HomeMy WebLinkAbout9E - Joint Assesment
DISCUSSION:
STAFF AGENDA REPORT
JUNE 3, 2002
9E
RALPH TESCHNER, FINANCE DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
THE AGREEMENT FOR JOINT ASSESSMENT BETWEEN THE
CITY OF PRIOR LAKE AND COUNTY OF SCOTT
The purpose of this agenda item is for the City Council to consider
renewing the existing agreement with Scott County to provide
property assessment services to the City of Prior Lake for the
assessment years 2003 and 2004.
History:
The previous Assessor's Agreement was entered into by the Council
on June 19, 2000 for property assessment services covering the
calendar years 2001 and 2002 at a cost of $50,000 and $54,000
respectively. This cooperative agreement between the City and Scott
County has existed since 1972. The current agreement is scheduled
to expire on December 31, 2002.
Issues:
All assessment agreements performed by Scott County for cities and
townships are on the basis of a per parcel charge. Our new contract
is proposed to be renewed for a period of two years and uses the per
parcel method as well. The proposed amount will cover the cost to
establish and update the market values for all properties located
within the City of Prior Lake. The first year (2003) amount
represents a charge of $8.50 per parcel based upon our current parcel
count of 7842 or $66,700 and a second year contract amount of
$9.00 per parcel for 2004. These compare with the approximate
$7.40 per parcel charge for 2002.
The increase is primarily the result of our total number of parcels
increasing substantially plus the fact that our per parcel charge has
been adjusted to be more in line with assessment services charged to
the other Scott County governmental entities.
Even with this proposed increase we will still have the lowest rate
per parcel in Scott County together with Savage. For comparison
purposes the following is an itemization of the larger cities in Scott
County and their respective 2003 per parcel charge:
HIASSESSICOUNTYDOC
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
AL TERNA TIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Attachment:
H.IASSESSICOUNTY.DOC
Savage
Shakopee 9,668 @ $9.00 $87,000
* Fee rounded to nearest $100 by Scott County Assessor
The City could not hire a full time appraiser, clerical support and
provide office space and equipment as economically as provided in
the joint agreement with the County.
Conclusion:
Staff would recommend that the Council approve and authorize the
Mayor and City Manager to execute the joint agreement for property
assessment within the City of Prior Lake at a cost of $66,700 for
services rendered in the year 2003 and at $9.00 per parcel cost for
2004.
1.) Adopt Resolution 02-XX Authorizing the Agreement for Joint
Assessment Between the City of Prior Lake and the County of Scott.
2.) Table this item for a specific reason.
Alternative #1. A moti and second to adopt Resolution 02-XX
Authorizing the A ree nt for Joint Assessment Between the City
of pri1~ e C unty of Scott.
1. Resolution 02-XX Authorizing the Agreement for Joint
Assessment Between the City of Prior Lake and the County of Scott.
2. Agreement for Joint Assessment Between the City of Prior Lake
and the County of Scott.
H.IASSESSICOUNTV.DOC
81
RESOLUTION 02~ JP //46
RESOLUTION AUTHORIZING THE AGREEMENT FOR JOINT ASSESSMENT
BETWEEN THE CITY OF PRIOR LAKE AND THE COUNTY OF SCOTT
WHEREAS,
Since 1972 the City has contracted with Scott County for assessment
services; and
WHEREAS,
the contract with the City is the most cost effective means of receiving
assessment services; and
WHEREAS,
Scott County has proposed a contract rate of $66,700 ($8.50 per parcel
charge) for 2003 and at $9.00 per parcel for services in 2004; and
WHEREAS,
the City of Prior Lake desires to continue the assessment agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
that the City of Prior Lake hereby approves the assessment agreement with Scott County
according to the following terms:
Assessment Service
Year Contract Amount
2003 $66,700
2004 $9.00/parcel
And further, the Mayor and City Manager are hereby authorized to execute this contract on
behalf of the City of Prior Lake.
Passed and adopted this 3rd day of June, 2002.
YES
NO
Haugen
Gundlach
LeMair
Petersen
Zieska
Haugen
Gundlach
LeMair
Petersen
Zieska
{Seal}
City Manager
City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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JOINT POWERS AGREEMENT
FOR ASSESSMENT OF THE CITY OF PRIOR LAKE
THIS JOINT POWERS AGREEMENT is made and entered into by and between the City
of Prior Lake and the County of Scott, State of Minnesota, pursuant to Minnesota Statute
273.072 and Minnesota Statute 471.59.
WHEREAS, the City of Prior Lake wishes to enter into an agreement with the County of
Scott to provide for the assessment of the property in said City of Prior Lake by the County
Assessor's office; and
WHEREAS, it is the wish of said County to cooperate with said City of Prior Lake to
provide for a fair and equitable assessment of property;
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN
CONTAINED, IT IS AGREED AS FOLLOWS:
1. That the City of Prior Lake which lies within the County of Scott and constitutes a
separate assessment district, shall have its property assessed by the County Assessor of Scott
County, for the assessment year 2004. All work done necessary to the establishment of the
estimated market value for each parcel shall be performed by the Scott County Assessor or by one
or more of the licensed assessors under his direction and supervision.
2. It is hereby agreed that the City of Prior Lake and all of its officers, agents, and
employees shall render full cooperation and assistance to said County to facilitate the provision of
the services contemplated hereby.
3. In consideration for said assessment services, the City of Prior Lake hereby agrees to
pay the County of Scott the sum of $9.00 per parcel, such payment to be made to the Scott
County Treasurer on or before July 15,2004.
4. The County agrees that in each year of this Agreement it shall, by its County Assessor
or one or more of his appraisers, view and determine the market value of at least twenty-five
percent (25%) ofthe parcels within this taxing jurisdiction. It is further agreed that the County
shall have on file documentation of those parcels physically inspected for each year of this
agreement.
5. Each named party to this agreement shall be liable for its own acts to the extent
provided for by law and hereby agrees to indemnifY, hold harmless and defend the other named
parties to this agreement, its officers and employees against any and all liability, loss, costs,
damages, expenses, claims or actions, including reasonable attorney's fees with the other, its
officers and employees may hereafter sustain, incur or be required to pay, arising out of or by
reason of any act or omission of the party, its agents, servants, or employees, in the execution,
performance, or failure to adequately perform its obligations.
This provision to indemnify and hold harmless does not constitute a waiver by any
named party to limitations on liability provided by Minnesota Statute Chapter 466. Further, all
workers' compensation claims shall be handled in the jurisdiction in which the agent is employed.
IN WITNESS WHEREOF, the City of Prior Lake has executed this agreement by
its Mayor and City Administrator or its Township Chairperson by the authority of its governing
body and the County of Scott has executed this agreement by its Chairperson, County
Administrator, and County Assessor pursuant to the authority ofthe Board of Commissioners
intending to be bound thereby.
CITY OF PRIOR LAKE:
City Mayor/Township Chairperson
Date
City Administrator
Date
City/Township Clerk (if applicable)
Date
COUNTY OF SCOTT:
Chairperson
County Board of Commissioners
Date
County Administrator
Date
County Assessor
Date
Approved as to form:
Scott County Attorney
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