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Home My WebLink About5A - Traffic Control System MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT JUNE 24, 2002 SA SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF RESOLUTIONS APPROVING THE COOPERATIVE AGREEMENTS WITH SCOTT COUNTY RELATING TO 1) CONSTRUCTION OF THE CSAH 42 AND CSAH 83 IMPROVEMENT PROJECT, AND 2) CONSTRUCTION AND OPERATION OF A TRAFFIC CONTROL SIGNAL SYSTEM AND INTEGRAL STREET LIGHT HISTORY: As the City Council is aware, Scott County has been reconstructing CSAH 42 from east to west. Two segments remain to be improved. They are McKenna to 1707 feet west of CSAH 83 and from that point to CSAH 17. The County, City and SMSC have been working together to complete this project. Also included with this project are City trunk sanitary sewer and water main improvements. Improvements contemplated to CSAH 83 and CSAH 42 are included in the approved Capital Improvement Program. The City Council adopted Resolutions 02-36 and 02-37 on March 18, 2002, approving plans and specifications for the CSAH 42 and CSAH 83 improvements. CURRENT CIRCUMSTANCES: The CSAH 83 plan is for construction of a four lane urban roadway from approximately 600 feet south of Wilds Parkway to approximately 1,850 feet north of CSAH 42. Intersection improvements include turning lanes and traffic signal system. The project includes an 8' bituminous trail from Wilds Parkway to CSAH 42, grading, storm sewer, utility crossings, concrete curb and gutter, bituminous surfacing, and appurtenant work. Trunk water main will be installed with this project. The CSAH 42 plan is for a four lane rural roadway with an 8' bituminous bike trail on the south side. Rural roadways rely upon drainage ditches rather than storm water piping. All improvements to CSAH 42 to date have been rural in nature rather than urban which is more expensive. Trunk sanitary sewer and water main will be installed with this project. Sanitary sewer includes the extension of sewer from McKenna Road west to CSAH 83, including crossings for future extensions at several locations. Trunk water main is also proposed to extend from McKenna Road to CSAH 83. 162Q&4~gle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER __._~__---...~_~_"~_"_'m"""""'~~_"""""'____'~'._~_"_"^"'''._;'__....,,_... ",.' -" CONCLUSION: AG4283CA The City must enter into two Cooperative Agreements for this project to proceed: Cooperative Aareement - CSAH 42/CSAH 83 The City and County must enter into a cooperative agreement for cost sharing purposes. The City's share of the costs for the CSAH 42/CSAH 83 cooperative agreement are for storm sewer, curb and gutter, watermain, sanitary sewer, bike path, and ponding. The cost breakdown for the cooperative agreement based on the engineer's estimate is as follows: Project City's estimated share of cost CSAH 42* $464,029.04 CSAH 83* $424,212.45 Trunk Utilities (City Proiect #02-01 )** $1,271,954.72 Total Estimated City Cost $2,160,196.21 * Includes 18% Engineering costs ** Includes 3% Administrative costs The CSAH 83 costs were offset by $186,800 that was collected from the Wilds Development through the development contract process specifically for CSAH 83 improvements. An additional $20,000 was collected from Centex Homes for a right turn lane on CSAH 83 into the Meadow View subdivision. The City is also receiving a credit of $26,998 for the regional pond that was constructed in the Meadow View subdivision. These amounts have not been netted from the above numbers. Cooperative Aareement - Traffic Sianal The second cooperative agreement is for the construction and maintenance of the traffic signal and streetlight at the CSAH 42/CSAH 83 intersection. A bid alternate will be included for an emergency vehicle pre-emption (EVP) system that will be at the City's cost. The estimate for the EVP system is $7,700. With engineering costs the total estimated project cost is $9,086. The City has the option to delete this item in the event the unit price bid is unacceptable. The City will also be responsible for providing the electrical power for the traffic control system and streetlight as well as maintaining the light portion of the streetlight and all pedestrian crosswalks. The total estimated construction cost of the CSAH 42/CSAH 83 improvements including utilities and traffic signal is $6,716,200. The construction of CSAH 42 and CSAH 83 is scheduled to begin during the 2002 construction season. A current project status sheet is attached to this report. The costs in the cooperative agreements are based on engineer's estimates and are not included in the Resolutions for approval as the cooperative agreements will be adjusted based on actual bids. A final The construction of CSAH 42 and CSAH 83 is scheduled to begin during the 2002 construction season. A current project status sheet is attached to this report. The costs in the cooperative agreements are based on engineer's estimates and are not included in the Resolutions for approval as the cooperative agreements will be adjusted based on actual bids. A final appropriation resolution will be brought back to the Council for approval upon bid opening. FINANCIAL IMPACT: Funding sources for the project is estimated as follows: FUND Trunk Reserve $1,773,181.20 Collector Street $396,101.01 TOT AL* $2,169,282.21 *This includes estimated construction costs and the costs of EVP/Traffic Signal. The City's final cost allocation will be determined by actual construction quantities subsequent to project completion. ALTERNATIVES: The alternatives are as follows: 1. Approval of the attached Resolutions as required to implement the improvements on CSAH 42 and CSAH 83. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason. RECOMMENDATION: Approve Alternative NO.1. ACTION REQUIRED: Motion and second to adopt the attached Resolutions. AG4283CA RESOLUTION O~ RESOLUTION APPROVING THE COOPERATIVE AGREEMENT WITH SCOTT COUNTY TO IMPROVE COUNTY STATE AID HIGHWAY 42 (SAP 70-642-013) BETWEEN 1,707 FEET WEST OF CSAH 83 AND MCKENNA ROAD AND COUNTY STATE AID HIGHWAY 83 (SAP 70..683-02) BETWEEN 2,916 FEET SOUTH OF CSAH 42 AND 1,854 FEET NORTH OF CSAH 42 MOTION BY: ~f SECOND BY: )!\~ WHEREAS, The City of Prior Lake and Scott County desire to complete improvements to County State Aid Highway No. 42 from 1,707 feet west of CSAH 83 to McKenna Road and County State Aid Highway No. 83 from 2,916 feet south of cSAH 42 and 1,854 feet north of CSAH 42; and WHEREAS, Plans and specifications showing proposed alignment, profiles, grades and cross-sections for the construction, reconstruction or improvement of County State Aid Highway No. 42, County State Aid Highway No. 83 and Trunk Sanitary Sewer and Watermain within the limits of Prior Lake as a State Aid project have been approved by the City; and WHEREAS, Scott County and the City of Prior Lake have prepared a Construction Cooperative Agreement acceptable to both parties. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The recitals set forth above are incorporated herein. 2. The Construction Cooperative Agreement between the City of Prior Lake and Scott County is hereby approved and the Mayor and City Manager are authorized to execute said agreements. Passed this 24th day of June 2002. ~YES NO Hauaen \ Hauaen Gundlach \ Gundlach LeMair \ LeMair Petersen \ Petersen Zieska \ Zieska \ { Seal} City Manager 162QAr&~~~~00\e'6bp~~l.Ifut9r Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER \~t RESOLUTION 02-~ RESOLUTION APPROVING THE COOPERATIVE AGREEMENT WITH SCOTT COUNTY FOR CONSTRUCTION AND OPERATION OF A TRAFFIC CONTROL SYSTEM AT THE INTERSECTION OF CSAH 83 AND CSAH 42 MOTION BY:~ SECOND BY: JP WHEREAS, The City of Prior Lake and Scott County desire to complete install a full traffic actuated traffic control signal system with mast arms and integral street lights at the intersection of CSAH 83 and cSAH 42 within the City of Prior Lake; and WHEREAS, The City has expressed interest in installation of an Emergency Vehicle Pre-emption system to be installed in conjunction with the signal contruction; and WHEREAS, Scott County and the City of Prior Lake have prepared a Construction and Operation Agreement acceptable to both parties. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The recitals set forth above are incorporated herein. 2. The Agreement for Participation in the Construction and Operation of Traffic Control Signal System and Integral Street Light between the City of Prior Lake and Scott County is hereby approved and the Mayor and City Manager are authorized to execute said agreements. Passed this 24th day of June 2002. Hau en Gundlach LeMair Petersen Zieska NO Hau en Gundlach LeMair Petersen Zieska { Seal} City Manager 16200~stmltloQ~~6bpS~I,oo~r Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER CJ>'u u \ SMSC / PRIOR LAKE / SCOTT C.OUNTY HIGHWAY i , CSAH 42 / 83 Project Status Updated June 17, 2002 CRITICAL ELEMENTS TO BID LETTING STATUS/COMMENTS SMSC approval ofRJW Proposal : 42/83 - approved by Tribal Council- May 29th resolution to County week of June 1 ih 16/83 land swap to General Council on June 28th for approval Letters of support for RIW transaction from Scott Stan Ellison to draft wording for County, Prior Lake, and Shakopee , City/County letters Submit COE permit Sent out June 14th Week of June 3rd Most of Phase 1 Archeological work Scott County ~ completed. Kreg Schmidt to contact COE . on status. Prior Lake/Spring Lake Watershed District Permit Watershed Staff had questions Approval at June 11,2002 Meeting Scheduled for July 9th CountylEnglehardt Prior Lake Watermain Plans to County Received ,Week of June 10th ~ . , Prior Lake , Submit Cooperative Agreement to Prior Lake Sent out June 14th ,Week ofJune 3rd ~ Prior Lake Attorney wants to review. County 4 ,Prior Lake Approval of Cooperative Agreement Rescheduled to June 24th June 17,2002 , Appraisal of Norberg property Received Appraisal June lth By end of June Randy Ronning to contact property owner Scott County week of June 17th. Redesign of Norberg property/CSAH 83 (3 weeks) Work to start week of June 1 ih, Complete by July 1,2002 conditioned on outcome of property owner Englehardt .~ meeting with Randy Ronning. Approval of Cooperative Agreement betw~een Willie Hardecker - SMSC to send SMSC and Scott County requested revisions of draft cooperative , SMSC by June 2ih agreement to County Attorney's office,for Scott County by July 2nd review ~ week of June 1 ih. Bid Advertisement start Rescheduled to Week ofJuly 15th Week of July 8th Scott County Meeting June 17, 2002 with all parties to track Met June 17th. Next meeting July 1,2002 project schedule. at 8:30 am at Highway. (Stan Ellison from SMSC) Also set up Utility Coordination and Project Phasing Meetings. mk_w:\word\misc\brad\smsc _ csah42-83 _ mtg.doc _.__~.,.___...___.c.__".__."~_.___._'''._'__.~...,...~---.'' . ..,~-.__.-------'-""'~"'-~'-~- ~ SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott AGREEMENT FOR PARTICIPATION IN THE CONSTRUCTION AND OPERATION OF TRAFFIC CONTROL SIGNAL SYSTEM AND INTEGRAL STREETLIGHT THIS AGREEMENT, Made and entered into this _day of w , 0'_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Prior Lake, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, It is considered mutually desirable to install a full traffic actuated traffic control signal system with mast arms and integral street lights at the intersection of CSAH 83 (Mystic Lake Road) and CSAH 42 (140th Street) within the City; and WHEREAS, The City has expressed its willingness to participate in the construction and operating cost of said signal system and integral street lights; and WHEREAS, Said work shall be carried out by the parties hereto under the provisions of Minn. Stat. Sec. 162.17. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: I The County shall prepare the necessary plans, specifications, and proposals; shall perform the required engineering and inspection; and shall install, or cause the installation of a full-traffic actuated traffic control signal system with mast arms and integral street lights at the intersection of CSAH 83 and CSAH 42. Such installation, as described immediately above, shall be identified and accomplished under County Project No. SAP 70-683-04, hereinafter referred to as the "project", all in accordance with said project plans and specifications which plans and specifications are by this reference made a part hereof. II The term specifications as used herein shall mean the 2000 Edition of the Minnesota Department of Transportation "Standard Specifications for Construction" and the project special provisions. SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott III The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. N The City shall install, or cause the installation of an adequate three wire, 120/240 Volt, single phase, alternating current electrical power connection to the controller cabinet of the project at the sole cost and expense of the City. The City shall provide the electrical energy for the operation of the traffic control signal system and integral street lights to be installed under the project, all at the sole cost and expense of the City. V The County shall advertise for bids for the construction of this project, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to law in such case provided for counties. The contract includes the plans and specifications prepared by the County or its agents, which said plans and specifications are by reference made a part hereof. VI The construction cost of the project shall be the contract cost plus the cost of equipment purchased by the county necessary to make the signal system operational. It is understood that the estimated construction cost stated hereinafter is for informational purposes only. The estimated construction cost of this project is $214,680.00. VII The City shall, based on the contract price, deposit with the Scott County Treasurer one hundred percent (100%) ofthe estimated City's share of the construction and engineering costs as partial payment within thirty (30) days after award of contract or execution of this Agreement, whichever is later. Upon completion of the project, the final amount of the City's share of construction and engineering costs of this project shall be determined and any amount due paid to the County and submittal to the City of the County's final, itemized statement of the project costs. In the event the initial payment exceeds the City's share of these final costs, such overpayment shall be returned to the City by the County. SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott VIII The City shall, as its share of the construction costs, pay the County 0 percent (0%) of the actual construction cost of the traffic control signal system with integral street lights. The City shall pay the County o percent (0%) of such share of the construction cost as payment for the design of the traffic control system; and o percent (0%) of such share of the construction cost as payment for inspection of County Project No. SAP 70-683-04. IX The County shall, include Emergency Vehicle Pre-emption (EVP) system construction with the project. This item will be bid and may be deleted if the City deems the unit price bid to be unacceptable. X The EVP construction cost shall be the contract cost. It is understood that the estimated construction cost stated hereinafter is for informational purposes only. The estimated construction cost of the EVP is $7,700. The City shall, as its share of the EVP construction costs, pay the County one hundred percent (100%) of the actual EVP construction cost. XI The City shall not revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signal system or EVP system; however, nothing herein shall be construed as restraint of prompt, prudent action by properly constituted authorities in situations where a part of such traffic control signal system may be directly involved in an emergency. XII Upon completion of the work, the County shall maintain and repair said traffic control signal system at the sole cost and expense of the County. Further, the County shall maintain and repair the components of the EVP system and any repairs required shall be at the sole cost and expense of the City. Further, the County shall maintain the integral street lights except for the City maintaining photoelectrical controls, relamping, and glassware thereof. The EVP systems provided for in this Agreement shall be installed, operated, maintained or removed in accordance with the following conditions and requirements: (I) Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statues Chapter 169.01, Subdivision 5 and 169.03. The City will provide the County Engineer or his duly appointed representative a list of all such vehicles with emitter units. (2) Malfunctions of the EVP Systems shall be reported to the County immediately. SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott (3) In the event said EVP Systems or components are, in the opinion of the County, being misused or the conditions set forth herein are violated, and such misuse or violation continues after receipt by the City of written notice thereof from the County, the County shall remove the EVP Systems. Upon removal of the EVP Systems pursuant to this paragraph, the field wiring, cabinet wiring, detector receivers, infrared detector heads and indicator lamps and all other components shall become the property of the County. (4) All timing of said EVP Systems shall be determined by the ,County. XIII If requested by the City, the initial pedestrian striping for the intersection shall be included as part of the signal construction. The City shall be responsible for all subsequent roadway pedestrian striping required after the initial work and shall be responsible for 100% of the subsequent related costs. XIV The construction of this project shall be under the supervision and direction of the County. However, the City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no responsibility for the supervision of the work. XV Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent perfonnance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the perfonnance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees hannless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott XVI It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. XVII It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. XVIII It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. XIX The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. SAP 70-683-04 CSAH 83 at CSAH 42 Prior Lake County of Scott IN TESTIMONY "WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as ofthe day and year first above written. CITY OF (SEAL) By Jack G. Haugen, Mayor And Frank Boyles, City Manager Date Date COUNTY OF SCOTT ATTEST: By David Unmacht, County Administrator By Barbara Marschall, Chair of Its County Board Date Date Upon proper execution, this agreement will be legally valid and binding. RECOMMEND FOR APPROVAL: By Thomas Harbinson, County Attorney By Bradley Larson, County Highway Engineer Date Date APPROVED AS TO EXECUTION: By Thomas Harbinson, County Attorney Date mh-w:\word\project\683-04 \! master.doc 03/12-98 Rev. 6/14/02 -6 ::::; o cr> ... ~ w ID )( n !:t o o !a. 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I\J 0 Z 'lD 'lD -0 -0 ~.::.. ~o '" 0> 0> 0 0 DO> 0 c =<! 0 0 0 0 00 0 z 0 0 0 0 60 0 -l 0 0 0 0 00 0 en ~ x ii> g, ~ en )> :0 z o ..." o I en Q) w I o o 01:>- o ~ en o Z o " (") o en -I en C s: s: ;J> :::u -< m >< :I: OJ =i ~ SAP 70-642-13 SAP 70-683-02 City of Prior Lake County of Scott CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into this _ day of , 20_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Prior Lake, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred as the "City." WITNESSETH: WHEREAS, the County and the City have been negotiating to bring about the improvement of County State Aid Highway (CSAR) 42 from approximately 495 feet west of County State Aid Highway (CSAR) 83 to McKenna Road in the City of Prior Lake (Engineers Stations 65 + 96.67 to 147 + 41.48) as shown on the County Engineers plans for SAP 70-642-13 and County State Aid Highway (CSAR) 83 from south of Wilds Parkway to north of (CSAR) 42 as shown on the County Engineers plans for SAP 70-683-02, in the City of Prior Lake (Engineers Stations 71 + 39.93 to 119 + 10.48) which improvements contemplate and include grading, aggregate base, plant-mixed bituminous pavement, concrete curb and gutter, storm sewer, bituminous sidewalk, landscaping and other related improvements; and WHEREAS, the above described projects lie within the corporate limits of the City; and WHEREAS, the County Engineer has heretofore prepared an engineer's estimate of quantities and unit prices of material and labor for the above described projects and an estimate of the total cost for contract work in the sum of Five Million One Hundred Ninety-one Thousand Six Hundred Twenty-seven Dollars and Twenty cents ($5,191,627.20). A copy of said estimate (marked Exhibit "A") is attached hereto and by this reference made a part hereof; and WHEREAS, the City proposes to include some utility improvements, City Project 02-01, in conjunction with SAP 70-642-13 and SAP 70-683-02, which improvements contemplate and include watermain and sanitary sewer; and WHEREAS, the City's Engineer has heretofore prepared an engineer's estimate of quantities and unit prices of material and labor for the above described City utility project and an estimate of the total cost for contract work in the sum of$1,234,907.50. A copy of said estimate (marked Exhibit "B") is attached hereto and by this reference made a part hereof; and 1 SAP 70-642-13 SAP 70-683-02 City of Prior Lake County of Scott WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of M.S. Sec. 162.17, Subd. 1. NOW, THEREFORE, IT IS HEREBY AGREED: I The County or its agents will advertise for bids for the work and construction of the aforesaid Project No. SAP 70-642-13, 70-683-02 and City Project 02-01, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to law in such case provided for counties. The contract is in form and includes the plans and specifications prepared by the County or its agents, which said plans and specifications are by this reference made a part hereof. II The County shall have overall authority to administer the contract and inspect the construction of the- contract work contemplated herewith. The County shall have ultimate authority in initiating and determining change orders, supplemental agreements and final quantities. The City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no other responsibility for the supervision of the work, except for the construction engineering related to the City of Prior Lakes's Project, City Project 02-01. III The City shall reimburse the County for its share in the construction cost of the contract work for said projects and the total final contract construction cost shall be apportioned as set forth in the Division of Cost Summary in said Exhibit "A" attached hereto. The City shall reimburse the County for the total construction cost of the contract work for City Project 02-01 as shown in Exhibit "B" attached hereto. It is further agreed that the Engineer's Estimates referred to in this agreement are estimates of the construction cost for the contract work on said projects and that the unit prices set forth in the contract with the successful bidder and the final quantities as measured by the Engineer shall govern in computing the total final contract construction cost for apportioning the cost of said projects according to the provisions of this paragraph. 2 SAP 70-642-1 3 SAP 70-683-02 City of Prior Lake County of Scott IV In addition to payment of the City's proportionate share of the contract construction cost, the County and the City further agree to participate in the Preliminary Engineering, which includes all costs of planning, design and preparation of plans and specifications, in an amount of ten percent (10%) of the cost of construction. The County and City further agree to participate in the Construction Engineering, which includes the complete staking, inspection and supervision of the construction, in an amount of eight percent (8%) of the final contract amount. The County and City further agree to participate in the administration ofthe City contract work, which includes coordination with the contractor, processing of payment, and preparation of contract documents (change orders/supplemental agreements), in an amount of three percent (3%) of the final City Project 02-01 contract amount. The cost of the items in which the County shall participate shall be based on the unit prices in the contract and the final construction quantities as determined by the Project Engineer in charge. The County and the City shall participate in the cost of the storm sewer construction as shown in Exhibit "A" and per the Scott County Highway Department's "Policies for Cost Participation with Municipalities." v The City shall, based on the contract price, deposit with the Scott County Treasurer one hundred percent (100%) of the estimated City's share ofthe construction and engineering costs as partial payment within thirty (30) days after award of contract and execution of this Agreement, whichever is later. The final amount of the City's share of construction and engineering costs of these projects shall be determined and any amount due paid to the County upon completion of the projects and submittal to the City of the County's final, itemized, statement of the projects costs. In the event the initial payment exceeds the City's share of these final costs, such overpayment shall be returned to the City by the County. VI The County Engineer shall prepare monthly progress reports as provided in the specifications. A copy of these reports shall be furnished to the City upon request. 3 SAP 70-642-13 SAP 70-683-02 City of Prior lake County of Scott VII In the event that a dispute arises, the County and the City agree that all disputes between them arising out of or relating to this Agreement shall be submitted, upon agreement by both parties, to non-binding mediation, unless the parties mutually agree otherwise, with the cost being shared equally. VITI All records kept by the City and the County with respect to this project shall be subject to examination by the representatives of each party hereto. All data collected, created, received, maintained or disseminated for any purpose by the activities of the County or City pursuant to this Contract- shall be governed by Minnesota Statutes Chapter 13, as amended, and the Minnesota Rules implementing such Act now in force or hereafter adopted. IX The County reserves the right not to issue any permits for a period of five (5) years after completion of the projects for any service cuts in the roadway surfacing of the County Highways included in these projects for any installation of underground utilities which would be considered as new work; service cuts shall be allowed for the maintenance and repair of any existing underground utilities. X The City shall, at its own expense, remove and replace all City owned SIgnS that are within the construction limits of these projects. XI Upon completion of these projects, the County, at its expense, shall place the necessary signs and the City, at its expense, shall provide the enforcement for the prohibition of on-street parking on that portion of CSAH 42 and CSAH 83 constructed under these projects. No modification of the above parking restrictions shall be made without first obtaining a resolution from the County Board of Commissioners permitting said modification. 4 SAP 70-642-13 SAP 70-683-02 City of Prior Lake County of Scott XII Upon completion of these projects, the City, at its expense, shall maintain all storm sewer appurtenances, including all storm water quality (NURP) ponds. XIII Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. XIV It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. xv It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. 5 SAP 70-642-13 SAP 70-683-02 City of Prior Lake County of Scott XVI It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that mayor might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. Any and all employees ofthe County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that mayor might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. XVII The provisions of M.S. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. 6 SAP 70-642-13 SAP 70-683-02 City of Prior Lake County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as ofthe day and year first above written. CITY OF PRIOR LAKE (SEAL) By Jack G. Haugen, Mayor And Frank Boyles, City Manager Date Date COUNTY OF SCOTT ATTEST: By David Unmacht, County Administrator By Barbara Marschall, Chair ofIts County Board Date Date Upon proper execution, this agreement will be legally valid and binding. 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ITEM UNIT ESTD PRICE AMOUNT QUANT.'S Part 1 - Sanitary Sewer 1 MOBIUZA TION LUMP SUM 1 7,500.00 7,500.00 2 TRAFFIC CONTROL LUMP SUM 1 3,000.00 3,000.00 3 CLEAR AND GRUB LUMP SUM 1 3,500.00 3,500.00 4 REMOVE BITUMINOUS PAVEMENT SQYD 100 2.00 200.00 5 SAWING BITUMINOUS PAVEMENT UN FT 150 2.00 300.00 6 BITUMINOUS WEAR COURSE, PATCHING, TYPE 41 WEB50055 TON 50 50.00 2,500.00 7 REMOVE AND INSTALL NEW CONCRETE CURB AND GUTTER UN FT 25 25.00 625.00 8 SALVAGE AND REINSTALL SIGN EACH 2 100.00 200.00 9 CORE DRILL CONNECTION TO EXISTING MANHOLE EACH 2 800.00 1,600.00 10 12" PVC SANITARY SEWER, SDR 26, 14'.16' DEEP UN FT 140 20.00 2,800.00 11 12" PVC SANITARY SEWER, SDR 26,16'.18' DEEP UN FT 580 24.50 14,210.00 12 12" PVC SANITARY SEWER, SDR26, 18'-20' DEEP UN FT 425 26.50 11 ,262.50 13 12" PVC SANITARY SEWER, SDR 26,20'-22' DEEP UN FT 95 29.50 2,802.50 14 12" PVC SANITARY SEWER, SDR 26,22'.24' DEEP UN FT 185 31.50 5,827.50 15 12" PVC SANITARY SEWER, DR 18,20'-22' DEEP UN FT 205 44.00 9,020.00 16 12" PVC SANITARY SEWER, DR 18, 22'-24' DEEP UN FT 230 46.00 10,580.00 17 12" PVC SANITARY SEWER, DR 18,24'-26' DEEP UN FT 270 49.00 13,230.00 18 12" PVC SANITARY SEWER, DR 18, 26'.28' DEEP UN FT 1,025 51.00 52,275.00 19 12" PVC SANITARY SEWER, DR 18,28'-30' DEEP UN FT 795 53.00 42,135.00 20 12" PVC SANITARY SEWER, DR 18, 30'-32' DEEP UN FT 135 55.00 7,425.00 21 10" PVC SANITARY SEWER, SDR 26,8'.10' DEEP UN FT 50 18.00 900.00 22 10" PVC SANITARY SEWER, SDR 26,10'-12' DEEP UN FT 50 17.00 850.00 23 10" PVC SANITARY SEWER, SDR 26,12'.14' DEEP UN FT 70 19.00 1,330.00 24 10" PVC SANITARY SEWER, SDR 26,14'.16' DEEP UN FT 65 21.00 1,365.00 25 10" PVC SANITARY SEWER, SDR26, 16'-18' DEEP UN FT 450 23.00 10,350.00 26 10" PVC SANITARY SEWER, SDR 26,18'.20' DEEP UN FT 110 25.00 2,750.00 27 10" PVC SANITARY SEWER, SDR 26,20'.22' DEEP UN FT 20 26.00 520.00 28 10" PVC SANITARY SEWER, DR 18, 18'.20' DEEP UN FT 105 45.00 4,725.00 29 10" PVC SANITARY SEWER, DR 18, 20'-22' DEEP UN FT 120 46.00 5,520.00 30 10" PVC SANITARY SEWER, DR 18, 22'-24' DEEP UN FT 110 48.00 5,280.00 31 10" PVC SANITARY SEWER. DR 18, 24'-26' DEEP UN FT 190 50.00 9,500.00 32 10" PVC SANITARY SEWER, DR 18, 26'-28' DEEP UN FT 225 51.00 11,475.00 33 10" PVC SANITARY SEWER, DR 18, 28'-30' DEEP UN FT 165 54.00 8,910.00 34 10" PVC SANITARY SEWER, DR 18, 30'-32' DEEP UN FT 355 59.00 20,945.00 35 10" PVC SANITARY SEWER, DR 18. 32'-34' DEEP UN FT 300 60.00 18,000.00 36 10" PVC SANITARY SEWER, DR 18, 34'-36' DEEP UN FT 260 62.00 16,120.00 37 8" PVC SANITARY SEWER, SDR 35, 0'.8' DEEP UN FT 95 12.00 1,140.00 38 8" PVC SANITARY SEWER, SDR 35,8'.10' DEEP UN FT 75 12.00 900.00 39 8" PVC SANITARY SEWER, SDR 35,10'-12' DEEP UN FT 55 14.00 770.00 40 8" PVC SANITARY SEWER, SDR 35,12'-14' DEEP UN FT 100 15.00 1,500.00 t.\p\7064213/ExceI\Consultant\City Estimate.xls 1 of 3 6/13102 EXHIBIT "B" CITY OF PRIOR LAKE PROJ. 02-01 ITEM TOTAL UNIT ESTD NO. ITEM UNIT ESTD PRICE AMOUNT QUANT. 'S 41 8" PVC SANITARY SEWER, SDR 35,14'-16' DEEP UN FT 45 17.50 787.50 42 8" PVC SANITARY SEWER, SDR 35,16'-18' DEEP UN FT 25 17.50 437.50 43 8" PVC SANITARY SEWER, DR 18, 16'-18' DEEP UN FT 25 25.00 625.00 44 8" PVC SANITARY SEWER, DR 18, 18'-20' DEEP UN FT 25 27.00 675.00 45 8" PVC SANITARY SEWER, DR 18,22'-24' DEEP UN FT 25 29.00 725.00 46 8" PVC SANITARY SEWER, DR 18, 24'-26' DEEP UN FT 30 32.00 960.00 47 8" PVC SANITARY SEWER, DR 18, 30'-32' DEEP UN FT 45 40.00 1,800.00 48 8" DIP SANITARY SEWER UN FT 100 53.00 5,300.00 49 10" DIP SANITARY SEWER UN FT 20 60.00 1,200.00 50 SANITARY JACKING OR BORING, 8" CARRIER PIPE W/CASING UN FT 700 200.00 140,000.00 51 SANITARY JACKING OR BORING, 10" CARRIER PIPE W/CASING UN FT 320 220.00 70,400.00 52 4' DIAMETER SANITARY MH WITH RINGS AND CASTING EACH 26 1,400.00 36,400.00 53 SANITARY MANHOLE OVERDEPTH UN FT 465 105.00 48,825.00 54 8" OUTSIDE DROP INLET PIPE UN FT 35 125.00 4,375.00 55 10" OUTSIDE DROP INLET PIPE UN FT 16 265.00 4,240.00 56 IMPROVED PIPE FOUNDATION UN FT 7,400 1.00 7,400.00 57 CLOSED CIRCUIT TV INSPECTION UN FT 8,150 1.00 8,150.00 Total Part 1 - Sanitary Sewer $646,142.50 Part 2 - Water Main 58 CONNECT TO EXISTING 16" WATER MAIN EACH 2 500.00 1,000.00 59 CONNECT TO EXISTING 8" WATER MAIN EACH 1 500.00 500.00 60 6" DIP WATER MAIN, CLASS 52 UN FT 130 18.00 2,340.00 61 8" DIP WATER MAIN, CLASS 52 UN FT 300 20.00 6,000.00 62 8" DIP WATER MAIN, CLASS 52 W/18" CASING UN FT 690 130.00 89,700.00 63 12" DIP WATER MAIN, CLASS 52 UN FT 100 22.00 2,200.00 64 12" DIP WATER MAIN, CLASS 52 W/20" CASING UN FT 320 140.00 44,800.00 65 16" DIP WATER MAIN, CLASS 51 llN FT 8,700 35.00 304,500.00 66 6" GATE VALVE AND BOX EACH 13 530.00 6,890.00 67 8" GATE VALVE AND BOX EACH 12 700.00 8,400.00 68 12" GATE VALVE AND BOX EACH 3 1,300.00 3,900.00 69 16" GATE VALVE AND BOX EACH 13 3,800.00 49,400.00 70 INSTALL HYDRANT EACH 19 1,650.00 31,350.00 71 DUCTILE IRON FITTINGS LB 20,500 1.55 31,775.00 72 REMOVE BITUMINOUS PATH SQYD 50 3.00 150.00 73 COMMON EXCAVATION CUYD 20 5.00 100.00 74 AGGREGATE BASE, CLASS 5 - TRAIL TON 60 16.00 960.00 75 BITUMINOUS WEAR COURSE, PATHWAY TYPE 41 WEA50055 TON 20 45.00 900.00 76 SILT FENCE, REGULAR UN FT 1,200 2.00 2,400.00 77 SEEDING ACRE 1.0 1,500.00 1,500.00 Total Part 2 - Water Main $588,765.00 Grand Total (Part 1 & Part 2) T1 ,234,907.50 f:\p\7064213/ExceI\Consultant\City Estimate.xls 2013 6/13102 EXHIBIT "B" CITY OF PRIOR LAKE PROJ. 02-01 ITEM TOTAL UNIT EST'D NO. ITEM UNIT EST'D PRICE AMOUNT QUANT.'S Alternate No.1 - Add 78 8" PVC SAN IT ARY SEWER W/20" CASING (OPEN CUT) L1N FT 700 100.00 70,000.00 79 10" PVC SANITARY SEWER W/20" CASING (OPEN CUT) L1N FT 320 110.00 35,200.00 Total Alternate No.1 - Add $105,200.00 Alternate NO.2 - Deduct 50 SANITARY JACKING OR BORING, 8" CARRIER PIPE W/CASING L1N FT 700 200.00 140,000.00 51 SANITARY JACKING OR BORING, 10" CARRIER PIPE W/CASING L1N FT 320 220.00 70,400.00 Total Alternate No.2 - Deduct $210,400.00 Total AddlDeduct I ($105,200.00) Grand Total $1,234,907.50 $37,047.23 $1,271,954.73 Project Total 3% Administrative Cost f:\p\7064213/ExceI\Consultant\City Estimate.xls 3013 6/18102