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Home My WebLink About9B - Assessment Roll & Hearing CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: SUBJECT: DISCUSSION: SEPTEMBER 16, 2002 9B SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF TWO RESOLUTIONS 1) DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLLS FOR THE 2002 IMPROVEMENT PROJECT (PROJECT 02- 11) AND, 2) ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR THE 2002 IMPROVEMENT PROJECT (PROJECT 02-11). HISTORY The 2002 Street Reconstruction Improvement Project (Project #02-11) is included in the 2002 Capital Improvement Program and has received numerous City Council approvals to date. At the July 15, 2002 Council Meeting, the Council awarded bids for the improvement projects. Project 02-11 includes sanitary sewer, water main, storm sewer and street reconstruction on Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue (Project #02-11) and Estate Avenue Lift Station Improvements (Project #02-02). The City has executed a contract with Barbarossa & Sons to construct the project. The project will be substantially complete by October 31st. The Assessment Review Committee met on August 26, 2002 to review the project and the proposed assessments. CURRENT CIRCUMSTANCES The Assessment Review Committee (ARC) recommends the unit method of assessment. It is necessary that the City Council make a determination on which assessment method should be applied. Since the special assessment hearing date is proposed for October 215\ individual property owner notices must be sent to the residents by October 7, 2002. The amount to be assessed is required to be included in the mailed notice. 162~~~~~~~Ftxn?~Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: G:\Agenda \Agenda02\ASSESSPIXIE.DOC The total project cost for Project 02-11 is $1,778,865. It is proposed to be funded through tax levy, trunk reserve funds, enterprise fund, water quality fund and special assessments. The proposed amount to be assessed against the benefiting properties is $423,965. There are 83 benefiting units in the project area that are being assessed at a 40% rate. Based on the foregoing, the proposed assessment is $5,1 08/unit. Staff recommends that the City Council declare the costs to be assessed, order preparation of the assessment roll, and establish the Assessment Hearing date as October 21, 2002 for the Pixie Point Improvement project and authorize the required notice of public hearing to be published as per the attached resolutions. These improvements will be financed through the issuance of $1,050,000 of general obligation bonds plus approximately $720,000 that will be contributed from other funds (i.e., Enterprise Fund, including the SewerlWater and Water Quality Funds and the Trunk Reserve Fund). The alternatives are as follows: 1. Approve two Resolutions declaring the costs to be assessed, ordering the preparation of the proposed assessment rolls for Project 02-11, 2002 Improvements and establishing October 21, 2002 for the assessment hearing date. 2. Deny the Resolutions for a specific reason and provide staff with direction. 3. Table this item for a specific reason. A motion and second to approve Resolution 02-XX declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls for Project 02-11, 2002 Improvement Project; and approve Resolution 02-XX establishing October 21,2002 for the assessment hearings. RESOLUTION 02-~ [5 & 4rINNESO~~ RESOLUTION ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR PIXIE POINT CIRCLE, GREEN OAKS TRAIL, LORI ROAD AND ESTATE AVENUE CITY PROJECT #02-11 MOTION: SECOND: WHEREAS, by a resolution passed by the City Council on September 16,2002, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Project 02-11 Pixie Point Circle, Green Oaks Trail, Lori Road, and Estate Avenue Reconstruction; and WHEREAS, the City Manager notifies the City Council that such proposed assessment will be completed and filed in the City Manager's office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The recitals set forth above is incorporated herein as if fully set forth. 2. A public hearing shall be held on the 21 sl day of October, 2002, in City Council Chambers at 7:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 3. The City Manager is hereby directed to cause a notice of the public hearing on the proposed assessment to be published once in the official newspaper of the City at least two weeks prior to the hearing, and the City Manager shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 4. The owner of any property so assessed may, at any time prior to certification of the ass~ssment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this 16th day of September, 2002 Haugen Haugen Gundlach Gundlach LeMair LeMair Petersen Petersen Zieska Zieska YES NO {Seal} Frank Boyles, City Manager 19~Jfull&k\~~~~~EAFf.tj~Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RESOLUTION 02. {S5 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2002 IMPROVEMENT PROJECT CITY PROJECT 02.11 MOTION BY: SECOND BY WHEREAS, a Contract has been let and costs have been determined for the improvement of Pixie Point Circle, Green Oaks Trail, Lori Road and Estate Avenue, Project 02-11, including Estate Avenue Lift Station Improvements, Project 02-02, and the contract price for such improvements is $1,547,015 and the expenses incurred or to be incurred in the making of such improvements amount to $231,850, so that the total cost of the improvements will be $1,778,865. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The recitals set forth above is incorporated herein as if fully set forth. 2. The portion of the cost of such improvements is to be paid by the City is hereby declared to be $1,354,900.00, and the portion of the cost to be assessed against benefited property owners is declared to be $423,965.00. 3. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of 8% per annum from the date of the adoption of the assessment resolution. 4. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in the office of the City Manager for public inspection. 5. The City Manager shall upon the completion of such proposed assessment notify the City Council thereof. Passed and adopted this 16th day of September, 2002. YES NO Haugen Gundach LeMair Petersen Zieska Haugen Gundlach LeMair Petersen Zieska {Seal} Frank Boyles City Manager City of Prior Lake 16200.wlUMfi~e2'S\.SS~l)StoocMinnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER NOTICE OF PUBLIC HEARING ON 2002 IMPROVEMENT PROJECTS INCLUDING GRADING, STORM SEWER, AGGREGATE BASE, CONCRETE CURB AND GUTTER, BITUMINOUS SURFACING, UTILITY IMPROVEMENTS, AND APPURTENANT WORK AND SPECIAL ASSESSMENTS IN CONNECTION WITH SAID IMPROVEMENT IN THE CITY OF PRIOR LAKE, SCOTT COUNTY, MINNESOTA Notice is hereby given that the City Council of the City of Prior Lake, Minnesota will meet in the Council Chambefs in Fife Station No.1, 16776 Fish Point Road, on Monday, the 21st day of October, 2002 at 7:30 P.M. to consider the improvements and special assessments for the following streets: PROJECT DESCRIPTION Reconstruction of Pixie Point Circle. Lori Road. Estate Avenue. and Green Oaks Trail. including grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, utility improvements, and appurtenant WOfk. The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvement, whether abutting or not, within the following described areas: Portions of the southeast quarter Section 25, Township 115 north, Range 22 west, portions of the southwest quarter Section 30, Township 115 north, Range 22 west, and portions of the northwest quarter Section 31, Township 115 north, Range 22 west, Scott County, Minnesota. Specific pfoperty descriptions included in the above described area, but not inclusive, afe as follows: Pfoperty abutting including: Fellon's First Addition Buckeye's First Addition Eastwood Addition Eastwood First Addition Eastwood Second Addition Prior Shore Estates Fifst Addition Green Oaks Addition Oakglenn Second Addition R.L.S. 1, 73, and 76 162~ool!c~\4\~i~libhe!?rllifk~, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The Council proposes to pfoceed undef the authority granted by Minnesota State Statutes Chaptef 429. The total estimated cost of improvements is $1,778,865.00. All persons desiring to be heard with refefence to the proposed improvements will be heard at this meeting. Written or oral comments will be considered. Dated: Septembef 16, 2002 By Dfdef of the City Council Isl Frank Boyles City Manager Published in the Prior Lake American, September 28,2002 and October 5,2002. G:\PROJECTS\2002\11 pixie\Pubheamotice.DOC Notice is hereby given \hat \he City Conncil of \he City of Prior Lake, Minnesota win meet in \he Conncil Chambers in Fire Station No. I, 16776 Fish Point Road, on Monday, \he 21st day of October, 2002 at 7 :30 p.M. to consider \he improvements for \he fonowing streets: NOTICE OF PUBLIC HEARING ON 2002 IMPROVEMENT PROJECTS INCLUDING GRADING, STORM SEWER, AGGIUCGATE BASE, CONCIUCTE CURB AND GUTTER, BITUMINOUS SURFACING, UTILITY IMPROVEMENTS, AND APPURTENANT WORK IN THE CITY OF pRIOR LAKE, SCon coUNTY, MINNESOTA Reconstruction of pixie Point Circle Lori Road Estate Avenue and Green Oaks Trail including gradiUg, storm sewer, aggregate base, concrete curb and gutter, bituminoUS surfacing, utility improvements, and appurtenant work. ~OJECT DESCRIPTION The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvement, whether abutting or not, within \he fonowing described areas: Portions of \he sou\heast quarter Section 25, Township \15 north, Range 22 west, portions of \he sou\hwest quarter Section 30, Township 115 north, Range 22 west, and portions of \he northwest quarter Section 31, Township 115 north, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the above described area, but not inclusive, are as follows: Property abutting including: Fellon's Fifst Addition Buckeye's First Addition Eastwood Addition Eastwood First Addition Eastwood Second Addition Prior Shore Estates FifSt Addition Green Oaks Addition Oakglenn Second Addition R.L.S. 1, 73, and 76 162~1!c~""'lJ\\rii%b~' Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER -