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STAFF AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
December 16, 2002
5.K
SUSAN WALSH, ASSISTANT CITY MANAGER
CONSIDER APPROVAL OF A RESOLUTION APPROVING
THE CITY OF PRIOR LAKE PAY EQUITY
IMPLEMENTATION REPORT
HISTORY:
The State Legislature passed the Local Government Pay
Equity Act in 1984. The purpose of the act was to assure
that similarly valued positions were paid in the same range
whether dominated by males or females. Subsequently,
each local government unit is required to submit current pay
equity reports once every three years. The report uses
various tests to determine if the pay policies of the City are in
compliance with pay equity statutes. The City of Prior Lake
report is due by January 31, 2003 using data from December
31, 2002. Since all bargaining units have settled for 2002, it
is possible for Prior Lake to submit its data at this time.
DISCUSSION:
The Pay Equity report contains the results of four compliance
tests that the Department of Employee Relations (DOER)
uses to determine whether a city is in compliance with the
Pay Equity requirements. DOER has provided software that
allows each jurisdiction, once the appropriate data has been
entered, to generate these compliance reports. Once these
reports are complete, they must be approved by the
governing body and then sent to DOER. In addition, a notice
must be sent to all exclusive representatives and posted in a
prominent location (city hall) for at least 90 days from the
date the report was submitted. This notice indicates that the
City is submitting a Pay Equity implementation report to
DOER.
The four compliance tests required in the Pay Equity
Implementation report are described below.
Completeness and Accuracy Test - determines whether
jurisdictions have filed reports on time, included correct data
and supplied all required information to DOER.
16200 Eagle Creek Ave. S.E.. Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Salary Range Test - compares the average number of years
it takes for employees to move through salary ranges
established for female classes compared to male classes.
Exceptional Service pay Test - compares how often
individuals in male classes receive longevity or performance
pay above the normal salary range compared to how often
individuals in female classes receive this type of pay.
ISSUES:
During the past three years, city staff has periodically run
compliance reports to ensure the city's salary plans are in
compliance with the State Pay Equity requirements.
Furthermore, new positions and salary ranges are established
with the intention of meeting these requirements. For the
years 2000 through 2002, the City Council has approved
salary ranges for nonunion employees and union employees
by approving the various labor agreements.
The salary plan has been subjected to the four tests
described above. The city's salary plan is in compliance with
all four of the compliance tests described above; and
therefore, the City of Prior Lake is in compliance with the
State's Pay Equity requirements.
ALTERNATIVES:
The Council has the following alternatives:
1. Adopt the Resolution Approving the City of Prior Lake Pay
Equity Implementation Report and directing its submission to
DOER.
2. Defer action on this item upon receipt of additional
information.
RECOMMENDED
MOTION:
Staff recommends Alternative #1
Document2
RESOLUTION 02- 2 0 ,
A RESOLUTION APPROVING THE CITY OF PRIOR LAKE
PAY EQUITY IMPLEMENTATION REPORT
Motion By:
jf
Second By:
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WHEREAS, the Local Government Pay Equity Act requires the City of Prior Lake to submit a Pay
Equity Implementation Report to the Department of Employee Relations (DOER) not later
than January 31,2003; and
WHEREAS, the necessary reports have been completed and posting and notification requirements
have been met; and
WHEREAS, the Mayor and City Council have reviewed the Pay Equity Implementation Report.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby approves the Pay Equity Implementation Report.
3. The City Council authorizes the Mayor to sign the Pay Equity Report.
4. The City Council directs the Assistant City Manager to forward the Pay Equity Report to the
Department of Employee Relations.
PASSED AND ADOPTED THIS 16TH DAY OF DECEMBER, 2002.
YES
NO
Haugen Haugen
leMair leMair
Petersen Petersen
Zieska Zieska
City Manager, City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER