HomeMy WebLinkAbout9E - City Network System Upgrad
CITY COUNCIL AGENDA REPORT
October 21, 2002
9E
Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING ACQUISITION
OF AN ADDITIONAL SERVER IN ORDER TO UPGRADE THE CITY'S
NETWORK SYSTEM.
DISCUSSION: History: The City's computer network currently operates on four servers located at
City Hall. The four servers provide the capacity to run the City's current computer
network, including Windows software, GIS, email, utility billing and Access. The
police department utilizes a separate server.
ISSUES:
Current Circumstances: At the suggestion of City Council member Gundlach and
former Councilmember Ericson, the City staff has initiated a project which would
convert existing public records to a digital management system. At the October
21, 2002 City Council meeting, the Council will consider whether or not to
proceed with that project by purchasing a digital document imaging
hardware/software package. If the recommended software is acquired and the
project proceeds, the City has a Dell server currently available with the minimum
capacity to run the software. However, given the search capabilities of the
software, the document capacity required in the case of the City, and the potential
for integration with the City's GIS system, the vendor recommends that a larger,
high-speed server with a Sequel database be used to attain the most effective
results from the software. The current available server would remain as a backup
and available for future use as needed.
Conclusion: Given the investment in the software product, staff is asking that the
Council consider upgrading the City's network system by purchasing an additional
server.
The proposed software vendor provided written parameters for the recommended
server. In turn, staff consulted with the City's technical systems consultant to
make sure the server system would effectively integrate with the City's current
network. The resulting specifications are attached.
Quotes were received from Dell, CIT and Gateway. CIT is the City's current
systems consultant. Dell and Gateway are larger vendors who are both on the
State competitive bid list. The quote received from Dell did not meet the City's
specifications in several respects. Dell did not provide pricing for the backup tape
drive or backup tapes, a significant portion of the bid. They also provided only
partial licensing for server software and backup exec software. The result is less
expensive, but impact the server's long-term flexibility and the ability to upgrade
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
1:\COUNCIL\AGNRPTS\2002\IMAGING SERV~~oPPORTUNITY EMPLOYER
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the system in the future. Dell also quoted an undersized tIii UPS tower than
required by the City.
The two remaining quotes are as follows. Each of these quotes meets the City's
requirements.
Vendor CIT Gateway
Quote $13,792.50 $14,202.00
Tax 896.51 923.13
Total 14,689.01 15,125.13
The low quote is from CIT. CIT is also the City's current computer systems
consultant. We have acquired a considerable number of CIT computers and
found them to be dependable and well built. As our IT representative, CIT
maintains our computers and the network. The acquisition of another CIT network
server will also be consistent with our efforts to standardize products to simplify
maintenance.
ALTERNATIVES: (1) Motion and Second to adopt a Resolution authorizing the acquisition of an
additional server to update the City's network system.
(2) Take no action and direct staff accordingly.
RECOMMENDED
MOTION: Alternative (1).
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RESOLUTION 02~ Iff
A RESOLUTION AUTHORIZING ACQUISITION OF AN
ADDITIONAL SERVER IN ORDER TO UPGRADE
THE CITY'S NETWORK SYSTEM
Motion By:
Second By:
WHEREAS, the City of Prior Lake is committed to providing quality customer service through its ability
to retrieve records efficiently and in a timely manner; and
WHEREAS, the City of Prior Lake has determined that keeping its computer network system current is
necessary in order to provide those services; and
WHEREAS, The following quotes were received in accordance with the City purchase policy for the
acquisition of an additional server in order to fully utilize the capabilities of the City'sdigital
document imaging system:
Vendor Quote
CIT $14,689.01
Gateway $15,125.13
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes an expenditure from the Contingency Fund in an amount not to exceed
$14,689.01 for the purchase of an additional server from CIT.
3. The City Manager is authorized to execute all necessary documents to effectuate this transaction.
PASSED AND ADOPTED THIS 21st DAY OF OCTOBER, 2002.
\
Haugen \ Haugen
Gundlach \ Gundlach
Petersen \ Petersen
LeMair \ LeMair
Zieska , Zieska
YES
NO
City Manager, City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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Description Unit Qty
5U SERVER BUNDLE' EACH 1
SERVER CHASSIS SC5100 HOT-SWAP REDUNDANT POWER Each 1
W/350W DUAL
SDS2 SERVER BOARD ATX 2.03 II SHEILD SCSI IDE FLOPPY Each 1
SERIAL
INTEL P3 1.4GHZ FLIP CHIP Each 1
512MB REG ECC MEM FOR SCB2 MB Each 2
Floppy Drive 1.44 Each 1
Mitsumi 48x CD Rom Drive Each 1
36.7GB ULTRA 160 SCSI10K RPM CHEETAH 36ES 80PIN Each 3
18.4GB ULTRA160 SCSI 10K RPM CHEETAH 36XL 80PIN Each 2
SCAli 3.5LP
3210S RAID CTlR KIT 2CH U160 64BIT/66MHZ32MB SDRAM Each 1
CABllNC
Keytronics 104 PS/2 keyboards Each 1
INTELLlMOUSE 2-BUTTON SCROLL PS2 MECHANICAL Each 1
Optiquest 1'7' SVGA Monitor Each 1
40/80GB DLT11NT SCSI LVD HP SURESTORE DLTVS80 Each 1
TAPE DRIVE
Maxell DL T Tape IV 40/80 Each 10
Maxell DL T Clean tape Each 2
-
BACKUP EXEC 8.6 NTIW2K SERVER EDITION Each 1
BACKUP EXEC 8.6 NT/W2K AGENT FOR MICROSOFT SQL Each 1
SERVER
INTL SMART UPS 1000 TOWER 1000 VA 80UTLET 120V Each 1
L1NE-INT W/SW
WINDOWS SERVER 2000 GOVT-5.0 . Each 1
WINDOWS 2000 GOVT-5.0 CAL . Each 5
MS Win 2000 Media Set Each 1
SOL SERVER 2000 STO GOVT-5.0 1-PROC L1C Each 1
Ms SQL Processor media kit Each 1