HomeMy WebLinkAbout9E - Snow & Ice Control Policy
MEETING DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
OCTOBER 7,2002
'fE.
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING AND
IMPLEMENTING A WINTER MAINTENANCE POLICY FOR THE CITY OF
PRIOR LAKE.
Historv
This council agenda recommends implementing a Winter Maintenance Policy for
the City. This would provide the residents, City Council, and City Staff a mutual
understanding of the policies and procedures for snow removal on city streets,
trails, sidewalks, and parking lots. This policy is a great communication tool to
inform residents and businesses on our snow and ice control procedures.
Current Circumstances
Currently, there is no overall Winter Maintenance Policy for the City. We currently
have a Winter Trail Maintenance Policy adopted on December, 1996, but the
Winter Maintenance Policy would cover all snow and ice control work completed
by Public Works. The Public Works Department recommends implementing a
policy to help alleviate a number of the phone calls relating to snow removal. Staff
feels implementing a Winter Maintenance Policy is in the best interest of the City.
The League of Minnesota Cities (LMC) encourages every City to adopt a winter
maintenance policy. We have followed the format recommended by the LMC,
based on the Snowplowing Policy Workshop, and have adapted it based on our
processes and needs of the community. Staff has also researched other
communities' policies for further information. The policy has been reviewed by
both the streets and parks superintendents for its content and completeness.
The policy includes five exhibits to help illustrate the policies and procedures of the
Winter Maintenance Policy. Exhibit A is a table of the Priority Snow Routes. This
represents the first streets our plow crews clear of snow. Exhibit B lists the
Daytime Snow Emergency Routes, which lists the streets that will be cleared of
snow if a significant snowfall occurs during the day. The remaining City streets
would be cleared during the normal plowing hours or as the snow ceases. Exhibit C
lists all of the trails and sidewalks within the City. The trails and sidewalks that
crews provide snow removal for are listed by their corresponding priority. Exhibit
D consists of two maps, which are still being updated. The intent of the maps is to
show the information on exhibits A, B, and C using color-coding so they are easier
to read. Exhibit E is a detail showing the proper dimensions of a residential
mailbox.
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AN EQUAL OPPORTUNITY EMPLOYER
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FISCAL IMPACT:
AL TERNA TIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Conclusion
Staff is requesting that the Council approve the attached resolution so that a Winter
Maintenance Policy can be implemented for the upcoming winter season. This
policy will be updated periodically as the City continues to grow and add streets,
trails, and parking lots requiring snow and ice control.
Issues
The timing of implementing the policy is nearing as the winter season approaches
us. Staff recommends the new policy be implemented in time for the upcoming
season.
Extra effort may be required initially to educate the residents of the new policy,
after receiving Council approval. However, as the new policy is accepted, the
Public Works Department would receive substantially less phone calls than it
currently receives each year.
The policy simply puts current practices into writing and does not change any fiscal
demands.
The alternatives are as follows:
I. Approve a Resolution approving and implementing the Winter Maintenance Policy.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
Bu
Y:\McCormick\Snow Plow Po1icy\snowplow policy agenda 10-7 -02.DOC
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
RESOLUTION O~ / 71)
A RESOLUTION APPROVING THE ACCEPTANCE AND
PLEMENTATION OF THE WINTER MAINTENANCE POLICY FOR
THE CITY OF PRIOR LAKE
SECOND BY:
The Winter Maintenance Policy has been developed and recommended by City
staff; and
This policy would help define the City's role and expectations in the snow removal
process for streets, trails, sidewalks, and parking lots; and
Adoption of said policy has been determined to be in the best interest of the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, Minnesota, that the
following are hereby adopted:
1. The recitals set forth above are incorporated herein.
2. The Winter Maintenance Policy be approved and implemented.
Passed this 7th day of October 2002.
{ Seal }
YES
NO
Gundlach \ Gundlach
Haugan \ Haugan
LeMair \ LeMair
Petersen \ Petersen
Zieska \ Zieska
\
Frank Boyles, City Manager
Y:\McCorrnjrlk~~,,3PAOO1m~~l~.jiol,icY~fi~~r~sota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678
AN EQUAL OPPORTUNITY EMPLOYER
CITY OF PRIOR LAKE
WINTER MAINTENANCE POLICY
Adopted by City Council
On
1. Introduction/Purpose
The purpose of this Policy is to define and outline snow and ice control objectives and
procedures as established by the City of Prior Lake.
The City of Prior Lake believes that it is in the best interest of the residents for the City to
assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow
control is necessary for routine travel and emergency services. The City will attempt to provide such
control in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will use City employees, City owned or rented equipment and/or
private contractors to provide this service.
This Policy supersedes any and all previously written or unwritten policies of the City
regarding snow and ice removal. The Public Works Department will review this policy periodically
and will amend it as appropriate.
In the event of equipment failure, extreme snowfall, or other unanticipated events,
deviation from any standards may be expected.
2. When Will City Start Snow or Ice Control Operations?
The Public Works Superintendent will decide when to begin snow or ice control operations.
The criteria for that decision are:
A. Snow accumulation of2 inches or more as measured in the City of Prior Lake;
B. Drifting of snow that causes problems for travel;
C. Icy conditions which seriously affect travel;
D. Time of snowfall in relationship to heavy use of streets.
Snow and ice control operations are expensive and involve the use oflimited personnel and
equipment. Consequently snowplowing operations will not generally be conducted for snowfall of
less than 2 inches.
1
To assure completion of priority areas, snow removal may be conducted on a 24-hour
basis, which may result in snow removal equipment being operated in residential areas during the
evening, night, and early morning hours.
3. How Snow Will be Plowed
Snow will be plowed in a manner so as to minimize any traffic obstructions. Generally, the
center of the roadway will be plowed first. The snow shall then be pushed from left to right. The
discharge shall go onto the boulevard area ofthe street. In times of extreme snowfall, the process of
clearing the streets of snow may be delayed, and it may not be reasonably possible to completely
clear the streets of snow.
Generally, operations shall continue until all roads are passable. Widening and clean up
operations may continue immediately or on the following working day depending upon conditions
and circumstances. Due to safety concerns for the plow operators and the public, operations may be
terminated after 10-12 hours to allow personnel adequate time for rest.
Cul-de-sacs will be plowed with one pass along the curb to provide an outlet for the
driveways, with snow being piled in the middle of the cul-de-sac. Crews will clean up the cul-de-sac
later that day or the following work day as time permits. Snow removal will only occur when no
storage space is available in the cul-de-sac area.
The downtown area will be plowed from curb to curb with the snow pushed into piles where
feasible. Crews will remove the snow piles during non-business hours as stated below.
4. Snow Removal
The Public Works Superintendent will determine when snow will be removed by truck from
an area. Such snow removal will occur in areas where there is no room on the boulevard for snow
storage and in areas where piles of snow have been created by City crews. Snow removal operations
will not commence until other snowplowing operations have been completed. Snow removal
operations may also be delayed depending on weather conditions, personnel and budget availability.
The snow will be removed and hauled to a snow storage area.
5. Priorities and Schedule for Which Streets will be Plowed
The City has classified City streets based on the street function, traffic volume, and
importance to the welfare of the community. Those streets classified as "Snow Plow Routes" will be
plowed first. These are high volume streets, which connect major sections ofthe City and provide
access for emergency fire, police and medical services. Exhibit A lists the "Priority Snow Plow
Routes". Exhibit B lists the "Daytime Snow Emergency Routes".
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WINTER MAINTENANCE POLICY
The second priority streets are those streets providing access to schools and commercial
businesses. The third priority streets are low volume residential streets. The fourth priority areas are
alleys.
Snow removal around fire hydrants will be performed when personnel and equipment are
available and will follow the same priorities as explained above, with top priority assigned to
clearing around hydrants at schools.
6. Parkin!?: Restrictions
City Code 901.304. Snow Emergency Regulations: In order to expedite the prompt and
efficient removal of snow from the streets of the City, it is unlawful for any person to stop, stand or
park any vehicle or permit it to stand on any public street within the City between the hours of two
o'clock (2:00) A.M. and six o'clock (6:00) A.M. after a continuous or intermittent snowfall during
which there has been an accumulation of two inches (2") or more of snow on any street, and until the
snow has been plowed or removed to the full width of the street. Any motor vehicles parked in
violation of this subsection may be towed pursuant to Minnesota Statutes section 169.041. A
violation ofthis subsection shall be a petty misdemeanor punishable by a fine of twenty five dollars
($25.00).
The City Code mentioned above is in effect between November 1 st and March 31 st. Outside
of these dates, the Public Works Supervisor will declare a snow emergency.
7. Work Schedule for Snow and Ice Control Eauipment Operators
Equipment operators will be expected to work eight to ten hour shifts on a regular basis. In
severe snow emergencies, operators sometimes have to work in excess often-hour shifts. After a
twelve-hour day, the operators will be replaced if additional qualified personnel are available.
8. Weather Conditions
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of City employees and equipment. Factors that may delay snow and ice control
operations include: severe cold, significant winds, and limited visibility. In emergency situations,
crews will tolerate severe conditions to clear a path for emergency vehicles only.
9. Use of Sand. Salt and Other Chemicals
The City will use sand, salt and other chemicals when there is hazardous ice or slippery
conditions. The City is concerned about the cost and the effect of such chemicals on the
environment and may limit its use for that reason.
3
WINTER MAINTENANCE POLICY
10. SidewalkslTrails/Parkiol! Lots
Parks Department Winter Maintenance operations are prioritized according to the following eight
categories:
HIGH PRIORITY
Safety
Emergency
School Access
Public Facility
MEDIUM PRIORITY
High Use Recreation
Hockey Rinks
LOW PRIORITY
Community Trails
Pleasure Rinks
Time tables for snow removal are based upon the priority of the particular trail, sidewalk, parking
lot, skating rink or access as set forth below.
Hil!h
Snow removal should commence at the end of any snowfall and high
priority areas should be cleared in approximately 12 hours.
Medium
Snow removal will commence after high priority areas have been cleared
of snow and may be cleared in approximately 36 hours.
Low
Snow removal will commence any time after high and medium priority
areas have been cleared of snow. Low priority areas may be cleared in
approximately 48 hours.
a. Trails. Sidewalks. Parkin!! Lots. and Accesses
It is the policy of the City to remove snow from the trails, sidewalks, parking lots, and
winter lake access areas in accordance with our Winter Maintenance Policy.
Exhibit C identifies each trail and sidewalk and whether each is considered high,
medium, or low in maintenance priority. Exhibit D includes two maps which identify
the location ofthe priority streets and trails for winter maintanence.
The following standards are adopted for providing winter maintenance to designated
trails, sidewalks, parking lots, and winter lake access:
1. Sidewalks and trails which abut private property shall not normally be cleared
of snow unless designated within this Policy. It shall be the responsibility of
the homeowner to keep sidewalks clear of snow or ice in accordance with City
Code 701.100. If notice has been sent to owner/occupant and snow has not
been removed, the City may choose to remove the snow and ice and charge the
cost of removal to the homeowner. The homeowner would first receive an
4
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WINTER MAINTENANCE POLICY
invoice showing the appropriate charges. Failing to pay the invoice would
result in a one year special assessment against the benefiting property. There
is a minimum of $1 00 flat fee (or as determined periodically by the City
Council) for snow removal, and the City reserves the right to charge additional
fees as may be appropriate.
2. The designated sidewalks, trails, parking lots, accesses, and rinks are normally
plowed, blown or swept. The method of snow removal depends on the
amount of snowfall.
3. Designated trails and sidewalks will be cleared as thoroughly as possible but
need not be cleared of all ice and snow, nor maintained to bare pavement.
b. Skatine Rinks
The following standards are adopted for providing winter maintenance to hockey and
pleasure ice-skating rinks:
1. All rinks will be swept and flooded Monday through Friday if needed.
2. If rinks become rough or uneven due to weather conditions, i.e., warm weather,
frost boils, or freezing rain, rinks will be shaved Monday through Friday to
improve ice surface.
3. In the event of snow:
a. No rink will be maintained until snow fall ceases.
b. Maintenance crews will not normally be called in on the weekends or
holidays to maintain rinks, unless snow fall exceeds 2".
c. Hockey rinks are ranked as a medium priority and therefore will not be
maintained until high priority winter operations are completed.
d. Pleasure rinks are ranked as a low priority and therefore will not be
maintained until high and medium winter operations are completed.
4. If the condition of the ice becomes a safety concern, rinks may be closed at the
discretion of the Parks Maintenance Superintendent.
11. Rieht-of-Wav Use
The intent of the right-of-way is to provide room for snow storage, public and private
utilities, sidewalks, street lights, signage and other City uses. However certain private improvements
such as mailboxes are permitted within this area. Other private improvements are not permitted.
5
WINTER MAINTENANCE POLICY
a. Mailbox
Mailboxes must be installed in such a manner as to provide access by Post Office personnel
or other parcel carriers and to allow for Public Works equipment to maintain the streets. A
drawing showing the proper details for mailbox placement is attached as Exhibit E.
Mailboxes and posts should be constructed securely enough to withstand snow rolling off a
plow or wing. Any posts that are rotten or too weak to withstand winter weather will not be
the responsibility of the City.
The City will bear the cost of the repair of a damaged mailbox only if it is a result of City
equipment actually hitting the mailbox, not from the weight of snow. The City will install a
replacement mailbox and post which shall be a standard size non-decorative type; or the
mailbox owner will be reimbursed up to $30.00 toward the cost of a replacement mailbox
and post. The City will make temporary repairs to mailboxes for mail delivery if City plows
actually hit a mailbox. When weather and time permit, the Public Works Department will
complete the repairs.
Damage resulting from snow is the responsibility ofthe property owner/resident. Removing
snow from the mailbox and maintaining access to the mailbox is the responsibility of the
property owner.
b. Boulevard Sod
The City shall, when it receives a complaint, record the location of alleged damage to sod
caused by contact with City equipment. The location will be reviewed by the Public Works .
Department in the spring when the extent of the alleged damage can be verified. Frequently
the damage looks more severe immediately after occurring than it does when the snow has
melted in the spring. Ifthe sod needs repair as determined by the Public Works Department,
the Public Works Department shall either sod or seed the damaged area. New topsoil may be
placed if deemed necessary. City staff will water the new seed/sod once; it will then be the
residents' responsibility to water and maintain the damaged area. The cost ofthe repairs are
borne by the City.
To reduce the areas of damaged sod by City equipment, the City will provide markers free of
charge to residents to place along their curb to mark the edge of the road for the equipment
operators. If there is damage to a boulevard area caused by City equipment, the City
maintenance crews will give priority to those residents who placed the markers along their
property.
c. Irrieation. Liehtine. Trees. Fences. Etc.
The City will assume no responsibility for damage to underground irrigation systems, private
lighting systems, trees, shrubs, specialty grasses, rocks, fences or similar landscaping
installed in City controlled right-of-way or easements.
6
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9/26/2002
EXHIBIT A
PRIORITY SNOW PLOW ROUTES
Sunset Trail
Franklin Trail
Fish Point Road
Fairlawn Shores
Crest Avenue
Carriage Hills Parkway
Carriage Hills Parkway
Pike lake Trail
McKenna Road
Wilds Parkway
Fremont Avenue
Northwood Road
Main Avenue
Ridgemount Avenue
Fish Point Road
Duluth Avenue
Y:\McCormick\Snow Plow Policy\Exhibits
TH 13
TH 13
TH 13
150th Street
CSAH 42
Crest Avenue
CSAH 21
Carriage Hills Parkway
CSAH 42
CSAH 83
CSAH 82
Fremont Avenue
Pleasant Street
Rutledge Street
CSAH 21
TH13
CSAH12
TH13
Southern Terminus
TH13
Carriage Hills Parkway
Western Terminus
Eastern Terminus
Shakopee Border
Shakopee Border
CSAH 82
Northwood Road
CSAH12
Ridgemount Avenue
Main Avenue
Deerfield Drive
CSAH 21
9/26/2002
EXHIBIT 8
DAYTIME SNOW EMERGENCY ROUTES
Sunset Trail
Franklin Trail
Fish Point Road
150th Street
Fairlawn Shores
Crest Avenue
Carriage Hills Parkway
Carriage Hills Parkway
Pike Lake Trail
McKenna Road
Wilds Parkway
Fremont Avenue
Northwood Road
Main Avenue
Ridgemount Avenue
Fish Point Road
Duluth Avenue
Lords Street
Shady Beach Trail
Rutgers Street
Watersedge Trail
Boudins Street
Rustic Road
Glendale Avenue
Oakland Beach Avenue
Candy Cove Trail
Dakota Street
TH 13
TH 13
TH 13
TH 13
150th Street
CSAH 42
. Crest Avenue
CSAH 21
Carriage Hills Parkway
CSAH 42
CSAH 83
CSAH 82
Fremont Avenue
Pleasant Street
Rutledge Street
CSAH 21
TH 13
CSAH 21
CSAH 42
CSAH 42
Rutgers Street
Watersedge Trail
TH 13
Northern Terminus
Northern Terminus
CSAH 44
CSAH 83
Y:\McCormick\Snow Plow Policy\Exhibits
CSAH 12
TH 13
Southern Terminus
Fairlawn Shores
TH 13
Carriage Hills Parkway
Western Terminus
Eastern Terminus
Shakopee Border
Shakopee Border
CSAH 82
Northwood Road
CSAH12
Ridgemount Avenue
Main Avenue
Deerfield Drive
CSAH 21
Eastern Terminus
Southern Terminus
Southern Terminus
Southern Terminus
TH 13
Glendale Avenue
Southern Terminus
TH 13
TH 13
Northern Terminus
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City of Prior Lake
Exhibit E
Mailbox ABC's
Helpful hints to protect your mailbox from the snowplow
39"-42"
12"
Mailbox
shown is at
correct
height.
Snowplow
blade clears
the mailbox.
Mailbox
shown is
below correct
height.
Snowplow
blade hits the
mailbox.
The Prior Lake Public Works Department would like to remind residents to check their
mailboxes to ensure that they meet the following criteria:
~ Front of mailbox should be flush with the back of the curb and 39" to
42" from the top of the curb to the bottom of the mailbox.
@ Newspaper boxes and other containers should be set back a rrrinimum
of 6 inches from the back of the curb.
@ The post should be set back a minimum of 12 inches from the back of
the curb.
T' ........~-_....._~_._---"._._........-,,'--