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REGULAR COUNCIL MEETING
AGENDA
Please Note Time
Change.
Date: SEPTEMBER 16, 2002
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE:.......................... 8:00 p.m.
2. APPROVAL OF AGENDA:
3. CONSIDER APPROVAL OF SEPTEMBER 3,2002 MEETING MINUTES
4. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non-
controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of
the public specifically requests that an item on the Consent Agenda be removed and considered separately.
Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed
from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category.
A) Consider Approval of Invoices to be Paid.
B) Consider Approval of Treasurer's Report
C) Consider Approval of Building Permit Report.
D) Consider Approval of Monthly Fire Call.
E) Consider Approval of a Resolution Approving the Final Plat and Authorizing Execution
of the City's Standard Development Agreement for the Plat Known as Red Cedar
Heights.
F) Consider Approval of a Resolution Authorizing Execution of a Development Contract
for the Extension of Public Services for Shepherd's Path.
5. ITEMS REMOVED FROM CONSENT AGENDA:
6. PRESENTATIONS:
A) Presentation to Retiring Scott County Library Executive Director Janet Williams for 30
Years of Service.
7. PUBLIC HEARINGS: NONE.
8. OLD BUSINESS:
A) Consider Approval of Ordinance Amendments Relating to Water and Sewer Rates: (1)
Ordinance Amending Prior Lake City Code Section 704.1001 to Increase the Base
Water Billing Rate by $.35 for Every 1000 Gallons of Water Used and Establishing a
Tiered Rate; (2) Ordinance Amending Prior Lake City Code Section 705.901 to
I ncrease the Sewer Billing Rate by $.15 for Every 1000 Gallons of Water Used.
9. NEW BUSINESS:
A) Consider Approval of a resolution Authorizing Negotiated Sale of $1,050,000 General
Obligation Improvement Bond of 2002.
B) Consider Approval of Two Resolutions: (1) Declaring Costs to be Assessed and
Ordering Preparation of Proposed Assessment Roll for the 2002; and (2) Establishing
the Date of the Assessment Hearing for the 2002 Improvement Project (Project 02-11).
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10. OTHER BUSINESS:
11. ANNOUNCEMENTS/CORRESPONDENCE
12. ADJOURNMENT
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REGULAR COUNCIL MEETING MINUTES
September 3, 2002
CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Council members Gundlach, Petersen,
Zieska, and LeMair, City Manager Boyles, City Attorney Pace, Public Works Director Osmundson, Community Development
Director Rye, Finance Director Teschner, Planning Coordinator Kansier, Planner Cynthia Kirchoff and Recording Secretary
Carlson.
APPROVAL OF AGENDA:
MOTION BY PETERSON, SECOND BY ZIESKA, TO APPROVE THE AGENDA AS AMENDED/SUBMITTED.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
APPROVAL OF AUGUST 19. 2002 REGULAR MEETING MINUTES
MOTION BY GUNDLACH, SECOND BY PETERSEN, TO APROVE THE AUGUST 19, 2002 REGULAR MEETING
MINUTES AS SUBMITTED.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid.
(B) Consider Approval of Resolution 02.144 Approving the Final Plat and Authorizing Execution of Standardized
Development Contract for Wensmann 3rd Addition.
Boyles: Reviewed the remaining Consent Agenda Items.
MOTION BY ZIESKA, SECOND BY LEMAIR, TO APPROVE CONSENT AGENDA AS SUBMITTED.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA: NONE.
PRESENTATIONS:
Presentation Regarding Lakefront Plaza Project (Roger Johnson)
Roaer Johnson (Wensmann Homes): Provided a brief update with sketches of the proposed project. The project is
targeted for residents 55 years and older. Johnson also explained the commercial areas and presented samples of the
exterior building materials.
LeMair: Questioned the number of commercial parking spaces and the price range of the units.
Johnson: Advised that the plan allowed for 30 spaces.
Kelly Murray (Wensmann Homes): Advised that the units would be between $116,000 and $212,000 depending on size
and location. Also stated that at the neighborhood meeting the project was well received and supported.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
City Council Meeting Minutes
DRAFT
September 3, 2002
Herb Wensmann: Commented that he was happy with the project and believed it would be an asset in getting the
downtown redevelopment started. Also thanked Randy Simpson for his preliminary work on the project.
HauQen: Read a letter dated August 30, 2002, from R & K Sales Inc. in support of the project. R & K Sales also thanked
the administration and staff for their support in the development process.
PUBLIC HEARINGS: NONE.
OLD BUSINESS:
Consider Approval of a Resolution Authorizing Execution of Standard Professional Services Agreement with
Bonestroo Rosene Anderlik and Associates Inc. to Provide Construction Inspection and Construction Staking for
CSAH 42/CSAH 83 Utility Improvements.
Larry PODDler: Reviewed the agenda item in connection with the staff report.
MOTION BY LEMAIR, SECOND BY PETERSEN, TO APPROVE RESOLUTION 02.145 AUTHORIZING EXECUTION OF
STANDARD PROFESSIONAL SERVICES AGREEMENT WITH BONESTROO ROSENE ANDERLlK AND ASSOCIATES,
INC. (BRAA) TO PROVIDE CONSTRUCTION INSPECTION AND CONSTRUCTION STAKING FOR CSAH 42 AND CSAH
83 UTILITY IMPROVEMENTS. (CITY PROJECT #02-07)
HauQen: Questioned if there were bids from other firms.
PODDler: Advised that no other bids were received, and that BRA had provided the plans and specifications for the project
and the project to the east. The staff was confident in their abilities.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution Reversing the Decision of the Planning Commission and Approving a Variance
to Allow Import of Materials, Grading and Filling within the Bluff Impact Zone for Hillcrest Homes (02-076).
Suesan Pace, (City Attorney): Reviewed the agenda item in connection with the staff report. The Council overturned the
Planning Commission's decision based on the Findings stated in the proposed resolution. Further advised that Chris
Deanovic of Hillcrest Homes recognized his error and violation of permit process, noting that Deanovic agreed with the
decisions and wished to demonstrate his sincerity by offering a payment to the City of $2,500.00 to compensate the City for
its time and effort in dealing with this situation.
MOTION BY ZIESKA, SECOND BY LEMAIR TO APPROVE RESOLUTION 02.146 REVERSING A DECISION OF THE
PLANNING COMMISSION TO DENY A VARIANCE TO THE PROVISIONS OF SECTION 1104.402 TO ALLOW THE
IMPORT OF MATERIALS, GRADING AND FILLING WITHIN THE BLUFF IMPACT ZONE ON PROPERTY LOCATED IN
THE R-1 (LOW DENSITY RESIDENTIAL) DISTRICT AND THE SD (SHORELINE OVERLAY) DISTRICT IDENTIFIED AS
14764 ROSEWOOD ROAD.
VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, nay by Gundlach, the motion carried.
Gundlach: Commented that he appreciated what the developer has done, but voted against overturning the Planning
Commission to be consistent with his previous vote.
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City Council Meeting Minutes
DRAFT
September 3, 2002
HauQen: Commented that state statute dictates many zoning regulations. Believed it important for the City to be consistent
between projects and homeowners including penalties. Suggested the City Attomey and staff research a process with
penalties for zoning code violations and bring it back to the City Council for discussion.
Consider Approval of Resolutions Relating to Lakefront Plaza: (1) Amendment of Vacation Resolution; (2) Tax
Increment Financing Agreement; (3) Contract Regarding Use of City Property; and (4) Lease Agreement for
Temporary Sales Office.
Rve: Reviewed part one of the agenda item in connection with the staff report relating to the vacation of the platted alley
and a utility easement.
MOTION BY PETERSEN, SECOND BY GUNDLACH TO AMENDING RESOLUTION 01.137 PROVIDING FOR THE
VACATION OF THE PLATTED ALLEY AND A 20' WIDE DRAINAGE AND UTILITY EASEMENT LOCATED IN BLOCK 9,
PRIOR LAKE ORIGINAL PLAT.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Rve: Reviewed part two of the agenda item in connection with the staff report relating to approval of the Tax Increment
Financing Agreement. Noted that one issue was presented after the report was written, and explained that the original
agreement was between R&K Sales and the City was drafted but not executed. R&K has agreed to sell the site to
Wensmann Homes with the closing scheduled for tomorrow, technically R&K still owns the property. There is no signed
agreement between the City and Wensmann Homes. Staff recommended approval with additional language in the Contract
stating "contingent upon transfer of title to the property from R&K Sales to Wensmann Homes." The ownership
technicalities have then been observed.
MOTION BY ZIESKA, SECOND BY LEMAIR, AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH
WENSMANN HOMES FOR THE LAKEFRONT PLAZA PROJECT CONTINGENT ON THE TRANSFER OF OWNERSHIP
FROM R&K SALES TO WENSMANN HOMES TO BE AMENDED AS STATED.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Rve: Reviewed part three of the agenda item in connection with the staff report relating to the contract for private use of
public property.
MOTION BY PETERSEN, SECOND BY ZIESKA, TO AUTHORIZE EXECUTION OF A CONTRACT REGARDING THE USE
OF CITY PROPERTY IN CONNECTION WITH THE CONSTRUCTION AND DEVELOPMENT OF LAKEFRONT PLAZA.
Zieska: Questioned the issue of storm water ponding and whether there were any provisions made for storm water ponding
for future developments.
Rve Advised that some provisions had been made as part of this project, noting that the intent is that the pond being
constructed in conjunction with this project will also handle runoff from the reconstruction of that portion of Main Avenue.
Storm water ponding for the remainder of downtown will require additional planning and engineering work in order to
develop some kind of long term solution.
Gundlach: Advised that the storm water ponding issues were discussed at the Watershed meeting two weeks ago, and that
the Watershed is also looking for a long term solution.
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City Council Meeting Minutes
DRAFT
September 3, 2002
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Boyles: Reviewed part four of the agenda item in connection with the staff report relating to the lease agreement for a
temporary sales office. Noted that staff felt the vacant city-owned lot in the northeast quadrant of County Road 21 and Main
street would be an excellent lot for a temporary sales facility, and that the developer had agreed to provide landscaping
consistent with the redevelopment plans for the Downtown area.
Petersen: Asked the lease amount, and if there was any other projects the City would complete in conjunction with the
improvements to that lot.
Boyles: Advised that the lease payment would be $500 per month which corresponds with other similar sized properties.
Hauaen: Questioned who would be responsible for sewer and water connections.
Boyles: Advised that Wensmann would bear the expense, noting that a portion of the fees are set by the Metropolitan
Council who do not make exceptions for temporary connections. .
Osmundson: Added that the temporary connections would be about $4,000 and further explained the temporary hookups
and credits.
LeMair: Suggested that the rent fee could be reduced.
Zieska: Agreed with Petersen that Wensmann would be putting money into this property for landscaping to show a vision
of what downtown will look like. When the sales trailer moves, it will all disappear. Redevelopment in the Downtown area
has been talked about for years and Lakefront Plaza will be a stepping stone for that redevelopment. Believed that
anything the City could do to help and show they are a partner in this case is justified.
Herb Wensmann: Explained the landscaping around the sales trailer.
Pace: Said the landscaping improvements could be considered within the lease agreement as additional consideration.
Gundlach: Added that the developer was willing to put up signage and suggested reducing the rental fee to $1.00 in lieu of
the landscaping costs.
Zieska: Suggested one annual payment of $12.00, or $1.00 per month, and consideration.
Pace: Suggested the Agreement would be amended to say" and other valuable consideration, the sufficiency which is not
disputed, the parties agree as follows.n, with other considerations being the lights, signs and landscaping. Advised that
documents relating to land are only enforceable to what is in the actual document.
MOTION BY ZIESKA, SECOND BY GUNDLACH. ADOPTING THE LEASE AGREEMENT WITH THE AMENDMENTS
PROPOSED BY THE CITY A TIORNEY AND CHANGING THE LEASE PAYMENT TO $1.00 p~~ M~
MAXIMUM OF 12 MONTHS
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Groundbreaking is scheduled for Monday, September 16, at 3:00 p.m.
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City Council Meeting Minutes
DRAFT
September 3, 2002
Consider Approval of a Resolution Approving an Amendment to the Creekside Estates PUD to Revise the Number
of Approved Underground Parking Spaces for the 54-unit Building.
Kansier: Reviewed the agenda item in connection with the staff report.
MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 02-147 APPROVING A MINOR
AMENDMENT TO THE CREEKSIDE ESTATES PLANNED UNIT DEVELOPMENT TO REVISE THE NUMBER OF
APROVED UNDERGROUND PAKRING SPACES FOR THE 54-UNIT BUilDING.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and leMair, the motion carried
Consider Approval of Recommendations to Improve Resident Comfort at City Council Meetings.
Bovles: Reviewed the agenda item in connection with the staff report and asked for feedback from the Council.
LeMair: Felt the times did not have to be adjusted. The workshops are a necessary function before the meetings. Did not
want to see the workshop schedules compromised. A platform on the monitors could be available for guests. Incorporate
the forum into the regular meeting.
Zieska: Commented that he did not have a problem with the start time changed to 7:00 pm, and including the forum as part
of the meeting. In favor of a table for guests if that makes them more comfortable than speaking at the podium. There could
be other avenues explored as far as the monitors.
Petersen: Did not mind having the option to start the regular meeting at 7:00. Did not find anyone uncomfortable speaking
at the podium, but sees no problem with a table of some sort. Would like to keep the monitors in front. No problem with the
present seating arrangement.
Gundlach: Would prefer continuing workshops on Mondays because it was easier to do all in one night from a scheduling
standpoint. Pointed out that including the public forum in the regular meeting lends itself to some abuse. Some people may
want to use the live broadcast for their own agenda. Also noted that the public forum was intended to be more informal and
less intimidating which is why it was not included during the regular meeting. Suggested that if the open forum was
included in the regular meeting, there be some strict parameters reserving the topics to only those items the council could
not act on during that night's meeting. Supported putting a table where the recording secretary sits, or next to the podium
could be a possibility. Believed the present seating arrangement is good from a utility standpoint.
Hauaen: Supported revising the starting time to 7:00 p.m., noting that the intent is to preserve the workshop but not waste
time if no one is speaking at the forum. Supported incorporating the forum into the regular meeting. Suggested creating a
specific time for a public hearing within the meeting. In favor of creating an alternative for speakers, and suggested a
different technology for the monitors. Wanted the seating to be changed to have all Councilrnembers together making
decisions and portraying a team atmosphere and open environment.
LeMair: Clarified that he is in support of changing the meeting time to 7pm if the public forum is incorporated into the
regular meeting. Had no preference as to seating.
Hauaen: Advised that the City Manager would take the input provided and bring a plan back to the Council for
consideration.
A brief recess was called at 9:01 p.m. The meeting reconvened at 9:08 p.m.
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City Council Meeting Minutes
DRAFT
September 3, 2002
NEW BUSINESS
Consider Approval of a Resolution Approving a Conditional Use Permit to Allow Gymnastics School on Property
Located at 5500 Cottonwood Lane.
Kirchoff: Reviewed the agenda item in connection with the staff report.
Gundlach: Asked for clarification if the CUP applied to a 10,000 square foot area or a 5,000 square foot area.
Kirchoff and Pace: Explained the TIF condition and school area regulation and warehouse area.
Gundlach: Suggested a wall would be better.
LeMair: Agreed.
Kansier: Clarified that Gleason operates other schools and would use the storage area for other equipment as well. The
separation is to maintain the TIF status for the site. Staff would like to see a physical separation of some type, with no
access from one space to the next.
Gundlach: Questioned if the other business of renting and storage should be listed as a business on the CUP. Believed
the site was good for the school, but concerned about the process.
Kansier: Explained that warehouse storage was a permitted use in the district and does not require a conditional use
permit.
Hauaen: Asked if the equipment would go back and forth the between the school and storage area.
Larry Gleason: Advised that he has 3 schools and between the various schools he needs equipment storage for seasonal
equipment or equipment that is manipulated between schools.
Zieska: Asked if the intent was ever to have a 10,000 square foot gymnastic school, or if the need was always to have a
portion for equipment storage.
Gleason: Responded it would be ideal to have a 10,000 square foot school, but could only go with 5,000. When the TIF is
up he will use the total area.
Hauaen: Asked if he stored equipment at the previous site. Also concerned about a chain link fence instead of a wall.
Gleason: Advised that he did not have any storage space at the previous site. Further advised that there is a similar in his
school in Eagan and aesthetically he would not have a problem with having a wall for separation.
Kansier: Advised that the building official would have to address questions of constructing a wall. Also questioned if the
City Council would consider a temporary measure of some sort that would be appropriate without the additional delay a
building permit may create so Gleason can start his school.
Hauaen: Believed a temporary solution would be adequate as long as the more permanent solution is in the works.
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City Council Meeting Minutes
DRAFT
September 3, 2002
MOTION BY PETERSEN, SECOND BY LEMAIR TO APPROVE RESOLUTION 02.133 APPROVING A CONDITIONAL
USE PERMIT TO ALLOW A GYMNASTIC SCHOOL IN THE C-5 ZONING DISTRICT ON THE PROPERTY AT 5500
COTTONWOOD LANE WITH CONDITIONS AS AMENDED TO REQUIRE A PERMANENT PARTITION TO SEPARATE
THE SCHOOL AND EQUIPMENT AREA.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Consider Approval of a Resolution Approving a Planned Unit Development Preliminary Plan and a Resolution
Approval a Preliminary Plat to be known as Timber Crest Park.
Kansier: Reviewed the agenda item in connection with the staff report.
Gundlach: Asked for clarification of the wetland delineation, useable wetland, the park and parking spaces.
Kansier: Pointed out the area and explained, and also noted the parking calculations.
Petersen: Asked about ownership of the property around the wetland.
Kansier: Advised that the City would like clarified who would maintain ownership and maintenance responsibilities for that
outlot. We are assuming
Zieska: Questioned the parking and standard street width, and where the closest park was.
Kansier: Advised that there is room for on-street parking with 32-foot wide streets, but that those parking areas are not
included in the calculation.
Osmundson: Advised there were parks at Brooksville Hills and The Ponds.
leMair: Commented that the park was a good addition to the neighborhood. Asked if there was a pathway around the
wetland.
Kansier: Advised there was no physical path.
HauQen: Asked the developers (Dennis Griswald, Director of Land and Gary Grant, Construction Vice President, both of
Pulte Homes) about outside storage and the cost of making the units with double garages.
Gary Grant: Explained that the single car garages are oversized to include storage. He also pointed out that the
Association covenants would not permit outside storage of recreational vehicles such as campers and snowmobiles.
Further discussed the intent to maintain affordability for the units at a lower price point targeted for first-time homebuyers.
Noted that similar projects had been successful in other communities and a great alternative to apartments, particularly for
unmarried homeowners.
Zieska: Believed storage was not much of an issue because first-time homebuyers did not have as much disposable
income for other items. Also noted that there are extravagant homes in Prior Lake that still park motor homes outdoors.
Strongly believed that Prior Lake has a significant need for homes in the proposed price-range.
Grant: Pointed out with the Association, there would be no storage of individuallawnmowers or equipment since the
Association would be responsible for landscaping.
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City Council Meeting Minutes
DRAFT
September 3, 2002
Gundlach: Believed that the concerns had been addressed and that if the sacrifice was a partial garage in order to
maintain the price point, he was comfortable with that concession.
Haugen: Believed his concems with the single car garage and storage were addressed. Noted he is concerned with the
issue of traffic, but that is not something the developer is capable of addressing.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE RESOLUTION 02.148 APPROVING THE TIMBER
CREST PARK PLANNED UNIT DEVELOPMENT.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
MOTION BY LEMAIR, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.149 APPROVING THE PRELIMINARY
PLAT FOR TIMBER CREST PARK SUBJECT TO THE CONDITIONS OUTLINED.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
MOTION BY PETERSEN, SECOND BY LEMAIR TO APPROVE RESOLUTION 02.150 APPROVING THE WETLAND
REPLACEMENT PLAN FOR TIMBER CREST PARK (PROJECT NO. 01-45).
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of an Ordinance Approving an Amendment to the Zoning Ordinance Pertaining to Water.
Oriented Accessory Structures.
Kansier: Reviewed the agenda item in connection with the staff report, advising that the amendments broadens the
definitions of water-oriented accessory structures to include structures used to store boating accessories and equipment, as
well as gazebos and screen houses. The second amendment makes a change to allow water-oriented accessory structures
on all riparian lots with a clarification as to setback and building materials.
MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE ORDINANCE 02.14 AMENDING THE ZONING
ORDINANCE PERTAINING TO WATER-ORIENTED ACCESSORY STRUCTURES.
Zieska: Commented it would make the City more customer-friendly to have residents store more down by the lake.
Gundlach: Believed this was a good ordinance change that would eliminate the need for many of the variance requests.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried
Consider Approval of (1) a Resolution Authorizing Execution of an Agreement for Maintenance and Monitoring Plan
for Prior Lake Baptist Church; and (2) a Resolution Authorizing Execution of a Development Contract for the
Over sizing of Prior Lake Watermain for Prior Lake Baptist Church.
Kansier: Reviewed the agenda item in connection with the staff report.
Gundlach: Asked if there would be any difficulties with the project.
Kansier: Responded that staff did not expect any difficulties.
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City Council Meeting Minutes
DRAFT
September 3, 2002
MOTION BY GUNDLACH, SECOND BY LEMAIR TO APPROVE RESOLUTION 02-137 AUTHORIZING EXECUTION OF
AN AGREEMENT FOR MAINTENANCE AND MONITORING PLAN FOR PRIOR LAKE BAPTIST CHURCH.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
MOTION BY GUNDLACH, SECOND BY LEMAIR TO APPROVE RESOLUTION 02-138 AUTHORIZING EXECUTION OF A
DEVELOPMENT CONTRACT FOR THE OVERSIZING OF WATERMAIN FOR PRIOR LAKE BAPTIST CHURCH.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a Resolution Adopting Proposed City Budgets and Certifying Preliminary 2003 City of Prior
Lake Property Tax Levy to Scott County Department of Taxation.
Bovles: Discussed the agenda item in connection with the staff report, suggesting that the resolution be amended to state
that the public hearing begin at 7:30pm.
LeMair: Asked how the numbers compare to other communities.
Bovles: Advised that it is still too early to tell at this point for 2003, and noted that comparisons are difficult because each
community has different economies of scale.
MOTION BY PETERSEN, SECOND BY LEMAIR, TO APPROVE RESOLUTION 02-151 ADOPTING PROPOSED CITY
BUDGETS AND CERTIFYING PRELIMINARY 2003 CITY OF PRIOR LAKE PROPERTY TAX LEVY TO SCOTT COUNTY
DEPARTMENT OF TAXATION.
LeMair: Stated the numbers look like a substantial budget increase, but that it's necessary in order to maintain first-rate
services within a growing community. Believed that when the numbers were broken down, they were not as staggering as
they may appear.
HauQen: Pointed out that the tax levy proposed for 2003. is less than that for 2002, even though the budget is increasing,
and that the City is fortunate in that revenues from growth are able to absorb some of the tax impact of the budget increase.
Asked for clarification of the major issue impacting the 2002 tax levy increase.
Teschner: Responded that in 2002 the City lost its HACA funds in connection with the fiscal deficit at the State level.
Further noted that the increase in the tax levy payable in 2003, the original focus was for service additions proposed in
staffing, but 40% of the increase is associated with the significant debt increase on referendum bonds, and for CIP
improvements for 2003. Secondly, the Contingency Fund was expanded in order that the City is prepared for what the
legislature might do in the coming legislative session with respect to the State's fiscal deficit. Believed the City will be
looking at other state aid cutbacks. The additional Contingency allowance will help us to be in a position to cover any
shortfalls in aid. From a percentage standpoint, the Contingency Fund is a small part of the overall budget.
VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried.
OTHER BUSINESS I COUNCILMEMBER REPORTS
Announcements
Zieska: Suggested that since Monday, September 16, is the Fall Community Fest, that the Council consider postponing the
start of the Council meeting to 8:00 p.m. so that Councilmember may attend both the Fall Fest and the meeting.
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City Council Meeting Minutes
DRAFT
September 3, 2002
MOTION BY ZIESKA, SECOND BY GUNDLACH TO SCHECULE THE CITY COUNCIL MEETING ON SEPTEMBER 16,
2002 TO START AT 8:00 P.M. AND ELIMINATE THE PUBLIC FORUM IN ORDER FOR COUNCILMEMBERS TO ATTEND
THE COMMUNITY FALL FEST.
Executive Session to Discuss Six-Month City Manager Review
Hauaen: Suggested deferring the remainder of this item until the next regular meeting. Advised that earlier in the evening,
with the cancellation of the work session, the City Council held an Executive Session and discussed the status of the first
three goals set for the City Manager. The City Manager addressed the steps he and his staff have taken thus far. Reviewed
the first three goals and the perceptions stated by the City Manager and the City Council.
Goal #1 - Created an environment of open communication, trust, respect and cooperation within City government
and between City government and our community. Frank and the City Council felt good about the progress made
to date.
Goal #2 - Create partnerships within the community for the benefit of all He and his staff are working to enchance
relationships and partnerships. The Council gave high marks about the efforts of staff to enhance relationships
within the community.
Goal #3 - Update Strategic Plan - The Council felt Frank did an outstanding job in completing the 2020 Vision and
Strategic Plan. He solicited a total comrnunity effort on the project, and continues to market the 2020 Vision and
Strategic Plan to the community. Frank has done everything he has been asked to do.
Hauaen: Suggested removing the 5 goals to the next meeting. Councilmembers concurred.
Executive Session to Discuss Pending Litigation
Pace: Advised that during the Executive Session the Council would discuss pending litigation on assessment appeals
associated with the Frogtown project, on the litigation between the SMSC and Ryan Contracting, with Carolyn Abbott vs. the
City of Prior Lake, and City of Prior Lake vs. Morlock.
The Council adjourned to executive session at 10:35 p.m.
The Council returned from Executive Session at 11 :25pm and Mayor Haugen advised
that the City Attorney had been given direction and no formal action was required.
A motion to adjourn was made and seconded. The meeting adjoumez::m.
Frank Boyles, City Manager Connie Carlson,
r1o/ 4~ ~
ecording secret~~
10
TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: September 12,2002
RE: September 1, 2002, City of Prior Lake Treasuref's Report
8/1/02 9/1/02
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
General 3,596,897.21 1,284,502.09 1,606,332.90 3,275,066.40
Sewer & Water 5,691,414.96 419,915.74 141,203.62 5,970,127.08
Storm Water 120,999.52 25,314.22 9,060.74 137,253.00
Transit Services 99,337.38 52,831.21 29,812.55 122,356.04
Cable Franchise Fund 105,513.74 7,359.30 0.00 112,873.04
Capital Park 1,134,836.48 29,230.26 92,071.88 1,071,994.86
Severance Compo 217,355.99 932.67 0.00 218,288.66
ED Fed Loan Fund 71,611.29 307.28 0.00 71,918.57
ED MN Loan Fund 23,774.40 634.54 0.00 24,408.94
Downtown Red Fund 150,000.00 0.00 0.00 150,000.00
DAG Special Rev. Fund 417,159.36 46,090.81 17,129.25 446,120.92
Tax Increment Fund 146,443.79 0.00 0.00 146,443.79
TIF #2-1 (keyland) 13,084.29 0.00 0.00 13,084.29
TIF #2-2 (becker) 4,605.17 2,686.52 0.00 7,291.69
TIF #2-3 (a mer/metro) 7,305.28 0.00 0.00 7,305.28
TIF #2-4 (commercial) 191,010.33 0.00 191,010.33 0.00
TIF #2-5 (e.m. products) 13,278.10 1,083.97 0.00 14,362.07
TIF #2-6 (nbc) 18,976.91 0.00 0.00 18,976.91
TIF #2-7 (award print'g) 39,104.24 0.00 0.00 39,104.24
TIF #2-8 (dave hansen) 10,262.74 0.00 0.00 10,262.74
Equipment Fund 647,989.74 2,780.51 0.00 650,770.25
Building Fund 817,545.40 0.00 0.00 817,545.40
Construction Fund 990,588.51 4,238.43 2,837.12 991,989.82
Trunk Reserve 2,833,597.51 250,931.61 21,190.73 3,063,338.39
Collector Street 1,738,936.11 52,830.25 32,848.00 1,758,918.36
Park Ref. Imp. '97 112,024.23 0.00 8,014.00 104,010.23
Debt Service 5,330,214.21 48,928.33 0.00 5,379,142.54
Agency Fund 616,000.00 32,000.00 39,000.00 609,000.00
Totals 25,159,866.89 2,262,597.74 2,190,511.12 25,231,953.51
INVESTMENT POOL... $23,505,358.78
Investment Ratio... 93.16%
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
TO:
FROM:
DATE:
RE:
Mayor and City Council
Ralph Teschner, Finance Directof
Septembef 12, 2002
Septembef 1,2002, City of Prior Lake EDA Treasuref's Report
FUNDS
8/1/02
BALANCE
RECEIPTS DISBURSEMENTS
9/1/02
BALANCE
EDA Special Revenue
65,213.86
4.98 0.00
65,218.84
Totals
65,213.86
4.98 0.00
65,218.84
GRAND TOTAL $65,218.84
FUND DESCRIPTION: These funds are separate and segregated from
all City established funds for the purpose of
accounting only. They are reserved and expended
at the direction of the Prior Lake Economic
Development Authority for specific economic
development activity as allowed by MN Statute.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER