The URL can be used to link to this page

Home My WebLink About4C - Transit Capital Finance CITY COUNCIL AGENDA REPORT OCTOBER 7, 2002 4-C Susan Walsh, Assistant City Manager AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING AN AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF PRIOR LAKE FOR TRANSIT CAPITAL FINANCIAL ASSISTANCE DISCUSSION: History: In March 2002, the City Council approved an Agreement between the City and the Metropolitan Council for the City to receive reimbursement for the cost of the City's two transit buses that were put into service on April 1, 2002. After receiving reimbursement in the amount of $44;3,684, city. staff requested the Metropolitan Council to amend the initial agreement for reimbursement of professional fees in the amount of $26,774. Professional services were used for the following: (1) determining the feasibility of the City starting its own transit system; (2) developing the request for proposal and contract for provider services and bus acquisition; and (3) for design and installation of graphics on the two buses. Attached is a breakdown of the costs for these services. Current Circumstances: In response to the City's request for additional reimbursement of transit costs, the Metropolitan Council has provided the City with the attached First Amendment to Agreement to accommodate this request. This amendment will increase the initial funding by $26,774 to a total amount of $470,458; change the grant period to end on December 31, 2002 rather then June 1, 2002 and to increase the allowable professional services cost from 3% to 5% of the total grant amount. , Conclusion: Council approval of the attached First Amendment will allow the City to receive reimbursement in the amount of $26,774. FISCAL IMPACT: There is no negative impact to the budget, and the proceeds will go into the transit fund account. ALTERNATIVES: (1) Adopt a Resolution Approving a First Amendment to Agreement Between the Metropolitan Council and the City of Prior Lake for Transit Capital Financial Assistance, (2) Deny the Resolution (3) Take no action and provide staff with specific direction. RECOMMENDED MOTION: REVIEWED BY: 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 I:\ASSTCM\PRIOR LAKE TRANSIT\AMENDM~~Al~OO~MFNt>~~EPT..DOC RESOLUTION 02-XX A RESOLUTION AMENDING AN AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF PRIOR LAKE FOR TRANSIT CAPITAL FINANCIAL ASSIT ANCE Motion By: Second By: WHEREAS, the City Council agrees the City should seek reimbursement for professional services fees incurred by the City in developing its transit service, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the First Amendment to Agreement Between the Metropolitan Council and the City of Prior Lake for Transit Capital Financial Assistance. . PASSED AND ADOPTED THIS 7TH DAY OF OCTOBER, 2002. YES NO Haugen Haugen Gundlach Gundlach leMalr leMair Petersen Petersen Zieska Zieska City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Contract No. SG-01-125 FffiST AMENDMENT TO AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF PRIOR LAKE FOR TRANSIT CAPITAL FINANCIAL ASSISTANCE The parties agree that the grant agreement they entered into on April 19, 2002, between the Metropolitan Council and the City of Prior Lake, relating to a capital grant for purchase of buses, is amended in the following particulars: 1. Article II, GRANT AMOUNT, GRANT PERIOD, AND PAYMENT OF PROCEEDS, paragraph 2.01, Grant Amount, is amended to read: 2.01 Grant Amount. The Council agrees to make available to the Grantee during the grant period a total grant amount of $470,458.00 for the purpose of performing the Project set forth in Exhibit A, which is attached to and incorporated in this agreement. In no event will the Council's obligation under this agreement exceed the total grant amount. The Council shall bear no responsibility for any cost overruns which may be incurred by the Grantee in the performance of the Project. 2, Article II, GRANT AMOUNT, GRANT PERIOD, AND PAYMENT OF PROCEEDS, paragraph 2.02, Grant Period, is amended to read: 2.02 Grant Period. The grant period shall commence upon the execution of this agreement and remain in force and effect until December 31, 2002. After that date, all grant funds which have not been expended shall revert to and become part of the Council's Transit Capital Fund and may be reallocated or expended by the Council for other transit capital projects. 3. Article III, AUTHORIZED USE OF GRANT PROCEEDS, paragraph 3.02, Professional Services Costs, is amended to read: 3.02 Professional Services Costs. The costs of legal, engineering, architectural, construction site management, design services, soils testing, preparing bidding or proposal specifications, or project management services directly necessary to perform the Project are eligible for payment or reimbursement out of grant proceeds. Such services rhust be performed by outside firms or individuals. Direct staff costs incurred by the Grantee for these types of services are not grant-eligible costs. The amount of grant proceeds which may be used for these professional services costs must not exceed five percent (5%) of the total grant amount. 4. The parties agree that this amendment is effective as of May 31,2002. -- ] -- ~ The remaining provisions of the above-referenced agreement shall remain in force and effect without change except as amended above. IN WITNESS WHEREOF, the parties have caused this amendment to be executed by their duly authorized representatives. Approved as to form: METROPOLITAN COUNCIL By: Office of General Counsel Regional Administrator Date: CITY OF PRIOR LAKE By: Its: Date: By: Its: Date: 01125-01.doc -- 2 -- ~ RESOLUTION 02-136 A RESOLUTION APPROVING THE SUBMISSION OF AN APPLICATION FOR FUNDING ASSISTANCE TO THE MINNESOTA JUVENILE JUSTICE ADVISORY COMMITTEE AND THE MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FOR DOCKSIDE YOUTH DEVELOPMENT PROGRAMS Motion By: Petersen Second By: Zieska WHEREAS, representatives from School District 719 requested that the City Council serve as applicant for funding assistance for the Dockside Youth Development Program; and WHEREAS, the City Council recognizes the importance and value of the Dockside Youth Development Program to City of Prior Lake youth and their families; and WHEREAS, the City Council deems it appropriate for the City to contract with School District 719 to manage the fiscal duties associated with the grant; and WHEREAS, the City Council authorizes the City Attorney to prepare an agreement that will set out the responsibilities of the City of Prior Lake and School District 719 in the event the grant is received. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1, The City Council hereby approves the Application for Grant Funds to the Juvenile Justice Advisory Committee and the Minnesota Department of Economic Security for the Dockside Youth Development Center. 2. The City Attorney is directed to prepare an agreement that will set out the responsibilities of the City of Prior Lake and School District 719 once the City receives notification of an award of funds. 3. The Mayor and City Manager are authorized to execute said agreement. PASSED AND ADOPTED THIS 19th DAY OF AUGUST, 2002. Haugen X Haugen Gundlach X Gundlach leMair X leMair Petersen X Petersen Zieska X Zieska YES NO 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER April 15, 2002 Professional Services Costs for Laker Lines URS BRW, Inc. - Transit Consultant Fees for Period Covering 12/30/00 through 8/17/01 $ 9,401.41 Halleland Lewis Nilan Sipkins & Johnson Attorneys Fees for Period Covering January 2001 through October 2001 12,180.50 Pinnacle Signs & Graphics, Inc. - Services for Design and Install of Bus Graphics - March 15, 2001 5,191.88 Total Professional Services $26,773.79. 16200 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER