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Home My WebLink About10B 2012 Official City Fee SchedulePRIO AV 0-4 4646 Dakota Street SE m Prior Lake. MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 19, 2011 AGENDA #: 1013 PREPARED BY: JERILYN ERICKSON, FINANCE DIRECTOR PRESENTED BY: JERILYN ERICKSON AGENDA ITEM: CONSIDER APPROVAL OF THE 2012 OFFICIAL CITY FEE SCHEDULE DISCUSSION: Introduction The purpose of this agenda item is to consider approval of the 2012 Official City Fee Schedule in accordance with the City Council's bylaws. The fee schedule identifies those types of service charges and license fees charged on a user basis to recover City- associated costs as directed by the City Council in an effort to reduce reliance upon the property tax. The intent is that the user who benefits should pay the ultimate cost of the service provided. Histo Staff reviews the fee schedule as a part of the annual budget process and makes recommendations for changes or additions as needed. Then, at the City Council's annual meeting, a new fee schedule for the year is adopted. In the past there has been some confusion because the City charges last year's fees until the new schedule is adopted. This year, we checked the bylaws and to reduce confusion have placed this item on the agenda the last meeting of the year so the new fees will be in force for all of 2012. Current Circumstances Attached is the proposed 2012 Official City Fee Schedule that lists fees, service charges, escrows and securities. New fees (including fees that have historically been charged but haven't been reflected on the fee schedule) and proposed changes are indicated in the table below alongside their present amount (Please see the description of the changes following the table): ........................................................ 7. - ......................................................................................................................................................................................................................... Storm Water Charge ............................... $7.25 (residential) - ....................... ....................................... $9.00 (residential) $21.75/acre $27.00/acre ............ 8. ........................ ....... . .......... . .................................................................................................... Minimum Charge for Water & ................... . . . ... . .............. . .................................................. . ........... .. . .............................................................................. $2.50 Water, Sewer $2.50 Sewer .......... ............ 9. ........................ .............. ......................................... . ...................... . ........................................ Sewer Rate —for users not .................. - ...... . ...... ............ . ............... . .................................. ..... ............... . ................................. . ................ I .................. . ..... $25.00/cycle connected to the Municipal 1 Water System . ................... . ............... .. .. ...... ....................................... . ............ ...................................................... ..................... . ......... Odd-Even Sprinkling Ban .... .................... .............................................................. Ils offense—warning; Violations 2 nd - $ 50.00; 3 rd $100 Each subsequent offense — fine shall double. .... . ............................ ................................ . . . . .... . .......... . ....... Bulk Water Meter Rental ................................................... . . . . .. ..... . ..... . ................................................................ ................................... Administrative Fee - $100.00; Meter Deposit — < 1 1 /2 inch - $500.00; 1 1 /2 inch - $1,500.00 ........... ............On 12 ............................. .................... . ............ . .. . ......................................................... . ..... 3.2 Malt Liquor -Sale . ........ . .................................................................... .... $................... ..... ........................................................................... ............400.00 .. ......... ........... . . .. .... . ...... . . .. ........ ........................... ............. On-Sale Wine License . ............................ . ......................... ............................. ........... $1,500.00 . .. .. ............ ...... . $1,750.00 .. ......... . ............ .............................................................................................................................. Metro Sewer Availability Charge .................................................... . .... ........ ..... $2,230.00 ....................................................... .................. . $2,365.00 (Met Council SAC) 5. ....................... ................................................................ .. . ........... . ... .................. ... ............. Picnic Table Moves ........................... . .. ........ . . ..... ...... ..................................................................................................... $15.00 table $15.00 / table; minimum of 4 tables .. .......... ... .................................. . ....... .......... ............. .. . . .... . ................... . ........... Beach Groups (over 25 people) ............................... . .................. .... ........................................... . ........... $2.00/person .. ..... . ....... $20.00/bus (Sandpoint) ................ 7. ....... . .... .... . .. . .. . ................. .............................. Barricades . . . ......... . ........ ...................................................................... . $10.00 barricade .................. ..................... ..... . . . .. ......... . $10.00 barricade; minimum of 2 barricades .. ......... ...................................................................................................................... ............ Garbage Barrels ....... .... ............................ . ............................................ ......................................... .................... .. $10.00 barrel ......... ........................ ................. $10.00 / barrel; minimum of 2 barrels ........... ......... i .......... .. ... . .. . ............. . ....... . ........... . .. . ...... . ......... . . ........... Meter Tamper Charge .............................. . . ................... . .......................................... .. ............. . ........... ... ..... . .... ..... .... ...... .. $100.00 ........ 20....... _ Shelter/Band .................. .................... .... ............. . .................................................................. ............. .......... ...................... ...... ........................................;.................Residents ; $50/day; Shell/Gazebo Rental Nonresidents - Nonresidents (Community Parks) $1 00/day; $1 00/day; No charge No charge for Prior for Prior Lake Lions Lake Lions Club at Club at Sand Point Sand Point Beach Beach Only; No Only. charge for School District #719, Youth organizations, non- profit civic groups, churches and government agencies for rentals Monday through Thursday. .......................... ............... ................................ ................................................................... Community Garden (05/01- . ......... ..... . .... . ......... ........... . . ............................................... Deposit - $20.00; .. ..... .... .. ............ No Deposit; Rental 10/31) Rental — for Resident Resident/Nonresident Nonresident Per ........................... ................................................................................................................ ............................. $35.00 / $50.00 ....... . .. I . . ................. . .................... . ........ I ..................... I .. . .......... . reement . .. .................. .................... !kg ........ . .... . I Explanation of Changes 1. Administration Fee on Development Agreements (4 %) is an existing fee and should be added to the Fee Schedule. 2. Construction Observation Fee on Development Agreements (5 %) is an existing fee and should be added to the Fee Schedule. 3. Administrative Charge for No Notice to Commence Construction for Utility Connections is an existing fee and should be added to the Fee Schedule. 4 -7. Water Rates, Met Council Sewer Rate and Storm Water Charge increases are based on Staff recommendations made in conjunction with the approval of the Capital Improvement Program (2012- 2016). These rates are charged each billing cycle. Each of these fees was announced at the Truth in Taxation Hearing. 8. Minimum Charges for Water and Sewer are existing fees and should be added to the Fee Schedule. These minimums are charged each billing cycle if there is no consumption. These charges will be considered further in conjunction with the Capital Improvement Program annual update. 9. Sewer Rate for Users Not Connected to the Municipal Water System is an existing fee and should be added to the Fee Schedule. This rate is charged each billing cycle. This fee will be considered further in conjunction with the Capital Improvement Program annual update. 10. Odd -Even Sprinkling Ban Violation is an existing fee and should be added to the Fee Schedule. 11. Bulk Water Meter Rental includes an administrative fee for issuing and tracking the rental of bulk water meters and a deposit to ensure that the meter is returned in working condition. 12. On -Sale 3.2 Malt Liquor reflects the 2 nd of 3 increases phased in over the period 2011 -2013. This schedule was adopted on 03/07/2011. 13. On Sale Wine License reflects the 2 nd of 3 increases phased in over the period 2011 -2013. This schedule was adopted on 03/07/2011. 14. The MCES SAC (sewer availability charge) increase of $135 from $2,230 to $2,365 is a Metropolitan Council Environmental Services fee which the City is required to collect and remit. The fee helps pay the capital costs of construction of the Metropolitan sewer interceptor system. This rate has increased incrementally by $50 -150 each year since its inception and will continue to increase over the next few years according to the Metropolitan Council. 15. Picnic Table Moves. Staff is recommending that the language be modified to reflect a minimum of four tables in order to be the most cost - efficient regarding use of staff time and equipment. 16. Beach Groups (Over 25 People). Staff is recommending a change in how the beach groups are charged from a per person basis to a per bus basis. 17. Barricades. Staff is recommending that the language be modified to reflect a minimum of two barricades in order to be the most cost - efficient regarding use of staff time and equipment. 18. Garbage Barrels. Staff is recommending that the language be modified to reflect a minimum of two garbage barrels in order to be the most cost - efficient regarding use of staff time and equipment. 19. Meter Tamper Charge is an existing fee and should be added to the Fee Schedule. The current ordinance provides for a $100.00 penalty when the seal that is affixed to a water meter during installation is either broken or removed. This charge will be considered further in conjunction with the review and update of the Water and Sewer ordinances. 20. Picnic Shelter /Band Shell /Gazebo Rental (Community Parks). Staff is recommending that the language be modified to reflect that School District #719, youth organizations, non - profit civic groups, churches and government agencies that utilize these facilities Monday through Thursday are currently not charged a fee. 21. Community Garden (05/01 — 10/31). Staff is recommending that the $20.00 deposit is eliminated and the rental fees be based on the agreement established at the beginning of the season which takes the plot size configurations into account. Conclusion The changes approved by the City Council will be incorporated into the 2012 Official City Fee Schedule with an effective date of January 1, 2012. ISSUES: Prior Lake has a history of charging fees in proportion to city expenses for services for which a discrete benefactor can be identified. FINANCIAL The fee schedule identifies those types of service charges and license fees IMPACT: charged on a user basis to recover City- associated costs. ALTERNATIVES: The following alternatives are available to the City Council: 1. Approve the 2012 Official City Fee Schedule as presented 2. Approve the 2012 Official City Fee Schedule subject to specific Council amendments 3. Delay action if the Council requires additional information. RECOMMENDED Alternative #1 - Motion and second to adopt the 2012 Official City Fee MOTION: Schedule as proposed. 4 O 4 FRIO F 2012 OFFICIAL FEE SCHEDULE City of Prior Lake PROPOSED Current Charges Park Dedication Fee Residential Commercial/industrial Street Oversize Acreage Charge Trunk Sewer Acreage Charge Trunk Water Acreage Charge Trunk Stormwater Acreage Charge Low density residential (R1,R2,R3) High density residential (R4) Commercial/industrial Utility Connection Charge - Sanitary Sewer Utility Connection Charge - Water Administration Fee on Development Agreements Construction Observation Fee on Development Agreements Escrow for Preliminary and Final Plats 3 lots or fewer 4 - 10 lots 11 or more lots Administrative Charge for No -Notice to Commence Construction for Utility Connections $3,750.00 / unit $6,400.00 / ac. $4,920.00 / ac. $3,040.00 / ac. $5,500.00 / ac. $2,790.00 / ac. $4,600.00 / ac. $5,780.00 / ac. $9,000.00 $9,000.00 4.0% 5.0% $1,000.00 $2,500.00 $5,000.00 $100.00 Building Permit 2003 AMM Schedule Change of Occupancy Permit $40.00 Common Home Improvements Fixed valuation fee Re- roofing $74.75 Re- siding $74.75 Windows Lower level finish (1 room) Lower level finish (2 room) Lower level finish (3 room) Lower level finish (4 room) Swimming pool (above ground) Swimming pool (below ground) Driveway Permit Excavation & Grading Permits & Escrows Permit for Residential < 1 acre Escrow for Residential >= 1 acre Security for Residential Restoration Escrow for Commercial/Developers Security for Commercial/Developer Restoration Plan Review Repetitive Plan Review Plumbing Permits Industrial, commercial, multi - residential Residential - new construction (single /two family) Residential - additions Mechanical Permits Industrial, commercial, multi - residential Residential - heating/air (single /two family) Residential - gas fireplaces Residential - additions Moving Permit Residential Contractor's Deposit Tree Deposit Right -of -Way Permit Yearly Registration Fee for Online ROWAY Program (includes landscaping ROW) Right of Way Permit (waived for companies with franchise agreements with City) Right of Way Security Boulevards (waived for companies with franchise agreements with City) Right of Way Security Streets $74.75 $34.75 $62.25 $74.75 $87.25 $74.75 $162.25 $30.00 $100.00 $950.00 / month; $250 minimum $2,000 / acre $950.00 / month; $250 minimum $2,000 / acre 65% Building Permit Fee 32.5% Building Permit Fee 1.0% of cost ($49.50 min.) $149.50 $49.50 1.0% of cost ($49.50 min.) $149.50 $49.50 $49.50 $50.00 $1,500.00 $100 per inch of required replacement; minimum $500 $25.00 $250.00 $500.00 125% of restoration estimate Page I ojs 04 ?RIO 2012 OFFICIAL FEE SCHEDULE F City of Prior Lake PROPOSED Current Charges Water Rate $3.15/1000 gals. 1st 25,000 gals. $4.34/1000 gals. above 25,000 gals. Sewer Rate (City) $1.90/1000 gals. Met Council Sewer Rate (MCES) Minimum Charge for Water Minimum Charge for Sewer Bulk Water Charge Capital Facility Charge Storm Water Charge Prepaid Card Initial/Replacement Fee (for bulk water) Sewer Rate - for users not connected to the Municipal Water System Odd -Even Sprinkling Ban Violations: First Offense Second Offense Third Offense Each Subsequent Offense Bulk Water Meter Rental Administrative Fee Meter Deposits Meter Tamper Charge $2.05/1000 gals. $2.50 $2.50 $5.0011000 gals. I0.00/billing cycle $9.00 (residential) / $27.00 acre $5.00 $25.00 Warning $50.00 $100.00 Shall Double $100.00 < 1 1/2 inch - $500.00 >or =1 1/2 inch - $1,500.00 $100.00 D eePecmant Qaarrh 20.00 NSF Charge Delinquent Assessment Administration Charge Water Shut -off Charge (Day/Night) Late License Processing Charge Delinquent Utility Account - Door Hanger Charge Plumbing Registration Customer Lists (annual charge) 28.00 30.00 45.00/95.00 50.00 25.00 25.00 50.00 Club License $650.00 Consumption & Display License (Temporary) $25.00 Consumption & Display License $550.00 Off Sale Intoxicating $380.00 w /100.00 credit available for training Off Sale 3.2 Malt Liquor On Sale Intoxicating On Sale 3.2 Malt Liquor On Sale Sunday Liquor Temporary On Sale & Temporary On Sale 3.2 Malt Liquor (1 -3 days) On Sale Wine License Investigation Fee - On/Off Sale Intoxicating Investigation Fee - On Sale 3.2 Malt Liquor Investigation Fee - Off Sale 3.2 Malt Liquor Refund Retainage Fee - On Sale Intoxicating Late Fee for License Renewals $100.00 $6,300.00 $400.00 $200.00 $75.00 $1,750.00 $500 min. /actual cost up to $10,000 max. $100.00 $50.00 $400.00 $50.00 Page 2 of 5 0(( 4 R 2012 OFFICIAL FEE SCHEDULE City of Prior Lake PROPOSED Current Charges Animal License $15.00/$25.00 Temporary Gambling Permit $10.00 Gambling Premise Permit $100.00 Cigarette License $250.00 Dog Boarding Fees $10.00 Dog Impoundment Fines 1 st licensed/unlicensed - $25.00/$50.00 Water Tower Charge 2nd offense - $50.00 Dangerous Dog Annual Registration Kennel License Massage Therapy License Investigation Fee Outdoor Concert Permit/(clean-up deposit): wedding/private reception commercial events Refuse Haulers License Peddler's Permit Taxi Cab License Golf Cart Permit Special Hunting Permit 3rd offense - $100.00 $50.00 $50.00 $100.00 actual cost up to $500 max. $50.00/$200.00 $200.00/$500.00 1 st truck - $250.00 each additional truck - $50.00 $50.00 $100.00 1$50.00 each additional cab $25.00 $25.00 MENEM Frost Plates $7.50 MCES Direct Interceptor Connect Permit Review Charge $900.00 MCES Metro Sewer Availability Charge $2,365.00 Pressure Reducer cost plus 15% Sewer Connection Charge $600.00 Water Connection Charge $900.00 Water Meter - residential 5/8" cost plus 15% Water Tower Charge $1,000.00 Water Inspection Industrial, commercial, multi- residential 1.0% of cost (25.50 min.) Residential 25.50 Sewer Inspection Industrial, commercial, multi- residential 1.0% of cost (25.50 min.) Residential 25.50 Boat slip rental Resident/non- resident - weekday (Monday noon through Friday 10:00 a.m.) 60.00/80.00 Resident/non- resident - weekend (Friday noon through Monday 10:00 a.m.) 75.00/105.00 Canoe/Kayak Rack rental (Sandpoint) - Seasonal (05101 - 09/30) sn nn Resident Non - Resident Canoe rental (Watzl's) Picnic Shelter/Band Shell/Gazebo Rental (Community Parks) Resident/non- resident PriorLake Lions Club (Sand Point Beach Only) School District #719, Youth Organizations, Non - Profit Civic Groups, Churches and Governmental Agencies Lakefront Park Pavilion Rental: Resident (Mon -Fri, 2 hr. min. /Sat, Sun, City Holidays 4 hr. min) Non - Resident (Mon -Fri, 2 hr. min. /Sat, Sun, City Holidays 4 hr. min) School District #719 (Monday- Friday, 2 hr. min.) (Sat., Sun. & City Holidays, 4 hr. min.) Youth Organizations, non -profit civic groups, churches & government agency functions (Mon- Friday, 2 hr min) (Sat., Sun. & City Holidays, 4 hr. min.) Club Prior Rental: Resident (Mon -Fri, 2 hr. min. /Sat, Sun, City Holidays 4 hr. min) Non - Resident (Mon -Fri, 2 hr. min. /Sat, Sun, City Holidays 4 hr. min) Community Garden (05101 - 10/31) Rental - Resident/Nonresident 100.00 3.00 / hour 50.00 - 100.00 /day No Charge No Charge - Monday through Thursdav 50.00/hour, 200.00 damage deposit 85.00/hr, 200.00 damage deposit 25.00/hour 50.00/hour 25.00/hour 50.00/hour 25.00/hour, 200.00 damage deposit 45.00/hr, 200.00 damage deposit Cost Per Agreement Page 3 of S 04 FRIO 2012 OFFICIAL FEE SCHEDULE City of Prior Lake PROPOSED Current Charges Boat Trailer Parking (Sand Point Beach) $20.00 /day Daily Admission (Sand Point Beach) $5.00 /day Season Park Sticker (resident/non- resident) Park Program Surcharge (non - resident) Picnic Table Moves (minimum 4 tables) Beach Groups (over 25 people) Barricades (minimum 2 barricades) Garbage Barrels (minimum 2 barrels) Final Plat Application Fee Final Plat Major Modification GIS final plat fee Home Occupation Permit Letter of Credit (residential building relocation) Metes & Bounds Subdivision P.U.D. (new) P.U.D. (final) P.U.D. Minor Amendment P.U.D. Major Amendment Preliminary Plat Application Fee Preliminary/Final Plat Combination Fee Registered Land Survey Rezoning Sidewalk Sales Permit Sign Permit (permanent) - Single Tenant Buildings Sign Permit (permanent) - Multiple Tenant Buildings Sign Permit (temporary) Sign Permit Deposit (temporary) Site Plan Survey Waiver Tree Preservation Lot Deposit Vacation Fee Variance Fee (Other) Variance Fee (Single Family Residential) Variance Fee (Subdivision Ordinance) Zoning Code Amendment Zoning Appeal (Administrative & Planning Commission) Zoning Verification Letter $25.00 / $50.00 $5.00 /person, per program $15.00 / table $20.00 / bus $10.00 / barricade $10.00 / barrel $35.00 - 1st 40 sq. ft. plus $150.00 + $5/lot $200.00 $25.00 + $10/lot $10.00 $5,000.00 $150.00 500.00 + 10 /acre $200.00 $200.00 $500.00 $500.00 + $10/lot $200.00 + $5/lot $150.00 $300.00 + $10 /ac. $100.00 25 /sq. ft. thereafter $45.00 - 1 st 40 sq. ft. plus .25 /sq. ft. thereafter $35.00 $100.00 $300.00 $50.00 $100 per inch of required replacement; minimum $500 $200.00 $200.00 $150.00 $200.00 $350.00 $75.00 $35.00 TIF Reassignment Cost $500.00 Annexation Filing Fee (plus city expenses) Preliminary TIF Application Fee (plus city expenses) $2,500.00 TIF Application Fee Escrow Deposit(based upon expenses incurred) $12,000.00 Conduit bond financing origination fee $50,000.00 Page 4 of 5 p4 PR(p$ F v en M �MVCS�� 2012 OFFICIAL FEE SCHEDULE City of Prior Lake PROPOSED Current Charges Audit Booklet $10.00 Budget Booklet $15.00 CIP Booklet $15.00 City Code Book Comprehensive Plan Comprehensive Utility Plans (each) Public Works Design Manual Subdivision/Zoning Ordinance Booklet Aerial Maps (small /regular /large) Plan Copies (regular/large) Developers will be given 1 set of S &W asbuilts at no charge -addnl prints will be charged above rate City Maps (small /regular /large) Topo Maps (small /regular /large) GIS data files (cd format) 2 -ft contours, planimetric data parcels only custom data (purchase /update) - $100.00/$25.00 $50.00 $25.00 $10.00 $25.00 $5.00 /$10.00 /$15.00 $5.00 / $10.00 $1.00 /$5.00 /$10.00 $10.00/ $15.00 / $25.00 $12.00 /ac. $.05 /parcel $50.00/hr. Copy charge per policy $.25 ea. DVDNHS copies $5.00 Sand bags Wetland marker signs Memorial plaques Memorial trees Memorial benches: 6' metal coated Street standard plates (cd format) (Actual cost) $5.00 $200.00 $250.00 $850.00 $5.00 Page 5 of 5