HomeMy WebLinkAbout10A - Playground Adv. For Bids
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
DECEMBER 2, 2002
lOA
AL FRIEDGES, PARKS SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISMENT OF BIDS FOR:
1. PLAYGROUND EQUIPMENT AS IDENTIFIED IN THE 2002-2003
CAPITAL IMPROVEMENT PROGRAM.
2. AUTHORIZATION TO INCLUDE FUNDING FOR ADDITIONAL
EQUIPMENT NOT IDENTIFIED IN THE CAPITAL IMPROVEMENT
PROGRAM.
History
The purpose of this agenda item is to approve the plans and specifications and
authorize advertisement of bids for:
1. Playground equipment as identified in the 2002-2003 Capital Improvement
Program (C.I.P.).
2. Authorization for funding an additional play structure, not identified in the CIP.
Each year the City Council adopts the C.I.P. which involves funding for various
park improvement projects. To ensure that the Council is aware of and supportive
of our major park improvement efforts, we are seeking approval of the plans and
specifications and advertisement of bids for playground equipment at Deerfield
Park, Fairway Heights Park, Meadowview Park, and Timbercrest Park. The plans
and specifications are exactly the same as in 2001 where the number of events are
specified for the parks.
Current Circumstances
The 2003-2007 C.I.P. includes funds to install playgrounds at Deerfield Park,
Fairway Heights Park, and Meadowview Park. Deerfield Park and Fairway Heights
Park are identified in the 2002 c.I.P. with a total estimated cost of $60,000.
Meadowview Park is identified in the 2003 c.I.P. with funds totaling $35,000.
Timbercrest Park is an additional request by City staff not included in the c.I.P.
because the need is development driven.
The following is a breakdown of the cost estimates for each park:
Play~round Equipment Sites
Deerfield Park
Fairway Heights Park
Meadowview Park
Timbercrest Park
Estimated Cost
$30,000
$30,000
$35,000
$35,000
If authorized to move forward with this project, a bid date will be set for January 7,
2003. Staff will recommend award ofa contract on January 21,2003 for installation by
11/I~~@ Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMP ACT:
AL TERNA TIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
11127/2002
early summer.
Issues
Deerfield Park, Fairway Heights Park, Meadowview Park, and Timbercrest Park are
new parks and will be receiving playground equipment for the first time. The play
structures that will be installed at these four parks will meet the Americans with
Disabilities Act (ADA) Accessibility Standards and Consumer Product Safety
Commission (CPSC) guidelines. The new playground equipment will be modular,
meet the most current safety standards, provide accessibility and will be durable
and attractive.
The Public Works and Parks maintenance crews will complete all grading and
preparation work including hauling sand, preparation of base work for the curbing,
and complete all landscaping and sodding. We will contract separately for the
concrete curb placement.
Plans and specifications have been prepared similar to those prepared in 2001. The
vendor that meets the selection criteria, offers the best design, and is the lowest total
bid for all four parks, will be awarded the contract.
Conclusion
Staff is requesting that the Council approve the attached resolution so that staff can
solicit bids for playground equipment. The plans and specifications are attached
and will be discussed with the City Council.
BudJ,!et Impact
The 2002-2003 c.I.P. has $95,000 programmed for three parks. The addition of the
fourth park will require that an additional $35,000 be programmed for the fourth
park. The cost for the play structures will be drawn from the Capital Park Fund.
The project cost estimates for the playground equipment for all four parks is
$130,000. The Capital Park Fund currently has a balance of $1,292,912.
The alternatives are as follows:
1. Approve Resolution 02-xx approving the plans and specifications and authorizing
advertisement of bids for playground equipment.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
B
orks Director
J F RESOLUTION 02_~91
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR
PLAYGROUND EQUIPMENT AS IDENTIFIED IN THE 2002-2003 CAPITAL
IMPROVEMENT PROGRAM, AUTHORIZATION FOR ADDITIONAL FUNDING FOR
PLAYGROUND EQUIPMENT NOT IDENTIFIED IN THE CAPITAL
IMPROVEMENTS P~OGRAM AND AUTHORIZING ADVERTISEMENT OF BIDS
MOTION BY: uP SECOND BY: ~ L
WHEREAS, The following parks are scheduled to receive new playground equipment as
identified in the 2002-2003 Capital Improvement Program for a total cost of
$95,000:
1. Deerfield Park
2. Fairway Heights Park
3. Meadowview Park; and
WHEREAS,
The Timbercrest Park is not identified in the C.I.P., but staff is requesting $35,000
in funding from the Capital Park Fund for the addition of playground equipment
for this new subdivision park; and
WHEREAS,
The estimated cost to construct the play structures in the four parks identified
above is $130,000; and
WHEREAS,
The City of Prior Lake is committed to providing recreational activities for people
of all ages; and
WHEREAS,
Playgrounds provide for physical and mental stimulation and are considered a high
priority in the development of the Prior Lake park system.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the plans and specifications for playground equipment for the
parks identified herein, and authorizes advertisement of bids.
Passed this 2nd day of December 2002
\yES NO
Haugen \ Haugen
Petersen \ Petersen
Zieska \ Zieska
LeMair \ LeMair
\
{ Seal }
Frank Boyles, City Manager
162OJ@/tY~~reek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER