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Home My WebLink About9C - 2004 Street Recon Project 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 DATE: AGENDA #: PREPARED BY: REVIEWED BY: SUBJECT: DISCUSSION: G: IAgendalAgenda03104FEAS.DOC CITY COUNCIL AGENDA REPORT December 15, 2003 9C LARRY POPPLER, ASSISTANT CITY ENGINEER SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ACCEPTING FEASIBILITY REPORT AND SCHEDULING A PUBLIC HEARING TO CONSIDER 2004 IMPROVEMENT PROJECT HISTORY Each year the City reconstructs street segments that are worn out. At the June 16, 2003, City Council meeting, Council adopted Resolution No. 03-105 authorizing staff to prepare a Feasibility Report for the 2004 Improvement Project as approved by the Council in the 2004-2008 Capital Improvement Program (CIP). The project area considered in the report includes Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle. A map of the project area is included as Exhibit 1 of the Feasibility Report. The proposed project includes street reconstruction, storm sewer, concrete curb and gutter and appurtenant work. Sanitary sewer replacement is proposed for Red Oaks Road and Breezy Point Road. Watermain replacement is proposed for Red Oaks Road. Sanitary sewer pipe lining is proposed for Rutledge Street, Watzl's Point, and the section of pipe between Red Oaks Road and Breezy Point Road under a separate contract. CURRENT CIRCUMSTANCES The attached report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the Feasibility Report, a project financing summary is included to show project cost splits. The total estimated cost of the project is $3,453,572.19. Rutiedge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle have failing bituminous surfaces and bituminous curb. The existing streets vary from 28 feet to 32 feet in width and were originally paved in 1973 - 1977. All proposed street widths will be approximately the same as the existing street widths. The street width is proposed to be 28' for Breezy Point Road and Red Oaks Road. The street width is proposed to be 30' for Adrian Circle, Stefan Circle, Bianca Circle, and Lakeview Circle. The street width is proposed to be 32' for Rutledge Street and would include a 5 foot sidewalk along the south side of Rutledge Street. All streets will remain on a similar alignment and be constructed with B618 curb and gutter. www.cityofqriorlake.com Phone 952.447.4230 / Fax 952.447.4245 The water main system on Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle was installed between 1973 - 1977. It consists of 6-inch cast iron pipe, 6-inch ductile iron pipe and 20-inch ductile iron pipe. The 6-inch cast iron pipe on Red Oaks Road is proposed to be replaced with 8-inch ductile iron pipe, because cast iron pipe breaks more easily. The watermain on the rest of the project will remain in place. The sanitary sewer system on Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle was installed between 1973 - 1977 and consists of 8-inch vitrified clay pipe. The sewer within the project area was televised in July of 2003. The televising report shows offset joints, open fractures, infiltration, mineral deposits, and roots in several sections of pipe. Sanitary sewer replacement is proposed for Breezy Point Road and Red Oaks Road. Sanitary sewer pipe lining is proposed under a separate contract for Rutledge Street, Watzl's Point, and the section of pipe between Red Oaks Road and Breezy Point Road. Pipe lining is proposed in these areas because it is less disruptive than the replacement of the sanitary sewer. The areas proposed for pipe lining are backyard easements. Lining of Rutledge is proposed because it is the only roadway leaving the area and would thus minimize Rutledge Street closures. Storm sewer improvements will include replacing existing pipe and catch basins and adding additional storm sewer. Staff has met with the Prior Lake Spring Lake Watershed District staff to discuss permit requirements. The District staff indicated that "sediment trap" drainage structures similar to those installed with the Hope Street, 150th Street, Mitchell Circle, Estate Avenue, Frog Town, and Candy Cove Trail projects will be necessary throughout the project. An informational meeting is scheduled for January 13th, 2004. The proposed improvements, project schedule and assessments will be presented. The attached Feasibility Report outlines which portions of the cost for the above project will be assessed to the benefiting properties. If the Council approves the Feasibility Report, the Chapter 429 special assessment statute requires a public hearing be conducted prior to proceeding with the project to determine if it is to move forward. ISSUES: The Special Assessment Committee met on December I st at which time the following issues were discussed and recommendations made: Street and Storm Sewer Reconstruction · Pursuant to the assessment policy, the street and storm sewer reconstruction should be assessed at up to 40% of the total project cost against the benefiting pro}?erties, depending upon the special benefit created for each such property. The remaining amounts should be recovered through the general ad valorem G:lAgendalAgenda03\04FEAS.DOC 2 property tax. A cap of the assessment rate at the Feasibility Report rate was discussed and recommended. Sewer and Water Main Replacement · Sewer and water main replacement should be funded through the Enterprise Fund. Sidewalk Construction · Sidewalk construction should be funded through the Capital Park Fund. Assessment Method · The Special Assessment Committee recommends the unit method of assessment for Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and Lakeview Circle due to the fact that lots in the project area are of similar size and/or value. The estimated assessment rate is $8,277.84/unit. CONCLUSION In summary, the project is feasible from an engineering and economic standpoint. Approval of the Feasibility Report does not grant final approval of the project. FINANCIAL IMPACT: The 2004 improvement project is proposed to be financed by special assessments, tax levy, and trunk reserve. Funding sources and amounts are as shown below: Assessments $927,117.58 Tax Levy $1,418,176.36 Sewer & Water Fund $888,971. 75 Trunk Reserve Fund $40,594.00 Water Quality Fund $80,000.00 Capital Park Fund $98,712.50 Project Total Cost $3,453,572.19 ALTERNATIVES: The alternatives are as follows: 1. Approve Resolution 03-XX accepting the Feasibility Report and establish a Public Hearing date as per the attached Resolution. 2. Table the resolution for a specific reason. 3. Deny the Resolution. RECOMMENDED MOTION: A motion and a second to adopt a Resolution accepting the Feasibility Report and calling for a Public Hearing for the 2004 Improvement project. REVIEvrr:! '*- REVIEWED B . G:lAgendalAgenda03104FEAS.DOC 3 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 03-xx RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON 2004 IMPROVEMENT PROJECTS MOTION BY: SECONDED BY: WHEREAS, pursuant to Resolution 03-105, the City Council, on June 16, 2003, ordered a feasibility report to be prepared by the City's Engineering Department with reference to the improvement of Rutledge Street, Red Oaks Road, Breezy Point Road, Adrian Circle, Bianca Circle, Stefan Circle and lakeview Circle; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the Feasibility Report as submitted. 3. The Council will consider the improvement of such streets and areas in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $3,453,572.19. 5. A Public Hearing shall be held on such proposed improvements on the 19th day of January, 2003 at the Fire Station No.1, with the address of 16776 Fish Point Road, City of Prior Lake, Minnesota at 7:00 p.m. Statutory notice and publication requirements shall be followed. Passed and adopted this 15th day of December, 2003. YES NO Hauqen Hauqen Blomberq BlomberQ leMair leMair Petersen Petersen Zieska Zieska Frank Boyles, City Manager Seal} r.-.\gpC!nhltinn\llpC!nlfn.\fl.4 11!1lt'r"'ptfp!1lC! tin.. www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 NOTICE OF PUBLIC HEARING ON 2004 IMPROVEMENT PROJECTS INCLUDING GRADING, STORM SEWER, AGGREGATE BASE, CONCRETE CURB AND GUTTER, BITUMINOUS SURFACING, SIDEWALKS, UTILITY IMPROVEMENTS, AND APPURTENANT WORK IN THE CITY OF PRIOR LAKE, SCOTT COUNTY, MINNESOTA Notice is hereby given that the City Council of the City of Prior Lake, Minnesota will meet in the Council Chambers in Fire Station No.1, 16776 Fish Point Road, on Tuesday, the 19th day of January, 2003 at 7:00 P.M. to consider the improvements for the following streets: PROJECT DESCRIPTION Reconstruction of Rutledge Street. Red Oaks Road. Breezy Point Road. Adrian Circle. Bianca Circle. Stefan Circle and Lakeview Circle, including grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, sidewalks, utility improvements, and appurtenant work. The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvement, whether abutting or not, within the following described areas: Portions of the northeast quarter of Section 35, Township 115 North, Range 22 West, Scott County, Minnesota. Portions of the southeast quarter of Section 36, Township 115 North, and Range 22 West, Scott County, Minnesota. Specific property descriptions are included in the above described area, but not inclusive, are as follows: Property abutting including: Bimo's Addition Breezy Point Edward's 1 st Addition Gateway Shores Hannen's 1 st Addition Hannen's 3rd Addition Johnson's Addition Red Oaks Red Oaks 2nd Addition R.L.S. 022, 025, 039 & 111 Schmidt & Widerstrom 1 st Addition Thompson's 1 st Addition Sect-35 Twp-115 Rng-022 - Lot #1 (;'\PRO IFCTS\2004\ 11 Rree7,YPOint\NoticeS\Pllhhe3rno~tf~tyofpriorlake .com Phone 952.447.4230 / Fax 952.447.4245 The Council proposes to proceed under the authority granted by Minnesota State Statutes Chapter 429. The total estimated cost of improvements is $3,453,572.19. A reasonable estimate of the impact of the assessment will be available at the hearing. All persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. Written or oral comments will be considered. Dated: December 15, 2003 By Order of the City Council Frank Boyles City Manager Published in the Prior Lake American, January 3,2004 and January 10, 2004. G:\PROJECTS\2004 \11_ BreezyPoint\Notices\Pubhearnotice.DOC