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Home My WebLink About8C - Estate Ave Lift Station MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: JUNE 3, 2002 8C SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR STREET RECONSTRUCTION FOR 2002 IMPROVEMENT PROJECT (CITY PROJECT #02-11) INCLUDING ESTATE AVENUE LIFT STATION RENOVATION (CITY PROJECT #02-02) DISCUSSION: Historv Proposed street reconstruction improvements to Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue (Proj ect #01-11) are included in the approved 2002 Capital Improvement Program. Resolution 02-55 ordering preparation of plans and specifications for the projects was approved by the City Council on April 15, 2002. A Public Informational Meeting was held on February 5, 2002 to provide affected property owners an opportunity to discuss the project. The meeting was well attended. City staff was in attendance to answer questions from the public. A second meeting was conducted with individuals who expressed concern about the proposed storm drain reconstruction. Current Circumstances This project includes storm sewer, sanitary sewer, water main, concrete curb and gutter, aggregate base, bituminous surfacing, lift station renovation and appurtenant work. The engineer's construction cost estimate is $1,312,800. Indirect costs are estimated at 28%, and include engineering (17%), administration (5%), and financing (6%) for a total estimated project cost of $1,542,200. The construction of this project is proposed to be funded through assessments, tax levy, and Trunk Reserve funds. 162QQp~le Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Staff has scheduled an informational meeting for June 4, 2002. Plans will be available for review and staff will be present to answer any questions. Staff requests that the Council allow minor revisions to the plans after the informational meeting based on input from the residents. Issues Storm sewer easement on Estate Avenue - The remammg unresolved issue is the storm sewer easement on Estate A venue. An appraisal has been completed and negotiations are underway at this time for acquisition of the easement. The specifications are written such that the Contractor will not be able to commence work on Estate A venue and Lori Road until the easement acquisition is completed. The specifications address the possibility of carry-over to 2003 and the Contractors will be expected to bid accordingly. This portion of the project is itemized as a separate bid schedule. The following table is a breakdown of the estimated project costs: PROJECT #02-11 and #02-02 Feasibility Current Estimate Estimate Street/Storm Sewer* $916,413 $1,050,110 Trunk Storm Sewer** $41,000 Sanitary Sewer $119,675 $152,146 Watermain $152,422 $148,800 Lift Station Renovation $120,000 $150,144 TOTAL PROJECT $1,308,510 $1,542,200 * Include 28% indirect costs include engmeenng (17%), administration (5%), and financing (6%). ** Includes easement acquisition. The estimated assessment rate for this project based on the Feasibility Report was $4,262.00 per unit. Using the current engineer's estimate and the recommendations outlined above, the estimated assessment rate is $4,884.00 per unit. Conclusion The staff will provide a brief summary of the plans and specifications. The staff believes it is appropriate for the City Council to approve project plans and specifications and authorize solicitation of bids for the 2002 Improvement Project #02-11, Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue. The actual bid APPPLAN FINANCIAL IMPACT: amounts will verify the estimated assessments. If the Council has concerns at that stage, they could direct appraisals to determine the degree of benefit. The total cost of this year's projects are estimated to be $1,542,200 and will be recovered through special assessments, Collector Street and Trunk Reserve funds in addition to tax levy for bond repayment. The table below outlines the project costs based on the engineer's current estimate. St~ ~\Jiet hJ Project Assessments Tax Levy r Trunk Water Total Reserve Quality Proj ects $420,044 $630,066 $451,090 $41,000 $1,542,200 #02-11& #02-02 AL TERNA TIVES: RECOMMENDED MOTION: APPPLAN The alternatives are as follows: 1. Adopt a resolution approving plans and specifications for Project #02-11, 2002 Improvement Project, including Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue and Project #02-02 Estate Avenue Lift Station Renovations and authorizing advertisement for bids. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. Motion and second adopting a resolution approving plans and specifications for Project #02-11, 2001 Improvement Project, including Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue and Project #02-02 Estate Avenue Lift Station Renovations and aut rizing advertisement for bids. . , ~ RESOLUTION 02~ A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 2002 IMPROVEMENT PROJECT #02-11 AND LIFT STATION RENOVATION PROJECT #02-02 FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: ~\> SECOND BY: ~6 WHEREAS, pursuant to Resolution 02-55, adopted on April 15, 2002, the City Engineer has prepared plans and specifications for the street and utility improvement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 10:00 a.m. on Wednesday, July 3, 2002, at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 3. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 3rd day of June, 2002. YES NO Hauqen Hauqen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska , Zieska {Seal} City Manager 162~fufrofj~e2&.~RRPt\ms~E)()(1jnnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ""{-'-- ADVERTISEMENT FOR BIDS 2002 Improvement Project #02-11 Reconstruction of Green Oaks Trail SE, Lori Road, Estate Avenue, And Pixie Point Circle NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.B., Prior Lake, MN 55372 until 10:00 a.m. local time, on the 3rd day of July, 2002, and will be publicly opened at said time and place by two or more designated officers or agents ofthe City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: APPROXIMATE MAJOR QUANTITIES PROJECT #02-11 Common Excavation Concrete Curb and Gutter Class 5 Aggregate Base Bituminous Paving Remove Bituminous Pavement Storm Sewer Sodding Watermain Sanitary Sewer Sanitary Forcemain 5,000 9,950 13,165 4,890 21 ,000 1,980 11,800 1,900 1,800 2,050 CY LF TON TON SY LF SY LF LF LF Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the bid forms provided in accordance with contract documents, plans, and specifications as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, plans, and specifications may be obtained from Prior Lake Engineering Department by calling (952) 447-9830. Copies may be obtained upon deposit of Seventy five dollars ($75.00) non-refundable deposit per set. No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. G:\PROJECTS\2002\llpixie\BIDADV.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids DATED: June 3, 2002 Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on June 8, 2002 and June 22,2002. To be published in the Construction Bulletin on June 7, 2002 and June 21,2002. G:\PROJECTS\2002\11 pixie\BIDADV.DOC