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Home My WebLink About8B - 2002 Capital Imp. Program MEETING DATE:. AGENDA # PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT JULY 15, 2002 8B AL FRIEDGES, PARKS SUPERVISOR BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE AWARD OF BID AND AUTHORIZING EXECUTION OF THE CITY'S STANDARD CONTRACT FOR THE CONSTRUCTION OF TRAILS, A BASKETBALL COURT AND A PARKING LOT AS IDENTIFIED IN THE 2002 CAPITAL IMPROVEMENT PROGRAM History The purpose of this agenda item is to authorize award of bid and execution of the City's Standard Contract for the construction of trails, a basketball court and a parking lot. At the June 3, 2002 City Council meeting, staff was authorized to solicit bids for these 2002 Parks Capital Improvement Projects: 1. Sand Point Park Trail 2. Lords Street Trail 3. Wilds Park Trail 4. Wilds Park Basketball Court 5. Wilds Park Parking Lot The work to be performed for each project is summarized below: Lord Street Trail As identified in the Comprehensive Plan, this will be a short section of trail that connects the trail on County Road 21 to Raspberry Ridge Park and Raspberry Ridge Development on the north side of Lords street. Sand Point Park Trail Currently there is no trail leading to the existing playground. The intent is to pave a trail from Cedarwood Trail to the picnic shelter, basketball court and playstructure. This would define the park access and allow the neighborhood easy, assessable entry to the park and its amenities. Wilds Park Trail Now that Wilds South is being developed, residents will be anxious for us to complete Wilds Park. This segment of trail will allow accessible entry to the park and its amenities, and connect the trail system in Wilds South to the trail on Wilds Parkway. Wilds Park Basketball Court P.L.A.Y. (Hoops in the Park) and the Wilds neighborhood residents are anxious for a basketball court to be installed in this park. We will request that P.L.A.Y. participate but intend to proceed with the project in any case. This will be a half court with one c:\'!:\f~~OO~Itttp~J!f~ttlet. ~~~Ip;iB~~Jfu~i~1Wi~.?MRJF~~Ji~ / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER basketball standard. Wilds Park Parkin~ Lot This will be a small off-street parking lot for 10 vehicles including one disabled parking stall. The purpose of the lot is to get people off of busy Wilds Parkway. Issues These trails are important elements to our parks system. As identified in the Comprehensive Plan, trail connections between neighborhoods are an objective that the City has established for itself. These trails will connect Wilds South to Wilds Parkway and Raspbeny Ridge neighborhood to County Road 21. These trails will provide safe accessible access to play structures, picnic shelters, portable restrooms and other amenities within our parks. Current Circumstances: The funding source for these parks and trail projects is the Capital Park Account. The trail sections are identified in the Parks and Trails Comprehensive Plan and in the current Capital Improvement Program. There is a total of $79,000 budgeted to complete these projects. The bid opening for these projects was held Tuesday, June 25, 2002 at 10:OOam at the Prior Lake Maintenance Center. The City received five bids, as listed below, with Valley Paving, Inc. being the low bid. Vendor 1. Valley Paving, Inc 2. Prior Lake Blacktop, Inc. 3. McNamara Contracting, Inc. 4. D.M.J Corporation 5. Bituminous Roadways, Inc. Bid Amount $51,586.20 $55,273.57 $57,732.00 $58,1 53.45 $76,614.00 City crews will be performing the sub-grade preparation, erosion control, backfilling, seeding and tree replacement along trails. Conclusion Staff is requesting that Council approve the attached resolution authorizing the award of bid for the construction of trails, a basketball court and a parking lot to Valley Paving, Inc., the low bidder. Staff anticipates project completion in October 2002. C:\WINDOWS\Temporary Internet FiJes\OLK200\award bid trails bb court parking Jot.DOC FISCAL IMP ACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: Budget Impact The following is a breakdown of the cost for the park trails, basketball court and parking lot projects. Sand Point Park Trail Lords Street Trail Wilds Park Trail Wilds Park Parking Lot Wilds Park Basketball Court Sub- Total $14,538.96 $6,684.48 $13,131.36 $12,719.40 $4,512.00 $51,586.20 The following breakdowns are costs associated with the restoration of these projects that are being performed by city maintenance staff. Black Dirt Erosion Control Material Grass Seed Class 5 Rip Rap Trees (25) Basketball Standard & Hoop Sub-Total Park trails, basketball court, parking lot sub-total Restoration and basketball equipment sub-total Grand Total $4,000.00 $1,800.00 $1,500.00 $1,500.00 $3,500.00 $2,700.00 $15,000.00 $51,586.20 $15,000.00 $66,586.20 The total estimated cost for these projects was $79,000.00. After soliciting bids and estimating the cost of restoration the total cost for the project is $66,586.20. The funds for these projects will be drawn from the Capital Park Fund portion of the Capital Improvement Program. The alternatives are as follows: 1. Approve a resolution authorizing the award of bid and execution of the City's Standard Contract for trails, a basketball court and a parking lot to Valley Paving, Inc. for a total cost of $51,586.20 and authorize staff to expend not to exceed a total of$15,000 forrestoration and basketball equipment. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Staff recommends alternative number 1. Bu C:\WINDOWS\Temporary Internet Files\OLK2 RESOLUTION 02~ J~ RESOLUTION AUTHORIZING THE AWARD OF BID FOR THE CONSTRUCTION OF TRAILS, A BASKETBALL COURT AND A PARKING LOT AS IDENTIFIED IN THE 2002 PARKS CAPITAL IMPROVEMENT PROGRAM MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Yt LL SECOND BY: The following trails, basketball court and parking lot are scheduled for construction as identified in the Capital Improvement Program 1. Lords Street Trail 2. Sand Point Park Trail 3. Wilds Park Trail 4. Wilds Park Basketball Court 5. Wilds Park Parking Lot; and The City of Prior Lake is committed to providing trails, parking lots and other park amenities in accordance with the Comprehensive Park and Trail Plan; and Trails are an essential link between neighborhoods, business areas and parks; and Basketball courts provide recreation for all age groups; and Parking lots provide off street parking for park users and reduce congestion of city streets; and The City's Capital Improvement Program scheduled this construction in 2002 and allocated funds; and On June 8, 2002, pursuant to the advertisement for bids for class 5 and bituminous for these projects, the following bids were solicited, received and tabulated as follows: Vendor 1. Valley Paving, Inc 2. Prior Lake Blacktop, Inc. 3. McNamara Contracting, Inc. 4. D.M.J. Corporation 5. Bituminous Roadways, Inc. Bid Amount $51,586.20 $55,273.57 $57,732.00 $58,153.45 $76,614.00 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The recitals set forth above are incorporated herein; and 16260~~~lIeW~~ ~~lf:I:I~tpH~R.~g?\M'ffi<h~gcYFci1~3n-llati~ lo/.qpy:r. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 2. The contract for the construction of bituminous trails, a basketball court and a parking lot is hereby awarded to Valley Paving, Inc., the lowest responsible bidder, at a cost not to exceed $51,586.20; and 3. The Mayor and City Manager are hereby authorized to execute the City's Standard Contract on behalf of the City; and 4. The City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of the contract; and 5. The city staff in accordance with state statutes and city purchasing policy is authorized to undertake the completion of project restoration as described in the staff report in an amount not to exceed $15,000; and 6. Funds not to exceed $67,000 are authorized to be expended from the Capital Parks Fund for this purpose. Passed this 15th day of July 2002. YES NO Haugen Haugen LeMair LeMair Gundlach Gu~dlach Petersen Petersen Zieska Zieska { Seal } City Manager City of Prior Lake C:\WINDOWS\Ternporary Internet Files\OLK200\award bid trails bb court parking lot.DOC