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HomeMy WebLinkAbout10A City Council Appointments to Boards, Commissions and CommitteesJL ti U try sd� tvra 4646 Dakota Street SE Prior Lake_ MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: January 3, 2012 AGENDA M 10A PREPARED BY: Frank Boyles, City Manager AGENDA ITEM: CONSIDER APPROVAL OF CITY COUNCIL APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES. DISCUSSION: Introduction The purpose of this agenda item is to complete the appointments required each year under the City Council bylaws. I have recommended various appointments and the Council as a body may affirm or change them. History Charlotte prepared a committee matrix (attached) showing representatives to our various committees over time as well as those bodies which have been discon- tinued. I have previously provided you with an email containing my recommen- dations for appointments for 2012 as well. Based upon conversations with some of you modifications were made and a modified version of the matrix was distri- buted On December 27, 2011. The City Council Bylaws provide that the first regularly scheduled meeting in January is the annual meeting of the City Council. During the annual meeting, regular business may be conducted, but the following organizational business is required to be considered: • Yearly Appointments Current Circumstances The Council should take the following actions to fulfill its responsibility under the Bylaws: Consider Acting Mayor for 2012 Historically, the Council has appointed the most senior member of the Council, which would be Councilmember Erick- son. However, this is a mayoral appointment subject to City Council affirma- tion. 2. Consider Approval of Official Newspaper for 2012 The Prior Lake Ameri- can has been the City's official newspaper for years. There is no other local paper which meets the statutory prerequisites to act as the official newspaper since the law provides that the official newspaper must have an office in the community. The Prior Lake American price per column inch was $6.99. In 2012 it is proposed to be the same.( see attached letter) 3. Consider Approval of Official Bank for 2012 In 2009, pursuant to a solicitation of bids, the City Council named U.S. Bank the City's official bank for years 2010 through 2013. No action is necessary. 4. Consider Approval of Local Board of Appeals and Equalization for 2012 This committee hears concerns from residents regarding the value placed on their property as of January 2 each year. The City Council has elected to re- main the LBAE for 2012. Beginning in 2006, there was a requirement that at least one member of the Equalization Committee (i.e. the City Council) attend a training session every other year. Councilmember Erickson, Hedberg and Keeney have attended the training session. No action is necessary. 5. Consider Approval of Auditing Firm for 2012 Audits are required by law and conducted for the preceding year. In 2011, staff solicited proposals for auditing for the next three years. The firm of Malloy, Montague, Karnowski and Radosevich & Co., P.A. (MMKR) was awarded a contract to conduct the annual audit for years ending 2011, 2012 and 2013. No action is necessary. 6. Consider Approval of Financial Services Provider for 2012 Council rece- ives financial services relating to the sale of bonds for capital projects. Steve Mattson of Northland Securities has provided financial services for more than twenty years. Staff recommends the reappointment of Mr. Mattson of North- land Securities for 2012. No action is necessary. 7. Consider Approval of Emernencv Management Director for 2012 Chief O'Rourke is recommending Police Lieutenant Randy Hofstad for 2012, which is the same as the previous year. 8. Consider Approval of Health Officer for 2012 In 2011, Dr. Michael Wilcox of Scott County acted as the City's health officer. The same is recommended for 2012. 9. Animal Control Officer for 2012 The City contracts with 4 Paws to provide these services. The present contract terminates on April 30, 2013. At that time we will solicit bids or quotes as appropriate. 10. Inspector By statute, the Mayor is the weed inspector and may dele- gate the function if desired. The function has been delegated to Al Friedges in the past and is recommended to continue. 11. Designating Investment Authority The attached resolution authorizes Je- rilyn and me to open bank and investment accounts in the name of the City of Prior Lake, conduct banking transactions, invest funds of the City and ex- ecute all purchases and withdrawals associated with such investments. 12. Bvlaws and Compensation Committee Councilmembers Keeney and Soukup served in 2011. Mayor Myser and Councilmember Hedberg are rec- ommended for 2012. 13. Special Assessment Committee Two members of the Council are to be appointed annually to serve on this committee. The committee assists the Council in implementation of the Special Assessment Policy as it relates to annual public improvement projects. Mayor Myser and Councilmember Hed- berg served in 2011. Councilmembers Hedberg and Keeney are recom- mended in 2012. 14. Council Liaisons Through the City Council liaison program, Council- members act as a communication conduit between the Council and an advi- sory body. The liaison position facilitates communication between the Council and the advisory body and is a good way for Councilmembers to become fa- miliar with the operations and issues facing our advisory bodies. Liaisons are not members of the committee. 15. Manager Evaluation Committee The committee is responsible for working with the Council to complete the City Manager's annual evaluation. Councilmembers Erickson and Keeney served in 2011. Mayor Myser and Councilmember Soukup are recommended for 2012. 16. Annexation Task Force Councilmembers Hedberg and Keeney served in 2011. Councilmembers Erickson and Keeney are recommended for 2012. 17. Orderly Annexation Board As long as the Orderly Annexation Agreement exists, this three - person board representing the City, County and Township is responsible for land use decisions in this area. Councilmember Hedberg served in 2011. Councilmember Erickson is recommended for 2012. 18. Watershed Liaison Mayor Myser served in 2011. Councilmember Keeney is recommended for 2012. 19. Transit Review Board Liaison Councilmember Soukup served in 2011. The same is recommended for 2012. 20. Snowmobile Task Force The task force is charged with continuing rela- tionships with the snowmobile club and County representatives for the pur- pose of keeping the sport of snowmobiling viable and safe for the City of Prior Lake. Councilmember Keeney served in 2011. Councilmember Erickson is recommended for 2012. 21. Mayor Myser served in 2011 and is recommended for 2012 as well. 22. SMSC: No recommendation at this time. 23. 719: Councilmember Soukup served as liaison in 2011. The same is recommended for 2012. Served in 2011 2012 Recommendation Parks Advisory Vanessa Soukup Vanessa Soukup Lakes Advisory Mike Myser Rick Keeney Planning Commission Ken Hedberg Mayor Myser Community Safety Richard Keeney Ken Hedberg Comm unications/Tech Vanessa Soukup Ken Hedberg Economic Dev Advisory Ken Hedberg Mayor Myser Traffic Safety Warren Erickson Vanessa Soukup 15. Manager Evaluation Committee The committee is responsible for working with the Council to complete the City Manager's annual evaluation. Councilmembers Erickson and Keeney served in 2011. Mayor Myser and Councilmember Soukup are recommended for 2012. 16. Annexation Task Force Councilmembers Hedberg and Keeney served in 2011. Councilmembers Erickson and Keeney are recommended for 2012. 17. Orderly Annexation Board As long as the Orderly Annexation Agreement exists, this three - person board representing the City, County and Township is responsible for land use decisions in this area. Councilmember Hedberg served in 2011. Councilmember Erickson is recommended for 2012. 18. Watershed Liaison Mayor Myser served in 2011. Councilmember Keeney is recommended for 2012. 19. Transit Review Board Liaison Councilmember Soukup served in 2011. The same is recommended for 2012. 20. Snowmobile Task Force The task force is charged with continuing rela- tionships with the snowmobile club and County representatives for the pur- pose of keeping the sport of snowmobiling viable and safe for the City of Prior Lake. Councilmember Keeney served in 2011. Councilmember Erickson is recommended for 2012. 21. Mayor Myser served in 2011 and is recommended for 2012 as well. 22. SMSC: No recommendation at this time. 23. 719: Councilmember Soukup served as liaison in 2011. The same is recommended for 2012. 24. Suburban Transit Association: The City Council elected that the City be- come a member of this group in 2010. Councilmember Soukup was ap- pointed to serve for 2011. Councilmember Keeney is recommended for 2012. 25. 169 Corridor Coalition JPA: Councilmember Erickson served as a member of this body in 2010 and 2011. The same is recommended in 2012. ISSUES: The City Council should determine if, on balance, this is an appropriate mix of responsibilities for Council members which will both facilitate optimum operation of our committees and input for our Council members. FINANCIAL Per diems are paid by the City to reimburse the City Council for attendance at IMPACT: these meetings. ALTERNATIVES: 1. Act upon each appointment individually or as a group; or 2. Defer specific items for future consideration. RECOMMENDED Alternative #1. MOTION: 4 U , 4646 Dakota Street SE '�INxESO� Prior Lake, MN 55372 RESOLUTION 12 -xxx A RESOLUTION DESIGNATING INVESTMENT AND BANKING AUTHORITY ON BEHALF OF THE CITY OF PRIOR LAKE Motion By: Second By: WHEREAS, the City of Prior Lake is organized as a municipal government under state statutes and duly incorporated as a city in 1891; and WHEREAS, the City is interested in designating and authorizing staff to conduct banking and investment transactions; and WHEREAS, the City is interested in investing its available funds at the highest rate of return available subject to preservation of principal and in accordance with state statutes and consistent with the cash flow needs of the City; and WHEREAS, the City's Investment Policy establishes the primary responsibility for such investments to be charged to the City Finance Director NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Frank Boyles, the City Manager, and Jerilyn Erickson, the Finance Director, are hereby designated with full power and authority to open bank and investment accounts in the name of the City of Prior Lake, conduct banking transactions, invest such funds of the City as deemed necessary, and to execute all purchases and withdrawals associated with such investments. PASSED AND ADOPTED THIS 3rd DAY OF JANUARY, 2012. YES Specimen Signatures: Frank Boyles, City Manager NO M ser M ser Erickson Erickson Hedber — Hedberg Keene — Keeney Soukup Souku Frank Boyles, City Manager Jerilyn Erickson, Finance Director PRIOR LAKE AMERICAN December 15, 2011 Mr. Frank Boyles City of Prior Lake 4646 Dakota Street Prior Lake, Minnesota 55372 Dear Mr. Boyles, Please consider our request for appointment of the Prior Lake American as the official newspaper for the City of Prior Lake in 2012. We recognize that financial challenges are being faced by most government bodies, and feel very strongly that the publishing of legal notices in the newspaper is of vital importance to local resi- dents who wish to stay informed about the decisions being made by your elected body. Conse- quently, a per -inch rate of $6.99, which reflects no increase over the current rate charged, is submitted for the coming year. We would stipulate that the city follow its normal procedure of submitting legal notices in generic text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling will be billed at the rate of $12 per column inch for the first insertion and $8.75 per column inch for subsequent insertions. Notices submitted by the City of Prior Lake will continue to be posted on our newspaper website, www.plamerican.com, free of charge. Our legal notice deadline is at noon on Tuesday, preceding the following week's publication date; during holiday weeks the deadline may be advanced. Thank you for the opportunity to be of service to you in the past. We hope that relationship can be continued in the coming year. Respectfully, fi ttAtit � . 4 Laurie A. Hartmann Publisher 14093 Commerce Avenue - Prior Lake, Minnesota 55372 - (952) 447 -6669 Council Appointment History REVISED 12/27/11 Proposed Council Committee 2006 Staff 2006Council 2007 Staff 2007 Council 2008 Staff 2008 Council 2009 Staff 2009 Council 2010 Staff 2010 Council 2011 Staff 2011 Council 2012 Staff 169 Corridor Coaltion JPA Jane Kansier Warren Erickson Jane Kansier Warren Erickson Jane Kansier Warren Erickson Jane Kansier Warren Erickson Annexation Task Force Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Warren Erickson Frank Boyles Ken Hedberg Frank Boyles Rick Keeney Ken Hedberg Suesan Lea Pace Steve Millar Suesan Lea Pace Rick Keeney Suesan Lea Pace Warren Erickson Suesan Lea Pace Cheri Dornbush Suesan Lea Pace Ken Hedberg Suesan Lea Pace Ken Hedberg Suesan Lea Pace Bylaws & Compensation Frank Boyles Warren Erickson Frank Boyles Warren Erickson Frank Boyles Warren Erickson Frank Boyles Chad LeMair Frank Boyles Steve Millar Frank Boyles Rick Keeney Frank Boyles Mike Myser Ken Hedberg Suesan Lea Pace Rick Keeney Suesan Lea Pace Vanessa Soukup Suesan Lea Pace Ken Hedberg Suesan Lea Pace Steve Millar Suesan Lea Pace Steve Millar Suesan Lea Pace Steve Millar Suesan Lea Pace City Manager Evaluation Kelly Meyer Jack Haugen Kelly Meyer Jack Haugen Kelly Meyer Jack Haugen Kelly Meyer Warren Erickson Kelly Meyer Ken Hedberg Kelly Meyer Warren Erickson Kelly Meyer Mike Myser Steve Millar Chad LeMair Ken Hedberg Steve Millar Steve Millar Rick Keeney Vanessa Soukup Community Safety Advisory Committee Frank Boyles Ken Hedberg Bill O'Rourke Ken Hedberg Bill O'Rourke Warren Erickson Bill O'Rourke Rick Keeney Randy Hofstad Ken Hedberg Bill O’Rourke Chad LeMair Acting Mayor Chad LeMair Chad LeMair Chad LeMair Steve Millar Warren Erickson * Downtown Redevelopment Frank Boyles Chad LeMair Frank Boyles Chad LeMair Frank Boyles Jack Haugen Frank Boyles Warren Erickson Frank Boyles Ken Hedberg Paul Snook Steve Millar Paul Snook Steve Millar Paul Snook Chad LeMair Danette Parr Steve Millar Danette Parr Mike Myser Economic Development Advisory Committee Paul Snook Jack Haugen Paul Snook Jack Haugen Paul Snook Jack Haugen Danette Parr Warren Erickson Danette Parr Mike Myser Danette Parr Ken Hedberg Casey McCabe Mike Myser Chad LeMair Chad LeMair Steve Millar ISD 719 Liaison Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Rick Keeney Frank Boyles Vanessa Soukup Frank Boyles Vanessa Soukup Lakes Advisory Larry Poppler Warren Erickson Larry Poppler Ken Hedberg Larry Poppler Ken Hedberg Larry Poppler Steve Millar Larry Poppler Mike Myser Larry Poppler Mike Myser Katy Gehler Rick Keeney Ross Bittner Ross Bittner Ross Bintner Ross Bintner Ross Bintner Ross Bintner Ross Bintner Chad LeMair Danette Parr Steve Millar Danette Parr Ken Hedberg Dan Rogness Warren Erickson Orderly Annexation Board Jane Kansier Cheri Dornbush Jane Kansier Warren Erickson Jane Kansier Warren Erickson Danette Parr Parks Advisory Angie Barstad Cheri Dornbush Angie Barstad Steve Millar Angie Barstad Warren Erickson Angie Barstad Chad LeMair Angie Barstad Ken Hedberg Angie Barstad Vanessa Soukup Katy Gehler Vanessa Soukup Kelly Meyer Kelly Meyer Kelly Meyer Kelly Meyer Angie Barstad Al Friedges Al Friedges Al Friedges Al Friedges Al Friedges Al Friedges Al Friedges Planning Commission Jane Kansier Chad LeMair Jane Kansier Warren Erickson Jane Kansier Chad LeMair Danette Parr Ken Hedberg Danette Parr Rick Keeney Danette Parr Ken Hedberg Dan Rogness Mike Myser SCALE Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Mike Myser Frank Boyles Mike Myser Frank Boyles Mike Myser SMSC Frank Boyles Jack Haugen Frank Boyles Jack Haugen Frank Boyles Frank Boyles Jack Haugen Jack Haugen Frank Boyles Ken Hedberg Snowmobile Task Force Steve Albrecht Warren Erickson Steve Albrecht Chad LeMair Steve Albrecht Warren Erickson Steve Albrecht Rick Keeney Katy Gehler Warren Erickson Bill O’Rourke Bill O'Rourke Bill O'Rourke Bill O'Rourke Bill O'Rourke Special Assessment Ralph Teschner Warren Erickson Ralph Teschner Ken Hedberg Ralph Teschner Ken Hedberg Jerilyn Erickson Warren Erickson Jerilyn Erickson Ken Hedberg Jerilyn Erickson Ken Hedberg Jerilyn Erickson Ken Hedberg Steve Millar Suesan Lea Pace Rick Keeney Suesan Lea Pace Mike Myser Suesan Lea Pace Rick Keeney Steve Albrecht Suesan Lea Pace Suesan Lea Pace Suesan Lea Pace Suesan Lea Pace Chad LeMair Steve Albrecht Chad LeMair Steve Albrecht Steve Millar Steve Albrecht Steve Albrecht Steve Albrecht Larry Poppler Spring Lake/Prior Lake Watershed Larry Poppler Cheri Dornbush Larry Poppler Ken Hedberg Larry Poppler Ken Hedberg Larry Poppler Steve Millar Larry Poppler Mike Myser Larry Poppler Mike Myser Katy Gehler Rick Keeney Ross Bintner Ross Bintner Ross Bintner Ross Bintner Ross Bintner Ross Bintner Ross Bintner Techology/Communications Adv Com Frank Boyles Warren Erickson Frank Boyles Warren Erickson Kelly Meyer Rick Keeney Kelly Meyer Vanessa Soukup Kelly Meyer Ken Hedberg Kelly Meyer Steve Millar Kelly Meyer Mike Peterson Mike Peterson Mike Peterson Mike Peterson Mike Peterson Traffic Safety Advisory Committee Steve Albrecht Cheri Dornbush Steve Albrecht Warren Erickson Steve Albrecht, Chad LeMair Steve Albrecht Jack Haugen Steve Albrecht Rick Keeney Steve Albrecht Warren Erickson Larry Poppler Vanessa Soukup Bill O’Rourke Warren Erickson Bill O’Rourke Ken Hedberg Bill O’Rourke Steve Millar Bill O'Rourke Bill O'Rourke Bill O'Rourke Bill O'Rourke Transit Review Board Kelly Meyer Warren Erickson Kelly Meyer Warren Erickson Kelly Meyer Warren Erickson Jane Kansier Chad LeMair Jane Kansier Warren Erickson Jane Kansier Vanessa Soukup Jane Kansier Vanessa Soukup Suburban Transit Association Jane Kansier Warren Erickson Jane Kansier Warren Erickson Jane Kansier Rick Keeney ** EDA Commissioners Frank Boyles Ken Hedberg Frank Boyles Ken Hedberg All councilmembers Mike Myser Dan Rogness Mike Myser ** The bylaws provide that this appointment is the Mayor's to make with Discontinued Committees Year Discontinued affirmation by the City Council. 2007 Building PAR Task Force 2007 Senior Citizen 2007 Tree Preservation 2007 CR 21 2008 Heritage 2008 merged 2008 Computers, Technology, Communications Fire Station No. 2 2009 Water Treatment Facility 2009 Downtown Redevelopment Committee 2011 SMSC Liaison 2011