HomeMy WebLinkAbout5G - 2003 Streets Joint Powers
DISCUSSION:
CITY COUNCIL AGENDA REPORT
JANUARY 21, 2003
5G
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
EXECUTION OF THE 2003 JOINT POWERS AGREEMENT (JP A) FOR
TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING, AND SEAL
COATING.
Historv
Many south suburban communities have been participating in the above referenced
JP A in past years. Prior Lake participated for the first time in 1995. This
arrangement has streamlined the process of contracting for the street maintenance
services described above through the sealed bid process. By combining the
quantities of each community, contractors have been able to discount the unit bid
price which has a net effect of lower prices for all participating communitities, The
language of the agreement is identical to last year's, The agreement has been
reviewed and approved by the City Attorney and a copy of the agreement is
attached for your review.
For the year 2003 Street Maintenance Budget, we have budgeted $35,000 for seal
coating, $12,000 for striping, and $15,000 for crack sealing. The procedure is to
perform seal coating on streets that have been crack sealed the previous year. In
2003, we plan on seal coating the streets shown on the attached map including:
Ferndale Avenue, Crest Avenue, Shore Trail and other streets in this neighborhood.
The streets that will be striped are mainly collector streets throughout the City.
City staff is not designating any streets to be crack sealed this year with the Joint
Powers Agreement, due to the following reasons. In past years, the crack sealing
efforts have been very aggressive; therefore, we are ahead of scheduled
maintenance, Also, the 2003 CIP identifies Public Works purchasing crack sealing
equipment. This would enable City staff to perform the crack sealing operations in
the future, Staff is proposing to use the $15,000 designated for crack sealing, for
additional striping and seal coating, plus crack sealing material.
Issues
This Joint Powers Agreement is cost effective for City taxpayers. The state
legislature places a high priority on cities combining their talents to accomplish day
to day responsibilities, This is an excellent example of this practice.
ALTERNATIVES: The alternatives are as follows:
1. Approve Resolution 03-xx authorizing the execution of the 2003 Joint Powers
Agreement for Traffic Markings, Street Sweeping, Crack Sealing, and Seal
Coating.
2, Table this item for a specific reason.
3. Deny this agenda item fOLta soecific. reason and provide staff with direction.
IVlam enance "Center
1115/2003 17073 Adelmann 51. 5.E., Prior Lake, Minnesota 55372/ Ph. (952) 440-9675 / Fax (952) 440-9678
AN EQUAL OPPORTUNITY EMPLOYER
RECOMMENDED
MOTION:
REVIEWED BY:
] /15/2003
Staff recommends alternative number 1.
Bud Don. ubli Works Director
Frank Boyles
10
RESOLUTION 03-~
RESOLUTION AUTHORIZING THE EXECUTION OF THE 2003 JOINT POWERS
AGREEMENT WITH AREA CITIES FOR TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
MOTION BY:
~:t
SECOND BY:
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WHEREAS,
Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and
Shakopee annually enter into a Joint Powers Agreement to contract for traffic
markings, street sweeping, crack sealing and seal coating; and
WHEREAS,
This type of Joint Powers Agreement (JP A) results in cost savings to the City of
Prior Lake and this particular JP A has been issued a citation for interagency
cooperation and cost savings by the State of Minnesota; and
WHEREAS,
The attached Joint Powers Agreement outlining the City's participation in the
2003 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating Contract
has been reviewed and approved by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Joint Powers
Agreement and forward it back to the City of Bumsville for proper execution.
Passed this 21 5t day of January 2003.
YES
NO
{ Seal}
Haugen \ Haugen
Petersen \ Petersen
Zieska \ Zieska
LeMair \ LeMair
Blomberg \ Blomberg
Frank Boyles, City Manager
1/15/2003
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