The URL can be used to link to this page

Home My WebLink About9B - Lift Station Rehabilitatio CITY COUNCIL AGENDA REPORT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: DECEMBER 15, 2003 9B MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE STANDARD PROFESSIONAL SERVICES CONTRACT WITH WSB & ASSOCIATES TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE 2004 LIFT STATION REHABILITATION PROJECT HISTORY The purpose of this agenda item is to enter into a Standard Professional Services Contract with WSB to prepare plans and specifications for the reconstruction of seven (7) lift stations and to provide construction inspection services. The standardized lift station specifications previously reviewed by the council will be used. Staff has identified the need to rehabilitate a number of lift stations in the 2002,2003 and 2004 Capital Improvement Plans. Staff has been working on and completed an audit of all the lift stations in the past year to ascertain the status and inventory the components of each lift station. The audit has shown that there is a significant need for major renovations to a number of lift stations. Staff is trying to put together a more comprehensive management and rehabilitation plan and schedule than what has been done in the past due to the age and condition of the majority of the lift stations. ~ile that effort is on-going, it is necessary to begin reconstruction of seven lift stations identified below. On April 7, 2003, the City Council approved a contract with WSB & Associates to prepare plans and specifications for the rehabilitation of six (6) lift stations for the 2003 project. The lift stations included were No. 3- Franklin Trail, No.5-Sycamore, No. 7-Lakers, No. 8-Condons, No. 17-150th Street and No. 24-Lime Road. On June 2,2003, Council approved the plans and specifications and authorized staff to advertise for bids. The bids were received for the project in early July and were significantly higher than the engineer's estimate. At the July 7, 2003 council meeting the Council rejected all bids for the 2003 project and authorized staff to re-bid the project. www.cityqfpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 The purpose of this item is to authorize WSB and Associates to provide engineering services for the 2004 Lift Station Rehabilitation project. Staff is requesting this assistance due to the magnitude of the repairs needed on 7 key lift stations of the city's 34 lift stations. Four (4) of the lift stations listed above were previously designed under the 2003 Lift Station project arid have already been approved by council. Two of the lift stations from the 2003 project (Condons and 150th St) were completed this year by in-house staff. Three additional lift stations are included in the 2004 project. Those lift stations are No. 19-Boudins, No. 20-Shady Beach, and No. 28-Fremont. ISSUES: The seven lift stations we are recommending to be completed III 2004 (including those from 2003) are: . No.3 on Franklin Trail . No.5 on Sycamore . No.7 near Lakers . No. 19 on Boudins . No. 20 near Shady Beach . No. 24 on Lime Road . No. 28 on Fremont These lift stations all require major rehabilitation including replacement of p~mps, guide rails, electrical panels, other electrical components and panels, wet well covers and hatches. A more detailed list is found in the attached proposal. Generally the concrete wet wells are in good condition and do not require replacement. WSB's proposal is to prepare the plans and specifications for the 2004 lift stations, incorporate the plans and specifications from the 2003 project and perform the construction engineering inspection for a cost not to exceed $40,500. WSB will be using Kaeding and Associates to perform the electrical engineering work and this is included in the proposal. System Control Services performs our SCADA system maintenance and additions to the system. If authorized to move forward, WSB and staff will complete the plans and specifications and request City Council approval at the January 19th, 2004 meeting. Bid opening and award of the project in would be in February, with completion of the project by late fall, 2004. FINANCIAL IMPACT: The funding for the project will come from the Sewer Operating fund, since it is the rehabilitation of existing sewer infrastructure. Staff estimates the total cost of engineering, equipment and actual repairs to be approximately $1,200,000.00. The CIP has identified these lift station rehabilitation projects as a priority. 2 ALTERNATIVES: RECOMMENDED MOTION: There are two alternatives for the City Council to consider: 1. Approve a resolution which authorizes the City to enter into its standard professional services contract with WSB & Associates to provide engineering services for a fee not to exceed $40,500.00. 2. Deny this item for a specific reason and provide staff with direction. Staff recommends adoption of Alternative No.1. ACTION REQUIRED: A motion and a second to adopt the Resolution stated above. REVIEWED BY: irector of Public Works 3 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 03-XX A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE STANDARD PROFESSIONAL SERVICES CONTRACT WITH WSB & ASSOCIATES TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE 2004 LIFT STATION REHABILITATION PROJECT MOTION BY: SECOND BY: WHEREAS, City staff has identified seven lift stations requiring major rehabilitation this year, including the Franklin Trail, Sycamore, Lakers, Lime, Boudins, Shady Beach and Fremont lift stations and; WHEREAS, The adopted Capital Improvement Plan for 2004-2008 has identified these rehabilitation projects as a priority for the City, and; WHEREAS, The bids for the 2003 lift station project were significantly higher than the engineer's estimate, so council directed staff to re-bid the project, and; WHEREAS, Engineering services including final design, bidding, construction, and post- construction are required for this project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals. set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the City's standard professional services contract with WSB & Associates to provide engineering services for the 2004 Lift Station Rehabilitation Project for a total fee not to exceed $40,500.00. 3. The funding for the contract is to be drawn from the Sanitary Sewer Operating Fund. Passed and adopted this 15th day of December, 2003. YES NO Blomberg Blomberg Haugen Haugen LeMair LeMair Petersen Petersen Zieska Zieska {Seal} Frank Boyles, City Manager www.cityGtpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 2004 Lift Station Project Costs (Lift Stations No.3, 5, 7, 19,20, 24, & 28) Engineering Fees: ~ Process design (pumps, piping, etc.) for each lift station ~ Electrical design for each lift station ~ SCADA design for three (3) lift stations ~ Site work improvements for each lift station ~ Surveying for each lift station ~ Forcemain design for one (I) lift station ~ Final plans and specifications ~ Bidding contracts/pre-con meeting ~ Construction administration ~ On-site observation ~ Provide record drawings Total estimated Engineering Fees: $145,500 ($105,000 (2003) +$40,500 (2004)) Construction Costs: ~ Lift station reconstruction for each lift station ~ Purchase and install new wet well cover and hatch for each lift station ~ Install new pumps and controllers for each lift station ~ Purchase and install guide rails, supports, and wet well discharge piping for each lift station ~ Purchase and install electrical systems for each lift station ~ Purchase and install panel, instrumentation and control systems for each lift station ~ Purchase and install new standby generators for two (2) stations ~ Construct new valve manholes and discharge piping for two (2) stations ~ Construct new forcemain for one (I) lift station ~ Site work improvements for each lift station Total estimated Construction Costs: $904,500 City Purchase Costs: ~ Purchase new pumps for each station ~ Purchase new controllers for each station ~ Purchase new SCADA equipment for three (3) lift stations Total estimated City purchase costs: $150,000 Total Pro.iect costs for 2004 Lift Station Project: $1,200,000