Loading...
HomeMy WebLinkAbout10E - Police Station Timeline PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT November 18, 2002 ~ 10E Frank Boyles, City Manage~ ' CONSIDER APPROVAL OF -REPORT REGARDING PLANNING PROCESS AND TIMELlNE FOR CITY HALL I POLICE STATION I COMMUNITY CENTER. History: In 1993, nine years ago, the Prior Lake City Council and staff initiated a Comprehensive Space Needs Analysis. That analysis was initiated because it had become apparent to City officials that, even then, the existing facilities were not adequate to serve the City's needs, and certainly would be insufficient ,to serve a community whose ultimate population could be in the range of 40,000 persons. Both because an objective study was desired, and because the necessary expertise was not available on staff, the Boarman, Kroos, Vogel Group was retained to conduct the Space Needs Analysis. The conclusions of that study were that the City's existing facilities were inadequate to serve our growing City. The Study recommended the construction of four facilities in the following order: Fire Station, Maintenance Center, Public Library and City Hall! Police Station. Since the completion of that study, the community has proceeded to upgrade key City facilities. In 1995, Fire Station No. 1 was built following a successful referendum. In 1997, the Maintenance Center was constructed, financed through a combination of reserve funds, and the issuance of water revenue bonds. In 1999, the Library Resource Center was completed through financing provided by the 1997 Park and Library Bond Referendum. As predicted by the 1993 Space Needs Study, and obvious to any observer, Prior Lake continues to grow at an escalating rate. Scott County is the 12th fastest growing county in the nation, and the fastest in the northern tier. The growth in Prior Lake is analogous. Current Circumstances: Recognizing that this decade old need for a new City Hall ! Police Station is only becoming greater with time, and in response to the May 2002 direction from the Long-Range Planning Committee to build a new City Hall! Police Station and Community Center meeting rooms, the staff asked the Boarman, Kroos, Vogel Group to update the Space Needs analysis for2002. The 2002 Space Needs Analysis was shared with the City Council earlier this year. Attached is a Prior Lake American article on the subject. The revised Space Needs Analysis confirms the need for a building space of 48,000 square feet, including 20,000 square feet for City Hall, 20,000 square feet for a Police facility, and 8,000 square feet for community center meeting rooms. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 1:\COUNCIL\AGNRPTS\2002\CITY HALL.DOeAN EQUAL OPPORTUNITY EMPLOYER T T .,. Conclusion: The purpose of this memo is to identify a process and timeline to be used to examine the need for a City Hall / Police Station / Community Center, identify costs, sites, funding sources, and impacts, and ultimately determine whether to proceed with the construction of this project. ISSUES: The proposed process to examine the advisability of constructing a new City Hall / Police Station / Community Center is set forth below. The space needs analysis has been updated using current standards in office sizes, building costs and project staff needs. The information contained in this analysis should be shared with the City Council and public during the month of December. The Space Needs Analysis defines the size of the parcel needed to house the City Hall / Police Station / Community Center, and provides a thumb nail estimate of project costs. The Long-Range Planning Committee identified both the need for this new facility and specific guidelines for its location. Using these criteria and others, Boarman Kroos Vogel Group is in the process of analyzing seven sites in Prior Lake as the location for building a City Hall / Police Station / Community Center. When completed, this site analysis should be shared with the public and with the City Council. I anticipate that the site analysis will be done in January 2003. The Space Needs Analysis, coupled with the site analysis, will provide the financial projection needed to prepare a report on the proposed method of financing the new facility and the impact on the taxpayer. This information is expected to be completed for distribution late in January. With the space, site and financial analysis complete, it would be appropriate to spend the month of February sharing this information with the public through 10 to 15 presentations to a wide variety of community groups, the Wavelength, and Inside City Hall. In early March, a public information hearing is proposed so the Council can solicit input on this subject (in addition to the input which will be received at the many public presentations). The public information meeting is scheduled for March 3, 2003. Following that meeting, the Council could provide direction to the staff to complete additional research. Any additional information could be completed and returned to the Council at its March 1 rh meeting. The Council could then decide whether or not to proceed with the construction of the City Hall / Police Station / Community Center on March 17th or April 7th. It is important that sufficient time be incorporated in the process to allow the public to become informed and offer input. This project timeline is intended to accomplish these goals. ALTERNATIVES: (1) Motion and Second to approve the proposed project process and timeline as recommended. (2) Motion and Second to approve the proposed project process and timeline with amendments. (3) Take no action and provide staff with further direction. RECOMMENDED MOTION: As the Council deems appropriate. 1:\COUNCIL\AGNRPTS\2002\CITY HALLDOC - CITY HALL 1 POLICE STATION 1 COMMUNITY HALL PROJECT November 18, 2002 Process and Timeline City Council receives, considers and approves a report recommending a project process and timeline. 20th Inside City Hall production regarding City Hall project, process and timeline. 23rd Frankly Speaking I web site articles on project, process and timeline. 2nd Why A New City Hall 1 Police Station 1 Community Center (meetino rooms)? City Council receives a space needs analysis. 4th Why a New City Hall 1 Police Station 1 Community Center (meetino rooms)? Inside City Hall production on space needs analysis. 7th Why a New City Hall I Police Station I Community Center (meetino rooms)? Frankly Speaking 1 web site articles on space needs analysis. 6th City Council receives alternate site analysis report, including the financial implications of each site. 7th Inside City Hall production on alternate site analysis report. 11 th Frankly Speaking 1 web site articles on alternate site analysis report. 20th City Council receives financing report. 21st Inside City Hall production on financing the project. 25th Frankly Speaking / web site 1 Wavelength articles on financing the project. 1sL 28th POWERPOINT PRESENTATION TO NUMEROUS COMMUNITY GROUPS ON SPACE NEEDS, SITE ANALYSIS, AND FINANCING. 1 st - 15th Wavelength article. 3rd City Council conducts Public Informational Meeting No.1, and if appropriate, directs staff to prepare additional information. 17th Wavelength article. 7th City Council formally acts on whether to and how to proceed with the project. r (113 g =: c. 8' ~ 5' ~ a ~ 5' 2' ~ (;' -:;:: cr "'0 c. 0 c. S ~ 0' _(;'o~~ ~_ o~~c.~~~ aO~o~::l"'O 0- (ll ::l~, '" :;: - (II ~ ~ 'S '" - _....::1 ~ 2 ::;. ~ ~'~ ... c.::n. -' ....... _. ~ (II . - ... .., - (ll . ..... '" ... ;;l :2' e. '" ~ e; ::l ~ ~ g s' a' :-~ 'Ei' ~ ;>::~ S' ",. ~ cr ~:..- ff:: g.:::! ~ ""'0 g 4!! ~ O' z:::' 0 Oc - < n '-' (ll ~ "'0 '" (ll ~ \ J... - ,. ... ;;l '" <: <: ....... ... '" (ll -. _. ::I 0 0 0 ~ ::l ~ n _ ...., (ll S' ~ n ~ ~ 0 (ll ",. '0::1. c. g: e: - t"'" '" ::l ::r n E.. g (ll ::l (ll ~er~~;.~~:~8n ~Q~~~~~~er(ll~~(ll~~a ....,(ll::ro"'~(II::rn::lo 'oc.~'::lC (II~(ll::l ~n::n ~ ~n~::l_::rc.(IIo"'s ~(llO(ll~~n(ll (ll::r",(II~=:(ll ~, ::::;: (ll _ ::r ~ _ c. ~ =i '0 :3~ '" ~ ~ =. M ..... Q. >< ~ (ll a (ll cr e: '< .....::r t1l ...... 0 ~ ~ c: Cl,) ciQ"..... -- -....... ~ ~ ::::- ("') ~ en -t c/) e- ' ::I !=? = -, ;;l "E.. ~ ::l ~::I 0 '" ~ ::l ~ ~. ~ o.~ S' e. ~' _ (ll~~.(ll(ll"'~ ::l ....,~-::rn ",;;l~::I.,..,C.":":""O - ~ ~ g. s.. E. 2: >< g '0 . ~ er -. ~ 0 0 0' ~. c. c. Q 0 ~ ::I. ~ ::l g ""'0 ~ ",' er 0;; ~ c. (ll er o. ~ s ,Q '0 =< n .? s.. Q ~ 0_00 n~""'~ ~(ll n- n C. o@~~ .... ~ c. ~ _ ~ 0 - _ (ll 0::1 e: _. ~ !::>' _. 0 r:1' - ~::l:::! l' ... ~ _.:::;r O::r c. 0 ~ n - .;;:::.. - - C ... '" c. ,. ~ -< ::r r:1' ,n (ll S '0 (ll '" -..... ~ '" 0 ~ _. _. Q :::; 0 M "'0 :>'>" (ll ~ (ll '" (II '0 (ll ~ ::l :::::. '" -::l;;l ~ - '" ::;. '0 - (ll QQ' ," (ll _ a ~ ~ ~ ::I :n:>'>" ~'~ (;' S' g c. g ...:J e: ~ o' ~ ~ ~ ::r g, 7 9 ~ Ii' 8.. ~ 8.. @ ~ s.. ';' <;> =:;::0;< ~ 'i' Jil Ii' .? Ii' ~ ~ e; t:l:I' e. s:: 5' lrO :::S' (ll (ll..,., Q. Ill" ....- Q '0 ~ lrO (ll VI =< Il> n n ~~' '" 0 = ... Il> (II '" ~ ::l ~. 0 O~. g~ n ~ ~ ~_. '0 (II c.~ S ::l ::r ,. Il> Il> - ~ :E ~ ~ ::r'O (ll _ ~ 7- ill cr c. 8.. S :E (ll :r a So Q) n ~ ~. 0 CD :t. 0- 0 cn ~ ::;.' . ~ _. _. := >< 0- (ll 0 ::I sa )., ::I,:;::' (ll ::r ... 0 ~ __. (ll '" ::::s ... ". u... .... n ::I C.] ~ ~ c. ~ 1" e; ~ 2. ~ ::I o 8'-::In (ll r;;g~Q'.n =<~fer S ~ n' sa ~. 5!l. 0 - n Jil 0 g 0 ~ '0 ~ (ll ::r~ OQ 'tl e: 0 ::1,::1 '" - Fo1 _ (ll::r = ~ ::l ::I. ~ ::I - '" ~ ;:J. Er~ ~ e. "',0 OQ ::l C OQ '" 1::.9 ::I (II!=? 8' t::::: [ ;oS, n OQ '0-: _. "g c. 0 OQ ~ o' ~ 'tl (i C. ~ 5' 0 ::I n ::r 0 er cr ::I '~ So::l" ~ r;; ~. ,8- (II -, 0 (II ~ -'(11 -. :::;rll> (II""'''' - ~ n - n '" n (11::1 0 n 0 '" 0 ~ (II .. _. = c.::l ~ cr !=? :3 9 ~ g.:< ~ '0 ~ ~ S ~ ~ "E.. ~ a (II' '" c. S. c. ~ '0 . __ ("D 0 ................. ....... _. ....... =. to) 0 ~. ''''' 0 0' ~ o'n 0'::1 ::I 0 (ll .?< ~ ::l ~ =:;:: ~(II ~ , ~ 0 ~ o 0- (II , .; ~t:l:I Clo'< ==>z Q = ".... ::r ,~ o III .... (ll " -'0 c:, ..... -. c:-< -t ' <DO -. ' I: C -. o o -. =0 ~cn :J-o (0:0 (0' .:J a.~' U).-t e:8-ISoO::l::r (II_'::rC8-'< o (II s..;' ~ (II ~ ~ 5'"8. (II g s 0.'0 =:;:: c.::I ~~. ",OQa n til c. ,- 0 -. ~ (II ~',< \ J (ll-' . ,'< =: Q 0 ~ 00 '" 2:::r _.q 2" ,~ - n '" . C (II ,. - - o~ (ll '" ON'" '0 ""'c.'" ~ c. '0 _. '" '0 0 0 0' (II ~ _. ::n (II '0 o ~ S' ~ 0,< s::;! _. c.::l ~ ~ o ...... .=' ('D 8" ('D t;;" =. ~ e: = ~ ~ ~o 0' ~ e: 9- 0 0 :=.-::1 ::. (II C",?~OO1"(IItil .::roa'<c. 1l>'O-"C. n.:;tl . Il>'" .... Il> "' '" 0 -, 0 0 '8- ~ '" _. ~~[~8~~ ~(II2:~g ~ _, 4!! ",. '" n'" :>'>" ::r n C. (ll ""'" .....: < ~ toO: ........... ("D '''' =- ...... o ::I, g n C q er ~ .s -. ~ ~ ....,0 __.Il> Il> ::I "'~' o ~' c.q ~ ~ .- c. 0 '" 0 '" !"'tl OQ 00""'002' 01 ::r _. ::r ~ C < sa ""0:3 '" c. ~ ~ ~ ~ ~ s: ~ ::r9 ~ 0'.:<= B ulld iog coptinued from page 1 .1, signs for a city hall/police station each expressing support for the ville, council members felt that it its current site. But additional land complcx.Kr.ooitJlaid:thatlWil:ile less":!! idea. b:::.:! (:"cl':;: c:: ~ :')~';';:::: r;,,::),::).J would be mox~ rJ:"s~bJ.etfQ(J;j(~b'/ '/5 woUld; n-eed It(:l:l b~"acqujretl.' Be"" land \\Iould ..be ;needelLfot:,il.:.t.wo-,,' il 3) Should the engineering de. '; I, tinuei 'I'cnting,spalOe:tthan it,lWould. It'd~l sides. with its location along High~.' - ydom".telC. a single'-stotycom'- " partinent'be included in thc:new be to build a firing range intothe, ,I way: t3, ihe'!:he is considered a ,i<<;ould'rilost likelY'"be."lO'io '.. city hall or in the maintenance facility. ,.,..". ""1 prittii:'opfi6fi'rorcommercialdevel- lJ perc'emcheaper" thari the two- center? 8)' Should - the.. building opment. story complex. "Plus a one story is Zieska said that while he would include 1,400 square feet for To build south of CR 21, west often preferable. from a police probably end up deferring to staff recovered property? of Main Avenue and east of Arca- standpoint," said Kroos, adding, "it on the matter, ''I'd be more com- Council members agreed to set dia Avenue, the city would have to works better functionally." fortable leaving it at city hall." "It aside space for it, feeling that one purchase property from multiple becomes less of an issue." Haugen way or another, the space will get " property owners. But on the plus said, with the advancements being used. side, a city hall/police station com- made in technology. which allow Locat"lon plex there would be in close prox- information to be easily transmit- imity to downtown. ted. So where would the proposed Several other locations were 4) Should short-term facility be built? Council members also mentioned as potential sites for holding cells be incorporated expressed no strong opinions on the complex. into the police station? any of the sites proposed by Boyles The current police station has in a staff memo. They include the no holding cells of any kind; which. existing site; the Waterfront Pas- has caused all sorts ortlogistical, 'sage Business Park; near the inter- problems for the department, ac- ~ section of county roads 21 and 82; cording to O'Rourke.' the current site of the U.S. Post O'Rourke suggested that space Office building; and the area south be set aside in the new complex for of County Road 21, west of Main short-term (less than four hours'in , Avenue and east of Arcadia Ave- duration) holding cells. He did not, nue. however,- advocate the need for There arc; pros and cons with long-term holding cells, saying that each site, according to Boyles. option would be "more expensive." The existing site, for example, He also cited Scott County's plan is considerably less than 4 acres- to build a new jail that would serve the minimum amount of space that all the communities of Scott COUIl- would be needed for the new facil- ty a~allother reason for going with ity. Plus, the site would have to be short-term cells only. ' demqlished before. the, building Council members seemed. to could begin, meaning a temporary agree that short-term holding cells facility would be needed. Pros in- would be the way to go and, that c1ude the fact that it would preserve there was no need to replicate ser~" .. the 'civic center theme, would be vices that will be offered by the close to downtown, and would be county. , in a highly visible location along 5) Should a dispatch center County Road 21. be incorporated into thenew.u ..If the city built in the complex? Waterfront Passage Business Park, O'Rourke and all three coun- all of the city's main buildings cilmen expressed opposition to the would be in close proximity to one idea. again feeling that there would another. But there are downsides, be no need to replicate services the too. Among them, the fact that the city could just as easily get from city would have to purchase the the county. land on which to build and extend 6) Should the consultant its utilities to meet it and the fact refine space estimates under the that it would be in the far assumption that less space will be southeastern corner of the city, far needed for file storage in the from a central location. future? The site at the northwest Council members expressed no corner of county roads 21 and 82 strong opinions either way, with would be more centrally located, Zieska saying that if there is a re- but a facility there would fall duction, "it should be a modest' within a residential neighborhood. one." Plus, the property is undeveloped. 7) Should a firing range be And the city doesn't currently own built into the new complex? it. After much debate, council members decided against the idea. With numerous firing ranges in the ("011 nci I 01('1l1h..rs art'a. incllldin!! the ones at Dako-' Council input The discussion waS placed on the work session agenda because city staff was seeking direction from the council on the city's long- term facility needs. The city's existing capital im- provement program contemplates the,construction of a satellite fire station in 2005, but it includes no timetable for the replacement of the current city hall/police station com- plex. In recent months council members have expressed concern that the current city halUpolice sta- tion complex no longer meets the current or future staffing or opera- tional needs of the city, In a memo to the council, City Manager Frank Boyles outlined eight policy decisions for them to consider. They included the follow- ing: 1) Should the new complex include a city council,chanibers? - Council members seemed to be .greement that it should. Mayor Jack Haugen said that from a func- tional and accessibility standpoint, "it would eliminate a lot of running back and forth." Councilman Jim Petersen agreed, saying the council cham- bers should be in the original plan, adding that "a lot of other groups could use a meeting room like this one (at Fire Station No. I), includ- ing advisory committees and other community groups. 1j1e city right now certainly isn't 9versupplied with good meeting rooms." Councilman Joe Zieska said that he was supportive of includ- ing a council chambers in the new building plans and that Council- man Mike Gundlach - who was not present for the discussion - was in agreement, saying, "Mike feels it should' be in the new building. but that it should be a multi-purpose room." 2) Should a cable studio with public access be incorporated in the plan? A"nin, With the expectation that the U.S. Post Office operation will be relocated to asite on the other side of Highway 13, the city could ex- r The cost So how would the city pay for .the complex? ,.. Ralph Teschner addressed that question, providing the council with two options. According to Teschner, the city could seek to pass a referendum or it could pay for the project on its own. Neither option is particularly appealing, he said.. ' Teschner is not optimistic about the likelihood of voters approv.ing a referendum for if new city hall and police station. Many cities in the metro 'area have tried without success, he said, citing his home- town of Ede!l_Pra!~ie as a prime example: i'The only ones that are successful are the ones that pack- age a city hall/police station with something like a fire station and then pitch it as something that's needed for public safety, "I'd be shocked if we'd be able to be successful" passing a refer- endum for a new city hall and po- lice station, he said. ' The other option outlined by Teschner has the city building the _ facilities on its own. To do it all at once, Teschner said,' the city' would ha~e to authorize a lease/ purchase financing plans, appro- priate 100 percent of its general fund reserve (which currently sits between $4 and 4.5 million), and use 100 percel)t of its tax levy limit cap. "It would be a huge commit- ment all around," said Teschner, adding that a more feasible ap- proach might be building the facil- ity in stages, focusing first on the needs of the police department, then the remaining needs. "There are going to be severe financial restraints. any way you ....;. n,. I November 18th - ,--.......................--......................-..-..--.........---------......--.-.-.-----.-.....-........................-...., I Council Approves Process and I Timeline.. I I I I i ___....__.__.____..____....__ ..__...h.__h....__ _......_..__.....................................................__.......W....__.... .._..._.___..._...__._.~ Council Receives and Discusses I Space Needs Analysis. I i , .._-----~ ! Council Received Alternate Site ' I Analysis Report. i l , f , i r F ebruarY-1 sf:- 28th-~-"''''.'-'.''rPowerpoint Presentatlo-n -Sh-a-red--l i with Community. I i i ...----- ---..-'---------'i I City Council Conducts Public I I Information Meeting. ! ,.....--..,....,--,--..,--,-...........-,..,....,-...,.....,------.................,.........,..,...-J I City Council formally acts upon I J.~roposal. ..__.__.... I i i , I j-- I December 2nd - I I I I I i !-------..--..,.......--,-,..- I January 6th - I March 3rd - March 3rd or L~pril 7th - ..