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Any park, facility, street within a park, or public place named prior to the approval of this policy shall retain the name previously given, unless renamed in accordance with this policy. The renaming of any such facility is expected to remain in effect for a minimum of five years. PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES Prior to the completion of a park development or comprehensive redevelopment, a working name may be used to label a park, street within a park, or public space for identification and reference purposes. Parks, facilities, streets within parks, and public places shall be . . . .. ,. named in accordance with this policy. Normally, once a park, facility, street within a park, or public place is renamed in accordance with this policy, it will retain that name. PROCEDURE . The following procedure will be followed for the renaming of City streets, naming parks, streets within parks and public places: (1) The City staff, City Council, Advisory Body or City resident may request the naming of a street, park, facility, street(s) within a park, or public place. (2) Residents, neighborhood groups and developers are asked to submit proposals for naming using the notification process and submission guidelines contained herein. (3) City staff collects a list of potential names by soliciting input from neighborhood groups, residents and developers of newly constructed projects. This list will be formulated based on the criteria contained herein. (4) The subcommittee established in accordance with this policy will review the list of potential names. The subcommittee will discuss each name and its relative merits. Potential names 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Adopted September 5, 2000 Revised June, 2002 may be added or eliminated from the list at this time. A decision may be made at this or any subsequent meeting called by the subcommittee. (5) The recommended name together with the rationale therefore, will be provided in a report for placement on the next City Council meeting agenda. If the City Council does not approve the recommended name, it shall refer the question back to the subcommittee with direction. NAMING CRITERIA Listed below are the criteria which will be used to generate a list of potential names for parks, facilities, streets within parks, and public places: (1) Consideration may be given to naming of a City street, park, facility, street within a park or public place after the major subdivision in which the street, park or public place is contained or which it is to serve. (2) Name selection may acknowledge local historical events, persons or significant benefactors. (3) If a park, facility, street within a park or public place is to be named after an individual, living or deceased, the person shall have obtained local or national prominence via significant contribution in any field or endeavor. (4) Consideration of a name may acknowledge major financial contributions which made acquisition or property and/or development possible. RENAMING CRITERIA The renaming of a City street, park, facility, street within a park and a public place will be considered if one of the following criteria is met: (1) The name of the park is the working name for the park assigned prior to or during development. (2) The neighborhood changes and the primary users have submitted a petition for a name change that contains at least 51 % of the households within a % mile radius. (3) An individual or organization contributed a significant portion of the costs of renovation of a park facility or area. (4) Renaming can occur for an individual living or dead who has significantly served the community. In order to be considered for such an honor, the person should have completed at least ten years of service. There should be a waiting period of at least six months from termination of service, or six months from the death of the individual. SUBMISSION GUIDELINES Submission of names for City streets, parks, facilities and public places will be made on forms provided for that purpose. The completed forms should be returned to staff within the timeline set forth in the notification. NOTIFICATION PROCESS Before the subcommittee meets for the first time, notification should be given in the following manner: : !~~ti:::c~.:::::i':':l 0:1 tlr C::,,' ::;' D~::;I' :....c::::<:,\:.:. ::::'.: ._....:=,..;:;.J;:J~;:..c.;:..2.:::-~; Notification in the City's official newspaper::' {'~';t \,.' j.....!;J I! i . ;~: ~:". '':'; ;: ':.~' ! j :: j t:~ : i ':: :": :::" '/ :~ -~; : ';"~ ". :: '~t ::: .:~ : ':":,~: :"' ': ;."\ ,"', v .'0 ;\ ; ~O'., :~: ~~.::-~~~;;; '.' j ~~; i ~..'''~' ~ ::-.:- :~::;~ ~:;' i'~':"'::- '~,= ;:::: ':_~; ~.~ ....-'. ;"~'. ~_': .: i;", ~ . . . . , :_,' ': ;'/: ~.:: :; :~: :: ~~'.~ ~",..,.::: :J ~:~ ~;! 'h~ ~ , ,\..... FINAL DETERMINATION The City Council reserves all rights in the naming or renaming of all City streets, parks, facilities, streets within parks, and public places. Adopted September 5, 2000 Revised June, 2002 APPLICATION FOR NAMING OR RE-NAMING A PARK, FACILITY, STREET WITHIN A PARK, OR PUBLIC PLACE Applicant Name: Address: City/State/Zip Code: Phone: (Please check one) D RE-NAMING EXISTING Current Name: Proposed Name: 1. 2. D NAMING NEW Location: Proposed Name: 1. 2. Please describe rationale for proposed name or re-naming of this park, facility, street within a park, or public place: (attach additional forms, if needed) Please return completed application to: City of Prior Lake Attn: Assistant City Manager 16200 Eagle Creek Avenue NE Prior Lake, MN 55372