HomeMy WebLinkAbout5B Donations and Grants to the CityPRID\
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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
October 17, 2011
AGENDA #:
56
PREPARED BY:
JANE L. GILB, ACCOUNTING SUPERVISOR
PRESENTER:
JANE L. GILB
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE 3 rd QUARTER OF 2011
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during July, August, and September of 2011.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 3rd quarter of 2011 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 3 quarter of 2011, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received. Staff intends to seek Council acceptance of donations and grants
each quarter during the year.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
In 2008, the City appointed a staff person to actively seek grant funding in
all areas. Between 2008 and 2010, the City received nearly $2.9 million
dollars in grant funding. The City spent approximately $794,000 to
complete projects totaling approximately $3.7 million.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 3` quarter of 2011 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 11 -xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 3rd QUARTER OF 2011
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City has received the following donations of money, goods or property during July,
August, and September of 2011:
Donor
Value
Designated Use
Shakopee Mdewakanton Sioux
Community
$95,000.00
Police — 3rd Quarter 2011
Karen Lucy
$1,050.00
Memorial Bench and Plaque
PLAY
$14,625.00
Ran Park Lighting #4 of 4
Interbank — Refer a Friend.
Build your communit
$100.00
Police Department
Prior Lake Optimist Club
$300.00
Domestic Awareness Walk
VFW Post 6208
$250.00
Fire Prevention Education Materials
VFW Post 6208
$998.21
3 video monitors, remote control
system, and installation in Fire Safety
Smoke House
VFW Post 6208
$1,108.24
Misters cooling fans for firefighter's
Rehab Station during fire scenes
Dawn Skarbalus Daisy Scouts
$40.00
Girl Scout Cookies for Club Prior
William & Yvonne Wotczak
1 $500.00
1 Bingo prizes for Club Prior
Lynette Kepp
1 $35.00
1 Puzzles for Club Prior
Granting
Agency
Project
Description of
Project
Grant
Period
Award
Amount
Dept
p
City of
NightCAP
Guard the
10/1/10 to
$2,551.37
Police Dept
Shakopee
safety of the
9/30/11
citizens by
improving
traffic safety.
Overtime DWI
and seatbelt
enforcement
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The grants and donations are hereby officially acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 17TH DAY OF OCTOBER 2011.
YES NO
M ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Soukup
Souku
Frank Boyles, City Manager