HomeMy WebLinkAbout10F - City Council Vacancy
CITY COUNCIL AGENDA REPORT
November 18, 2002
10F
PREPARED BY: Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A PROCESS AND TIMELlNE TO FILL THE
VACANCY CREATED BY THE RESIGNATION OF COUNCllMEMBER MIKE
GUNDLACH.
DISCUSSION: Historv: Councilmember Mike Gundlach has submitted his written resignation
from the City Council which is effective Monday, November 18, 2002 (attached).
According to MN Stat. Section 412.02 subd. 2a vacancy, "Except as otherwise
provided in subdivision 2b, a vacancy in an office shall be filled by Council
appointment until an election is held as provided in this subdivision. In the case of
a tie vote in the Council, the Mayor shall make the appointment... If the vacancy
occurs....when less than 2 years remain in the unexpired term, there shall be no
special election to fill the vacancy and the appointed person shall serve until the
qualification of a successor elected at a regular City election." When
Councilmember LeMair was appointed to fill the term of former Council member
Ericson, the City Council utilized an open process and timeline. The same
process and timeline is proposed to fill this vacancy.
Current Circumstances: Attached for City Council review is a process and
timetable recommended for filling this vacancy. The process contemplates notices
(attached) and articles in two editions of the Prior Lake American. Applications
would then be received from November 30th through December 21st. Candidates
would be interviewed on December 30th at a special City Council meeting and the
appointment would be made at the January 6, 2003 meeting.
Conclusion: The City Council should by motion declare a vacancy to exist on the
City Council and then determine if the proposed process is acceptable and if the
timeline is appropriate.
ISSUES:
Given that there will be less than one year in the appointee's term (1/6/03 to
12/31103), it is important that the process be timely but effective at identifying the
most appropriate candidate. The interviews would be conducted at a special City
Council meeting on December 30th which would be cablecast. The questions will
be drawn from the 2020 Vision and Strategic Plan.
ALTERNATIVES: (1) Motion and second to declare a vacancy on the City Council.
(2) Motion and second to authorize the staff to proceed with implementation of
the process and timeline for filling the City Council vacancy.
(3) Authorize the implementation of the process and timeline with amendments.
(4) Take no action.
RECOMMENDED
MOTION: Alternative (1) and either Alternative (2) or (3).
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (952) 447-4230 1 Fax (952) 447-4245
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PROCESS AND TIMElINE FOR FILLING VACANCY
Process Timeline
1. Gundlach retires from City Council November 18, 2002
2. Place Advertjsement in Prior Lake American Article appears in 11/23/02
soliciting candidates. edition; notice of vacancy
in 11/23/02 & 11/30/02
editions.
3. Distribute applications as requested, together 11/3Gl02 - 12/21/02
with questions. )q, 't
4. Application Deadline December ~, 2002
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5. Contact candidates to advise of televised
special meeting interviews. December ~ 2002
Draft City Council interview questions for \to
special meeting.
6. Hold Special Meeting for candidate
presentations & interviews.
7. Discuss candidates and make appointment at January 6, 2003
re ular meetin .
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (952) 447-4230 1 Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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CITY COUNCIL SEEKS NEW MEMBER
he Prior Lake City Council is accepting applications to fill a 12-month Cit
Council term expiring December 31, 2003. The vacancy on the City Council wa
created when City Councilmember Mike Gundlach submitted a resignatio
effective November 18, 2002.
pplicants must be 21 years of age and currently reside within the corporat
limits of the City of Prior Lake for a minimum of thirty days. Council member
receive $425 per month. Council meetings occur the first and third Monday 0
each month at 7pm. Work sessions are typically scheduled preceding eac
regular Council meeting at 5:30pm. Councilmembers may be responsible fo
attending other periodic day or evening meetings. Candidates can expect t
spend seven to fifteen hours weekly on Council duties (meetings, site visit
telephone calls and reading agenda material).
pplications are available by calling Kelly at 447-9803, or bye-mail to
kmeyer@cityofpriorlake.com, Monday through Friday, 9am - 5pm. Applications
are not the exclusive means of expressing interest in the position. Interested parties
may also contact Councilmembers or the City Manager individually to express thei
interest.
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Completed applications and resumes will be accepted until December~, 2002.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (952) 447-4230 1 Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER