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HomeMy WebLinkAboutMinutes & Agenda REGULAR COUNCIL MEETING AGENDA Date: NOVEMBER 4, 2002 CALL TO ORDER and PLEDGE OF ALLEGIANCE:.........................................7:00 p.m. 2 PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action during the Public Forum. 3 APPROVAL OF AGENDA: 4 CONSIDER APPROVAL OF OCTOBER 21, 2002 MEETING MINUTES: 5 CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of Invoices to Be Paid. B) C) 6 ITEMS REMOVED FROM CONSENT AGENDA: 7 PUBLIC HEARINGS: NONE. 8 PRESENTATIONS: A) Presentation to Retiring Parks Advisory Committee Members Thea Fluhrer & Tom Schutz. (Mayor Haugen) B) 9 OLD BUSINESS: A) B) II 0402 10 NEW BUSINESS: A) Consider Approval of Amendment to Tax Increment Finance District 1-1 and 1-2 to Include the Facade Improvement Program. B) Consider Approval of a Report Regarding Construction of New City Hall, Police Station and Community Center. C) 11 OTHER BUSINESS/COUNCILMEMBER REPORTS: 12 ADJOURNMENT 110402 ". , ~ ------ i'..... REGULAR COUNCIL MEETING MINUTES October 21,2002 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Gundlach, Petersen, Zieska, and LeMair, City Manager Boyles, Assistant City Attorney Schmitt, Public Works Director Osmundson, Community Development Director Rye, Finance Director Teschner, Planning Coordinator Kansier, Communication Coordinator Christoph, and Recording Secretary Meyer. Councilmember Gundlach joined the meeting following attendance at the Watershed District Board Meeting.. APPROVAL OF AGENDA: Bovles: Requested adding an item under Presentations to introduce the Communications Coordinator. Gundlach: Requested that an item be added under Other Business regarding status updates on several items. MOTION BY GUNDLACH, SECOND BY ZIESKA TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF OCTOBER 7.2002 REGULAR MEETING MINUTES MOTION BY PETERSEN, SECOND BY LEMAIR TO APROVE THE OCTOBER 7,2002 REGULAR MEETING MINUTES. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Treasurer's Report. (C) Consider Approval of Building Permit Report. (D) Consider Approval of Monthly Fire Call Report. (E) Consider Approval of 2002 Third Quarter Budget Report. (F) Consider Approval of 2002 Third Quarter Investment Report. (G) Consider Approval of Resolution 02.172 Approving the Common Interest Community Number 1079 (Deerfield Condominium) Eleventh Supplemental CIC Plat. (H) [REMOVED] Consider Approval of Resolution Authorizing Installation of No Parking Signs on the North Side of Pleasant Street Between Trunk Highway 13 and Main Avenue. Hauaen: Requested removing Item (H) for further discussion. Bovles: Reviewed the remaining Consent Agenda Items. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE CONSENT AGENDA ITEMS (A) - (G) AS SUBMITTED. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: [REMOVED] Consider Approval of Resolution Authorizing Installation of No Parking Signs on the North Side of Pleasant Street Between Trunk Highway 13 and Main Avenue. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ---..--...-- -~...-.. ....-..-... T .. T .. .-....-....-. City Council Meeting Minutes DRAFT October 21,2002 HauQen: Asked the City Manager to provide an overview of the agenda item for the public. Bovles: Reviewed the agenda item in connection with the staff report, explaining that the need for "no parking" on the north side of the road is a result of relocating the center line of the road to provide additional parking in the area at the request of the area business owners. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02.173 AUTHORIZING INSTALLATION OF "NO PARKING" SIGNS ON THE NORTH SIDE OF PLEASANT STREET BETWEEN TRUNK HIGHWAY 13 AND MAIN AVENUE. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. PRESENTATIONS: Introduction of Communications Coordinator Bovles: Introduced Renuka Christoph and gave a brief background of Renuka's interests and qualifications. PUBLIC HEARINGS: Special Assessment Public Hearing for 2002 Improvement Project 02-11 Green Oaks Trail, Pixie Point Circle, Lori Road and Estate Avenue Improvements and Consider a Resolution Approving the Assessment Roll for the Project. McDermott: Reviewed the agenda item in connection with the staff report. Teschner: Described the assessment, interest calculation and procedures for payment. Gundlach: Asked the Finance Director to explain the rationale for the 40/60 split in total costs for the project. Teschner: Explained that the Council made a commitment years ago that preservation of the infrastructure was to the benefit of the public as a whole. Therefore, 60% of the costs of the project are designated from the City funds, and only 40% of the overall costs of the project are distributed through the assessment to the direct benefiting property owners. HauQen: Added that the overall cost of the project was approximately $1.7 million, and that not only was the cost of the project subsidized by the City through the 40/60 split, the City also allocated other dollars within the Capital Improvement Program to offset the costs of the project. McDermott: Noted that general storm sewer improvements were paid from the Storm Water Quality Fund, some sewer and water infrastructure improvements were paid for from the Sewer & Water Enterprise Fund and Trunk Reserve Fund. LeMair: Asked why only a partial payment of the assessment is allowed within the first 30 days. Teschner: Advised that the thirty day deadline is statutory and primarily a function of ease of administration for the County Department of Taxation. Special Assessments can be paid off in full at any time. Mayor Haugen opened the public hearing at 8pm and asked those Persons who wished to speak to come forward. 2 City Council Meeting Minutes DRAFT October 21, 2002 Norma Tschida (14837 Estate Avenue): Asked the interest rate on the bond issue, and where the funds go from the difference in the bond issue versus the assessment rate. Also asks if, typically 2/3 of the people paid upfront, why the City doesn't just bond for the remainder. Teschner: Advised that the bond rating is A-1 and the effective rate is 3.5%. Explained that it is difficult to determine the number of assessed property owners that will pay upfront. Because the City is only assessing 40%, the bond issue is made to cover the City's costs. Other issues factor into the 8% interest rate on the assessment including, tax delinquency, pre- payment, and capitalized interest at the time if issuance. Zieska: Clarified that if a smaller interest number was used, and the City intended on continuing with its policy for a 60/40 split, the per unit assessment would need to be increased. Teschner: Confirmed that the special assessment would need to increase, as well as the potential levy amount. Further noted that a cash flow analysis is completed for the entire bond issue. HauQen: Asked if the City is making money by charging the higher interest rate. Teschner: Advised that by virtue of the 60/40 split, the City is only recovering $400,000 in principal on a $1 million bond issue. Also advised that by legislation, the City cannot bond and invest proceeds to make money as opposed to using the proceeds for the purpose established by City Council Resolution when the City bonds for the project. Mike Nielsen (14974 Estate Avenue): Commented that the original estimate for the project was under $1.2 million, rather than the $1.7 million. Asked the reason for the additional costs. Also concerned about paying for a project that isn't yet complete. McDermott: Advised that the original estimate was rough and the additional costs were for utility reconstruction that was unanticipated. Those costs are not being assessed to the property owners. Continued by apologizing for the late start in the construction season and delays due to weather. Advised that Green Oaks, Estate Ave and Lori Road will be paved in the next week, with Pixie Point following in the next few weeks. Teschner: Added that the first property tax statement where the homeowners will actually be paying on the assessment will be May 15, 2003, and the project should get its final wear course by July or August 2003. Zieska: Advised that the assessment hearing cannot wait until after the final wear course because of the deadlines in certifying the assessment with the County Department of Taxation. Waiting to the conclusion of the project would add a substantial amount of interest to the project. Bovles: Clarified that two lifts of bituminous are included in the road improvement. The second wear course is put in place after allowing the first course to settle in order to make corrections and ultimately provide a better street surface. AI Joscher (14873 Pixie Point Circle): Observed that there is a waste of effort and energy in construction of the project by virtue of excavating and re-excavating in certain areas when installing utilities. McDermott: Was not familiar with the specific reference, but did explain that water services were now being installed and that it may appear repetitive but that it was necessary to install the water main first. Also advised that there were some conflicts on Pixie Point with force main, and that additional excavation was needed to replace some force main. 3 -'" -~.~._..-.....".....-.__.._..".,.........~..._."_...~~---_.,.__._... -T. ----- "T--- .------- City Council Meeting Minutes DRAFT October 21. 2002 Zieska: Noted that the City project manager has been in constant contact with the Fire Department during construction in planning how emergency services would reach properties in the area. Believed additional grading may have been completed to allow emergency vehicles to pass. MOTION BY PETERSEN, SECOND BY GUNDLACH TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Gundlach: Commented that improvement projects are always difficult, and that the fact of the matter is that these types of projects cost a lot of money, both from a City perspective and a property owner perspective. LeMair: Asked if its likely that the project will be completed this year, with the exception of the final wear course. McDerrnott: Advised that is the goal. MOTION BY PETERSEN, SECOND BY GUNDLACH, TO APPROVE RESOLUTION 02.174 APPROVING THE ASSESSMENT ROLL FOR 2002 IMPROVEMENT PROJECT. Gundlach: Asked if the Special Assessment Committee had been involved in determining the method of assessment and supported the assessment. Zieska: Confirmed. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. The Council took a brief recess. Public Hearing to Consider Approval of a Resolution Vacating the Existing Drainage and Utility Easement on the Timber Crest Park Property. Kansier: Reviewed the agenda item in connection with the staff report. Zieska: Asked if the developer would be relocating the drainage and utility easement at his cost. Kansier: Confirmed. LeMair: Asked if the vacation did not occur, what would happen to the project. Kansier: Explained that the project would probably be stalled indefinitely because a portion of the sewer line is located underneath the planned units. Mayor Haugen declared the public hearing open. No person were present to address the Council on this issue. MOTION BY ZIESKA, SECOND BY LEMAIR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. MOTION BY ZIESKA, SECOND BY LEMAIR TO APPROVE RESOLUTION 02.175 VACATING THE EXISTING DRAINAGE AND UTILITY EASEMENT ON THE TIMBER CREST PARK PROPERTY. 4 City Council Meeting Minutes DRAFT October 21, 2002 VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. OLD BUSINESS: Consider Approval of a Resolution Entering into an Agreement to Purchase an Easement on Lot 27, Eastwood Addition. McDermott: Reviewed the agenda item in connection with the staff report. Gundlach: Asked staff to describe the negotiation process. McDermott: Advised that a land acquisition specialist was hired to negotiate a cooperative resolution with the owners of the property. Early on in the process, it was clear that it would be difficult for staff to reach an amicable solution. Zieska: Thanked the Geraghtys for their cooperation in reaching a solution for the storm water runoff. MOTION BY LEMAIR, SECOND BY PETERSEN TO APPROVE RESOLUTION 02.176 ENTERING INTO AN AGREEMENT TO PURCHASE AN EASEMENT ON LOT 27, EASTWOOD ADDITION. HauQen: Advised that the final easement agreement is subject to final review by the City Attorney's office. VOTE: Ayes by Haugen, Petersen, Zieska and LeMair, Nay by Gundlach, the motion carried. The Council took a brief recess. Upon returning, the Council concurred in moving Item 9A to the end of the agenda. NEW BUSINESS Consider Approval of Joint Annexation Resolutions with Spring Lake Township for (1) 275.Acre Spring Lake Park Property; and (2) 90.3.Acre Stemmer Property. Rve: Discussed the agenda item in connection with the staff report. LeMair: Asked how many acres of the park are currently within Prior Lake city limits, and why the entire park wasn't annexed at that time. Rve: Advised that 75 acres of the park are currently within the City limits. Bovles: Explained that the current boundaries of Prior Lake have evolved over time through a series of annexation requests. It is difficult to determine at what point any part of the current 75 acres could have been added. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE JOINT RESOLUTION 02.177 ANNEXING THE REMAINDER OF SPRING LAKE PARK INTO THE CITY OF PRIOR LAKE.. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE JOINT RESOLUTION 02.178 ANNEXING THE 65-ACRE STEMMER FAMILY PROPERTY INTO THE CITY OF PRIOR LAKE WITH THE CONDITION INDICATED. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. 5 --''^-''-'''~''''-''''''''''''''~'__'''__'..'_''""''_~'..'_~.m -"T- ..T" .- .------- City Council Meeting Minutes DRAFT October 21, 2002 Consider Approval of a Resolution Authorizing KLM Engineering Inc. to Prepare Specifications and Provide Inspection Services for the Re-Conditioning of the Two City Water Towers, City Project No. 03.01. Osmundson: Reviewed the project in connection with the staff report. Petersen: Clarified that this is only the engineering work, not the actual improvements. Osmundson: Confirmed that this item is for engineering work and inspections. HauQen: Asked how long the work will take. Also noted that the Tower St. Water Tower is in the CIP for 2003, Crest Avenue Tower in 2004 and 2006. The idea is to move both tower improvements to 2003 to get the best cost. Osmundson: Confirmed and advised the entire project should take 6 to 8 weeks for both towers. LeMair: Asked under what circumstances the project could be delayed. Osmundson: The biggest obstacle will be the weather. Gundlach: Asked if KLM will also provide a report on the life expectancy of the towers. Osmundson: With the improvements, the life expectancy of the towers is 15-20 years. MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE RESOLUTION 02.179 AUTHORIZING KLM ENGINEERING INC. TO PREPARE SPECIFICATIONS AND PROVIDE INSPECTION SERVICES FOR THE RE- CONDITIONING OF THE TWO CITY WATER TOWERS, CITY PROJECT NO. 03-01. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Consider Approval of a Resolution Authorizing Acquisition of Hardware/Software Package for Digital Document Imaging. Mever: Reviewed the agenda item in connection with the staff report. LeMair: Asked if additional staff will be required to manage the system, and if the software would allow citizens to search from the web site. Mever: Advised that it has not been determined at this point how the information will be processed. That question will be one for the committee that we'll organize to address implementation of the system. The software does have a web link feature that would provide the capability to do on-line searches of designated public records. Gundlach: Asked about the process used to choose the software, and what other MN cities use the product. Mever: Advised that each of the departments were encourage to spend time with a demonstration package that was set up in City Hall. Each of the vendors also made presentations to all of the department heads and answer questions. Laserfiche was the clear favorite because of its usability. 6 City Council Meeting Minutes DRAFT October 21,2002 Clav Baer (Laserfiche specialist): Advised that the Laserfiche system is currently in place throughout the federal government, but also in the cities of Savage, Maplewood, Wayzata, Red Wing, Blue Earth County. The software has been available since 1987. Rich Crabtree (President of Crabtree Companies): Thanked the Council for consideration of their product. Baer: Demonstrated the GIS intergration for the Laserfiche product. Zieska: Asked if at some point, workers in the field will be able to access that type of information from a laptop at the site. Baer: Confirmed. Petersen: Asked why the annual maintenance fee is included in the first year's pricing. Baer: Advised that because of the continuing technical advances, the software assurance maintenance plans, prOVides for upgrades and patches throughout the year rather than having a significant one-time upgrade charge. Gundlach: Advised that maintenance fees of this type are standard in the industry and add value in the long run. HauQen: Commented that although he is convinced of the benefits of the system, asked if it was urgent enough to acquire now versus waiting for the project to be budgeted. Gundlach: Explained that the cost of waiting is significant in that the amount of paper currently stored and information that is practically unattainable, puts incredible burden on the staff if and when they begin moving into a new City Hall. It also puts the City at risk because there may be valuable information that we are currently unable to retrieve and cannot back up. Those issues need to be addressed now in order to have them in place when we are ready to move. Zieska: Also noted that every day that we wait, that much more paper is generated and the project goes exponentially. The cost of not moving forward is greater than the cost. HauQen: Added that there can be a better transfer of information as developers and companies become more technically proficient. MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 02.180 AUTHORIZING ACQUISITION OF LASERFICHE HARDWARE/SOFTWARE PACKAGE FOR DIGITAL DOCUMENT IMAGING FROM CRABTREE COMPANIES IN AN AMOUNT NOT TO EXCEED $38,394. Gundlach: Believed that the staff was included in the software choice and therefore will take ownership, and that the ease of use of the product will make the project successful. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and Ericson, the motion carried. Petersen: Asked the timeline for installation of the software. Baer: Advised that the software is basically an out-of-the-box package and will take very little time to install. Mever: Believed that the biggest obstacle will be in evaluating how we currently file paper and how department files can interconnect, and then implementing those findings into the digital system. 7 .. .---- - .. '.. ...._. . T -T...... .-.....--- City Council Meeting Minutes DRAFT October 21,2002 Consider Approval of a Resolution Authorizing Acquisition of an Additional Server in Order to Upgrade the City's Network System. Bovles: Briefly reviewed the agenda item in connection with the staff report. Gundlach: Advised that this type of server is necessary to handle the large volume of data. If it is short-changed now, it will cost in maintenance, down time and upgrades in the long run. MOTION BY GUNDLACH, SECOND BY PETERSEN, TO APPROVE RESOLUTION 02.181 AUTHORIZING ACQUISITION OF AN ADDITIONAL SERVER IN ORDER TO UPGRADE THE CITY"S NETWORK SYSTEM. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Consider Approval of an Ordinance Amending in Part Section 503 and 803 of the Prior Lake City Relating to False Alarms. Bovles: Reviewed the agenda item in connection with the staff report and explained the ordinance provisions. Petersen: Commented that the property owner can do some things to help eliminate false alarms. The ordinance does not impose a penalty if the alarm is stopped prior to the police or fire services being called. Gundlach: Believed it is a necessary ordinance to lessen the burden on emergency resources and personnel. LeMair: Asked how the money received will be used. Bovles: Advised that the funds would be added to the General Fund. MOTION BY GUNDLACH, SECOND BY LEMAIR TO APPROVE ORDINANCE 02.15 AMENDING IN PART SECTION 503 AND 803 OF THE PRIOR LAKE CITY CODE. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Consider Approval of "Paint by Number" Pleadings System to Improve Ordinance Enforcement Effectiveness. Joe Schmitt (Asst. City Attorney): Reviewed the agenda item in connection with the staff report. LeMair: Asked how incidences would be identified. Schmitt: Advised that the City staff and City Council would need to make an assessment on a case-by-case basis whether the action warranted this type of enforcement. Petersen: Asked if this mechanism could be used only on violations from this date forward. 8 City Council Meeting Minutes DRAFT October 21, 2002 Schmitt: Advised that if a violation existed, no matter when it began, this alternative would be available. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE "PAINT-BY-NUMBER" PLEADINGS SYSTEM TO IMPROVE ORDINANCE ENFORCEMENT EFFECTIVENESS. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Proposed Comments to be Included in the Public Hearing Record for the Metropolitan Council Blueprint 2030. Rve: Reviewed the agenda item in connection with the staff report. Overall, believed the Blueprint was long on ideas and short on how to accomplish them. Some of the goals appear unrealistic. Gundlach: Asked about the fast-tracking of the Blueprint 2030 plan. Rve: Advised that in effect, Comp Plans need to be updated every ten years. The Met Council has advised that they will not require an earlier revision. The fast-tracking may be a result of criticism of not accomplishing much, and a need to increase the planning horizon out another 10 years. Discussed the floating MUSA and past interpretation MUSA regulations. Bovles: Noted the provision for MUSA cities, rather than a specific line on a map. But there is no provision in the Blueprint dealing with the concept of annexation. Secondly, there was a lot of focus on transit being bus systems. But there was not necessarily enough focus on roadway improvements. Rve: Advised there is also a discrepancy in the direction of the plan when transportation improvements are focused on the 494/694 ring, but at the same time, the plan forecasts that 60% of the regional growth will be outside that area. HauQen: Commented that there is discussion within the document about the TH 169 growth corridor and the 35W growth corridor, but Prior Lake appears to get lost in the middle. It does not adequately address the growth potential for primary county roadways, in particular TH13 and County Road 17. Rve: Further discussed regional water and sewer lines and their impact. Also advised thatthere is no indication of what happens if the City doesn't participate. The AMM raised a number of the same concerns. Bovles: Discussed the Natural Resource Inventory and its impact upon property owners who desire to develop, and whose enforcement will fall to the cities. MOTION BY LEMAIR, SECOND BY ZIESKA TO APPROVE THE COMMENTS ON THE METRO COUNCIL BLUEPRINT 2030 PROVIDED BY STAFF AND THOSE PROPOSED BY THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. OTHER BUSINESS / COUNCILMEMBER REPORTS Status Update on Several Issues Gundlach: Asked staff to follow up on the gravel excavation moratorium and new ordinance, making the zoning ordinance and comprehensive plan consistent with respect to density, enforcement of signs in the right-of-way, and the allowance for side yard setbacks on comer lots (essentially two front yards). Also asked if Chris Deanovic had fulfilled his agreement with respect to a past variance request. 9 .-"--,....---'.-...-..-- ,.- .- '-T -"- .--. City Council Meeting Minutes DRAFT October 21,2002 Bovles: Advised that he will follow up on the status of these items with staff. Noted that he had exchanged voice mail messages with Mr. Deanovic and that the $2500 would be paid by the end of the month. Zieska: Gave the Council a year-end report on the skate park facility. Concluded that it appears the project has been very well utilized and successful. Also noted that due to weather the parking lot in the Glynwater neighborhood will not be completed until next spring. Also noted that there are three vacancies available on the Parks Advisory Committee and the City would be accepting applications until Friday. Bovles: Advised that the time and structure of the City Council meetings would be changing effective November 4th. HauQen: Announced that the Rotary Club would be holding its annual Fire Department Recognition Dinner at St. Michael's Church on Thursday evening. Executive Session The Council adjourned to Executive Session to discuss pending litigation for the Frogtown litigation, Morlock, Carolyn Abbott, SMSC/Ryan litigation, and Vierling. Upon returning from Executive Session, the Mayor advised that direction was given to staff to commence legal action against Mr. Morlock: Frank Boyles, City Manager A motion to adjourn was made and seconded. The meeting adjourned at 10:51pm. / 10 October 30,2002 TO: MAYOR HAUGEN AND CITY COUNCILMEMBERS SUBJECT: November 4h City Council Work Session Attached is an agenda for the November 4, 2002 City Council Work Session scheduled for5:30pm. We have two topics to review with the Council unless other issues are raised: .-- 1. Third Phase of the Ring Road: The concrete curb and gutter and first lift of bituminous have been completed for the first phase of this road. Plans and specifications have been completed for the second phase and we are trying to secure the land. The City Council previously authorized the selection of an engineer for this project. Tonight's agenda item requests authority to complete a feasibility report. We would like to talk to the City Council about other issues relating to the project. Bud will review those issues with you. 2. Alternative Processes for Zoning Application. Jane Kansier, Don Rye and Suesan Pace have been researching ways to improve the customer friendliness of certain of our approval processes. They believe that we could make a change in the way we review certain applications which could help the customer and the City. Jane, Don and Suesan will explain at the meeting. .-...., 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER - 'I' C ul'n""c.-I:I: ..""".-""'-i-,~"j "":.:A"<.,.,J",,,: :,;:,,";: ":;''';~;_'0,=>i___~"< ,.::':; r!"'".ki;!#r SesS...".,IIIII!\;I" n"';; '-. "'~ .:, -"":'.':.'.'. '-'., ._;_;.""",,#4" "',_,_,.",,,,';"",::y.' ',,_,_ _,-- .; ,'-,'.,.,.>e.,.,' '-" ',';W'., :'." wi ,.,.,' 1 Third Phase of the Ring Road. 2 Alternative Processes for Zoning Applications. 3 Other Business1 1 Please note that the City Council reserves the right to add or delete items from the agenda based upon time availability. 16200 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER --'T