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HomeMy WebLinkAbout03 19 12 City Council minutes 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES March 19 , 201 2 CALL TO ORDER The meeting was called to order at 7 :00 p.m. Present were Mayor Myser, Council members Erickson, He d- berg, Keeney and Soukup , City Manager Boyles, City Attor ney Pace , City Engineer/Inspecti ons Director Poppler, Public Works/Natural Resources Director Gehler, Community and Economic Development Dire c- tor Rogness , Police Chief O’Rourke, Fire Chief Hartman, Assistant City Manager Kansier, Assistant City Manager Meyer , and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City governmental topics rather than pr i- vate or political agendas. Topics may be addressed at the Public Forum that are on the agenda except those topics that have been or are the subject of a scheduled publi c hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentation s. Matters that are the subject of pending litigation are not appropriate for the Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA City Manager Boyles requested removal of Executive Sessi on item 12a, City Manager performance r e- view due to the anticipated length of this meeting . The item is rescheduled for April 3 at 5:30 p.m. in an Executive Session. MOTION BY KEENEY, S ECOND BY ERICKSON TO APPROVE THE AGEND A AS MODIFIED . VOTE: Ayes by Myser, Erickson , Hedberg, Keeney and Soukup . The motion carried. APPROVAL OF MEETING MINUTES MOTION BY E RICKSON, S ECOND BY S OUKUP TO APPROVE THE MINUTES OF THE MARCH 5 , 2012 MEETING AS PRESENTED. VOTE: Ayes by Myser, Erickson, Keeney and Soukup. Hedbe rg abstained due to his absence at the mee t ing. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing (Invoices) B. Consider Approval of February 2012 Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report Phone 952.447. 9800 / Fax 952.44 7 . 4245 / www.cityofpriorlake.com G. Consider Approval of Resolution 12 - 028 to C lose Debt Service Fund (F545) H. Consider Approval of Resolution 12 - 029 Authorizing the Purchase of a 2013 Ford Police Interceptor Utility Vehicle I. Consider Approval of Resolution 12 - 030 Reestablishing Precincts and Polling Places J. Consider Approval of Resolution 12 - 031 Approving Plans and Specifications and Authorizing Adve r- tisement for Bids for the Boudin’s Phase II Improvement Project (City Project #12 - 011) K. Consider Approval of a Report Establishing Key Dates and Topics Related to the Preparat ion of the 2013 Budget L. Consider Approval of Resolution 12 - 032 Amending the Fee Schedule for the Lakefront Park Pavilion M. Consider Approval of Resolution 12 - 033 Authorizing a Special Hunt for Michael Vierling N. Consider Approval of Resolution 12 - 0 34 Approving a Minor Amendment to a PUD Known As Hickory Shores O. Consider Approval of Ordinance 112 - 02 Amending Section 106.500 Subdivision (9) to the Prior Lake City Code Councilmember Hedberg requested removal of item 5J , Con sider Approval of Resolu tion 12 - 031 A p- pro v ing Plans and Specifications and Authorizing Advertisement for Bids for the Boudin’s Phase II I m- provement Project (City Pr o ject #12 - 011) . Councilmember Keeney requested removal of item 5H , Consider Approval of Resolution 12 - 029 Autho r- izi ng the Purchase of a 2013 Ford Police Interceptor Utility Vehicle . MOTION B Y HEDBERG, SECOND BY SOUKUP T O APPROVE THE CONSENT AGENDA AS MOD I- FIED. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. Hedberg : Asked about the scheduling of the Boudin’s Phase II project. Poppler: Replied that bid opening is scheduled for April 25, awarding a bid will be brought to the Council at the first May meeting and construction is scheduled to begin two weeks later. Hedberg : Noted that t he re - bidding scenario from last year resulted in late bidding and we were competing with other cities for bids. Asked if that is anticipated this year. Poppler: Replied this bid is scheduled two weeks ahead of last year. Stated he checked with other ci t ies about their bid schedule and learned our anticipated schedule occurs in about the middle of the range. Keeney : Commented that the additional cost of the SUV is approximately $2,000 greater than a sedan . Asked about fuel economy. O’Rourke: Display ed the EPA projections for the 20 13 interceptor vehicles. Commented that police cars are often idling for six hours of the ten hour shift while officers might be directing traffic or other functions besides driving. In order to be ready for immediate res ponse, they cannot continually stop and start the engine. Noted that the 2013 models are considered to be approximately 20% more effi cient than the old ones. Keeney : Stated it appears we would not be paying a signif icant penalty for going with thi s kind of veh i cle. O’Rourke: Added that it is not intended to have an entire fleet of utility vehicles, but it will be good to have some vehicles that can get through snow. Stated this is the first four - wheel dri ve police pursuit rated veh i- cle built to be drive n at emergency r e sponse speeds. Keeney : Asked if it would be cycled into regular rotation or just used for weather challenging days. O’Rourke: Replied it would be part of the regular fleet. Erickson : Commented that both the sedan and the SUV are four - wh eel drives and asked what additional flexibility is expected from an SUV. 2 03 19 2012 City Council Minutes O’Rourke: Replied the sedan is smaller than the current Crown Victoria’s with less head, shoulder, hip and back seat space. T he storage capacity of the trunk is less and the amoun t of equipment to carry is i n- creasing ( oxygen, first aid, rescue bags, radio equipment, etc.) . The SUV would provide more options for use under more circumstan c es. Erickson : Asked how the sedan compare s to our fleet Chargers for space. O’Rourke: Repli ed the new sedan present s the same challenges as the Charger. Erickson : Asked if there will be new appurtenant equipment such as lights, etc. O’Rourke: Replied there will be in most cases. Two additional sedans were purchased last year at a $2,500 sav ings each over this year’s prices and stored for this year’s use. Existing appurtenant equipment will fit in them. Erickson : Stated that one reason additional vehicles were purchased last year was that by knowing there was another car in reserve, there could be testing to see if a car can be in service for a longer period of time. Asked about the findings of that. O’Rourke: Stated that so far we have not extended the life of any of the vehicles as the two additional cars have been in storage since t hen. Erickson : Asked it if it is planned to extend some of them since there are cars in reserve. O’Rourke: They may not be extended by mileage, but by age. There are some older vehicles will less mileage on them and they will be tested from that aspect also. MOTION BY KEENEY , SECOND BY HEDBERG TO APPROVE 5 H, CONSIDER APPROVAL OF RES O- LUTION 12 - 029 AUTHORIZING THE PURC HASE OF A 2013 FORD POLICE INTERCEPTOR U TILITY VEHICLE; AND 5J, CON SIDER APPROVAL OF RESOLUTION 12 - 031 APPROVING PLANS AND SPE C- IFICATIONS AND AUTHORIZING ADVE RTISEMENT FOR BIDS F OR THE BOUDIN’S PHAS E II I M- PROVEMENT PROJECT (C ITY PR O JECT #12 - 011) VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. PRESENTATION No presentations were scheduled. PUBLIC HEARING Public Hearing to Consider DNR Grant Applications for Land Acquisition for Remaining Pike Lake Park Property Public Works Director Gehler introduced Bob McGillivray of the Trust for Public Land and Mark Themig from Scott County /Three Rivers Park District . Gehler displayed the area considered for acqu i- sition. McGillivray spoke about the importance of conserving the area for natural habitat, wildlife species, a nat u- ral corridor connecting Prior Lake to the Minnesota River and natural filtration for water management. Sta t- ed the Watershed committed up to $100,000 toward this effort. Stated this property w ould enhance land the City already owns and pr o tect that investment. Spoke about the Trust for Public Land organization and the work it has done. Stated that the Trust has the option to acquire this property before the end of 2012 and is working to assemble a funding package . An appraisal on the property has been completed. Stated that tonight’s action is to approve applying for two grants. Described the project costs and funding stating that $500,000 in matching funds is needed to complete the purchase, some of which can be in - kind don a- tions . Stated if the City commits $350,000 cash and $50,000 in - kind, the matching funding would be sati s- fied. 3 03 19 2012 City Council Minutes Gehle r commented that other potential partners might be the DNR with its support of the FIN program (they might conduct a fish survey and do stock fish), the Shakopee Mdewakanton Sioux Community and the Three Rivers Park District. Themig spoke of how this prop erty might fit into a larger regional plan. Stated that regional facilities are in categories of parks, special recreational features, or trails. If this area falls into one of thos e classifications, it may be eligible for future funding. Regional maste r plans need completion for each of the classifications but there is p otential for complying with regional trail qualification s by having a trail through the property. Interest was expressed in a special recreation feature by having the site serv e as a pr e - settlement histor i cal ar ea, which would require an amendment to the County’s Comprehensive Plan . I t would need to be brought into Three Rivers District pla n ning. Gehler spoke about the existing Pike Lake Park property and this summer’s plans for buck thorn removal, a fish ing pier for FIN program and signage along CR 42 to direct the public into the park area . The grants’ timeline for submission was discussed. MOTION BY HEDBERG, SECOND BY SOUKUP TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Myser, Er ickson, Hedberg, Keeney and Soukup. The motion carried and the public hea r- ing opened at 7:41 p.m. Comments: Dave Hanson , 4250 140 S t, stated he lives on the south end of Pike Lake and s upports this project. D e- th scribed the area’s plant and wildlife spe cies. Suggested the area could be adopted by a school for wil d life knowledge, maple tree tapping, etc. Keeney: Commented that access into City property passes the Hanson property and asked if Hanson has concerns about more traffic coming in and out o f park. Hanson : Replied it is his assumption that the access road will be changed to come in from CR 21. MOTION BY SOUKUP, SECOND BY HEDBERG TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried an d the public hea r- ing closed at 7:47 p.m. Comments: Soukup : Stated the Parks Advisory Committee has identified Pike Lake as its primary goal this year. B e- lieves Pike Lake Park can be built from the ground up and made into the kind of park we want it to be. Many entities want to partner on it. It has the a bility to be a regional area. Supports the grant applications. Hedberg : Concur red with Soukup comments. Stated that the notion of it being a regional facility is intr i- guing and that would probably be linked to partnership s with the SMSC as well as Three Rivers and Scott County. Commented that the YMCA has a long term lease to use adjacent land and although he does not know what their plans are for the horse - riding camp, long - term plans are to make this something more than just the City’s land. Five years ago when the Pavlish property was purchased, it was envisioned that Pike Lake Trail would be pulled away from the shoreland and there would be parkland that completely su r rounds the lake to create a long - term public amenity for generations. Tonight’s action could make funding available to put trails in the park so the public can start to access it. Noted that initial access to the property will be past the Hanson property and there are no plans rig ht now for land acquisition to place an entrance to the park from C R 21. Supports the grant application. Keeney : Stated he i nitially had concerns about acquiring property and not being able to make it available for public use. It is beautiful land and everyone wants it to be a park, but funding it must be consider ed. With the grant opportunities, commitment from Watershed and partnership with SMSC , it would be hard to 4 03 19 2012 City Council Minutes pass up this opportunity. Stated it needs to be appropriated into long - term capital plans for funding and he will support the grant application with that cav e at. Erickson : Asked Themig if the trail system plans includes walking or biking trails. Themig : Replied they would be multi - use with some asphalt and some aggregate. Erickso n : Asked if the trails would be connected on CR 21. Themig : Replied there is a master plan for CR 21 to act as a “spine” for the trails. Erickson : Asked about the bike trail plan for Spring Lake P ark . Themig : Replied there will be three miles of trails connecting CR 12 and CR 82 with construction for the bike trail, off - leash dog park and parking lot construction in Spring Lake Park planned to begin in May . Erickson : Asked about the time frame for bike/walking trails depicted in yellow on the display. Themig : Replied that may be ten years out. A master plan may be ready in five years with funding to fo l- low. Erickson : Asked about an access road to Pike Lake Park. Gehler : Replied the ultimate goal is to have access off CR 21 to support the master pla n of the entire park area. Erickson : Stated he would like to see signage on CR 42 to direct people to Pike Lake Park . Gehler: Noted there is a plan to increase signage this summer which would guide people to the public a c- cess point. Myser : Asked what will happen if the grants are not awarded. McGillivray: Other funding would be sought. If no funding is found by the end of 2012, the City will not be obligated to move forward on acquisition of the property . Myser : Asked if there are any other costs associated with the long - term parks perspective. Gehler : Replied there will be operational costs. Noted that the original application for the Pavlish property anticipated $10,000 annually to maintain the area. Actual costs would depend on project partn ers we will have to develop the property. Myser : Asked if the City will give feedback on the potential for regional use such as a pre - settlement era site; and what the likelihood is of that happening . Themig: Replied there is interest, but it is a new concept for the Three Rivers Park District . They were r e- ceptive to incorporating YMCA ’s 80 acres into the concept and using it as a foundation for whatever it may evolve into. Myser : Asked what the process would be for regional focus consideration. Th emig : Responded that if it is identified to be part of a regional trail system , it would be reviewed by a ci t- izen - based group to identify best alignment with other trails. Noted the two master trail plans were just completed and that took about 12 months to do. If the property is looked at as a special recreation feature, the County’s Comprehensive Plan would be reviewed which is a 12 to 24 month process. Noted that the Metropolitan Council will update the park policy plan soon and if the groundwork don e, the proposal can be included with that process rather than be brought forward as a special amendment to the plan. Myser : Regarding potential future trail systems, asked where the Pike Lake property would fit into the pr i- ority list if it were connected to CR 21. Themig : Replied the northern part of the County is of a higher priority than the southern part due to greater population and trail development could be in the years 2013 to 2014. If a regional trail component is a p- peal ing to the City, it woul d also be available for trail acquisition do l lars, as well as development costs. Myser: Stated that decisions need to be made for the community for the long term. Believes this property should be acquired and set aside in its natural state. Will support the grant applications . Thanked the Trust for Public Land for its help and encouraged continued conversation with potential partners to make this a viable park for the commun i ty. 5 03 19 2012 City Council Minutes MOTION BY SOUKUP, SECOND BY HEDBERG TO APPROVE RESOLUTION 12 - 035 SUPPORTIN G DNR NATURAL AND SCIENCE AREA GRANT APPLICATION FOR PROPERTY ACQUISITION ADJ A- CENT TO PIKE LAKE. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. MOTION BYSOUKUP , SECOND BY HEDBERG TO APPROVE RESOLUTION 12 - 036 SUPPORTING D NR OUTDOOR RECRATION AREA GRANT APPLICATION FOR PROPERTY ACQUISITION ADJ A- CENT TO PIKE LAKE. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. OLD BUSINESS Consider Approval of a Resolution Accepting Bids and Awarding the Ci ty's Standardized Constru c- tion Contract for Street and Utility Construction for the Arcadia and County Road 21 Street Reco n- struction Project (City Project #11 - 001) City Engineer / Inspections Director Poppler stated that bids have been received for the Ar cadia project. Provided a review of CR 21 corridor study and a history of the decision - making to this point and the pr o- posed action for the Arcadia / CR 21 intersection. N oted that signal light s are not planned at this time , but the project would includ e preparing the site for signal lights. The project proposes streetscaping that co m- plements existing streetscaping in downtown. Reviewed the bids and provided information about the re c- ommended contractor, Chard Tiling and Excavating. Reviewed alternate #1, signal pole; and alternate #2 street lights. Reviewed the schedule and costs for the project noting that completion is anticipated before August 1. Described project costs and funding sources. Introduced Don Sterna from WSB. Comments: Keeney : Ask ed how many signal poles are proposed. Poppler : Four . Keeney : Support s alternate #1. Asked about the costs proposed for alternate #2. Poppler : Responded that the lights at the intersection have the concrete/ rock base, and the others have a concrete base . Sterna : Described method for installation. Keeney : Commented the style s eem s significantly upgraded from the wooden pole style that is current ly used and questioned if new wooden poles would be expected to last another 20 - 30 years. Sterna : Stated the proposed style s hould last 30 - 40 years , adding that the downtown lights that were i n- stalled ten years ago are weathering very well. Keeney : Agreed the existing poles need replaced, but th e proposed lights seem more of an upgrade than he want s to spend. F or public comment noted that even without signal lights going in, the improvements on the turn lanes are going to be helpful to traffic flow and will be a noticeable improvement. Favor s moving forward. Erickson : Clarified that tonight’s action has nothin g to do with realigning Duluth and Arcadia. Poppler : Affirmed . Erickson : Asked if the wiring will be installed for the future signal light . Sterna : Replied that the majority of underground work will be completed. Conduit will be buried and when the sign al light is installed the wiring will be pulled through the co n duit. Erickson : Commented that the street lights need to be replaced. Poppler : Replied they will not last ten years and there is no plan for replacing them in the CIP. Some are falling. Er ickson : Clarified that the only lights proposed with the stone base are at the intersection of Duluth and Arcadia. Sterna : Replied it is only on Arcadia. 6 03 19 2012 City Council Minutes Soukup : Queried how many of the existing street lights are working. Poppler : Replied that most of them work, but some have wiring issues. Soukup : Stated that Prior Lake is dark ; and with the trail systems and encouragement to use the parks, the City should have the proposed lights as it leads to a more friendly appearance and makes people feel sa f er . Asked if there are differences in brightness of lighting between the mid - block and intersection lights. Sterna : Replied the difference is only in style with the mid - block lights not having a stone base. Soukup : Asked if positioning or location wil l be different. Sterna : Replied that downtown lights are more closely spaced than lights that are installed further away from downtown. Soukup : Stated she likes the design of lights as proposed and supports moving forward. Hedberg : Supports award ing bid to Chard as well as alternatives #1 and #2. Makes sense to replace all of the wooden lights with the new ones. Having a uniform view announces what downtown is about and if lights are replaced piecemeal, it loses the impact. Doing it now saves mone y over doing it piecemeal and helps achieve a uniform look up to the Wagon Bridge. Myser : A sked for clarification of additional state aid funds eligibility. Poppler : Replied that one million dollars were bonded for this project, but the project is elig ible to use a n- oth er $400,000 of state aid, which could be used for the street lighting. If alternative #2 is not accepted, the state aid contribution will be less. Myser : Clarified that we are not capturing as much state aid as we could. Poppler : A ffirm ed. Added that other projects are scheduled that will use up our state aid allocation. E x- plained that the City receives an annual allocation for state aid. Myser : Asked about the amount of money allocated to lights. Poppler : Replied that amount refle cts the lights, conduit and wiring. Myser : Asked if an inventory of the current condition of the lights can be undertaken before a decision about replacement is made. Poppler : Replied that the bid could be accepted and alternate #2 could be brought back to the Council at a later date. Noted that it would be difficult to evaluate the rot on the inside of the poles. Myser : Asked if any rebate is being offered by the energy compan y. Sterna : Responded that Excel is researching that at this time and it ma y take a week or two to get that r e- port from them. Myser : A sked the Council their thoughts about rescheduling the vote on alternate #2. Keeney : Responded that if the existing lights are at their end of life, they need to be replaced. His concern is mo re the deluxe nature of the proposed replacement , which seem overbuilt compared to the existing lights. If consistency of lighting is sought in the city, he feels concern that this may be setting precedence for seeking deluxe lighting throughout the City. Poppler : Replied this style of light is installed on CR 21 from Adelman to Hwy 13 as well as the l ights on th e bridge . This segment is the remaining segment to have this style installed. Keeney : Noted that the wooden lights lasted 30 years. Erickson : Asked the cost of wood pole replacement . Poppler : Replied he is unsure if that style is still made. Noted that a traditional light used in a neighbo r- h oo d is about approximately $2,000. Erickson : Commented that is a significant difference in cost. Stated a precedence for style on CR 21 is already set . It is not a residential street, but rather is our pipeline and he supports consistency of this light through that main thoroughfare. Asked if it is possible that most of the existing street lights in this project area could last another 10 years. Poppler : No. Boyles : Stated that an inventory of the condition of each light pole will not reveal how long they will last . Stated that staff has performed due diligence. Commented that the lights are 5% of the project cost and 7 03 19 2012 City Council Minutes when considering all that must be done to build the community, this does not seem to be a consequential amount. Myser : Responded this is a $150,000 decision that we are unsure needs to be made. Stated he feels a desire to ask the why. Just want to look at them and see how much life is in them. Stated that there are a ll sorts of things to do in the community if this project does not need the lights. Boyles : Stated that e ven if an inventory is undertaken, staff would not know h ow long they would last. Myser : Cannot support alternative #2 without additional information. Hedberg : Stated that it is known a number of the lights have failed and they are failing on a regular b a sis. Generally, with equipment, o nce it starts to fail , the failures accelerate. Believes that is the process they are in. Stated the selection of the proposed style of lights is not setting a precedent for the rest of the community, but rather the major thoroughfare. This is the final section of roadway l ighting and it is the right time to replace them. Soukup : Stated that not all of the lights are working and if lights are falling or blown down by wind, it is not safe. Safety issues of lighting in the street indicate this is something that needs to be d one now . The se g- ment from CR 82 to Adelman needs to have consistency of appearance and this opportunity to r e place the lights should be taken . Erickson : Commented the Council has acknowledged there are liability concerns with the existing lights . With t hat acknowledgement, it would be hard to defend the City if there would be any claim for da m age. If there is rebate money, it will reduce the cost. New LED lights should be more efficient. Asked if the antic i- pated cost savings of LED is known. S terna : Replied that it is 60 - 70% savings. Keeney: Stated he will support the proposed lights for consistency ’s sake , although he likes the wooden poles because it displays the frugality and functionality that he like s for Prior Lake. Stated he does not like to spend mo n ey just for decoration. MOTION BY HEDBER G , SECOND BY SOUKUP TO APPROVE RESOLUTION 12 - 037 ACCEPTING BIDS AND AWARDING THE CITY’S STANDARDIZED CONSTRUCTION CONTRACT FOR STREET AND UTI L ITY CONSTRUCTION FOR THE ARCADIA AND COUNTY ROAD 21 STREET REC ONSTRUCTION PROJECT (CITY PROJECT #11 - 0 0 1) including alternates #1 and #2. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. Consider Approval of a Resolution Approving Plans and Specifications and Requesting Written Quote s for the Arcadia Avenue Downtown Entry Sign (City Project #11 - 001) City Engineer / Inspections Director Poppler displayed the location of proposed downtown entry stat e- ment. Displayed proposed design and described specs for it. Comments: Hedberg : C lar ified that the height of the proposed sign is just less than 16 feet. Poppler : Correct. Hedberg : Stated he likes the proposal and it seems a good investment. Soukup : Clarified the proposed location and asked about the line of sight and whether it will be seen b e- fore drivers reach Duluth Avenue. Sterna : Replied it will be seen at l east from Duluth . Stated that e asement was purchased to retain clea r- ance for the line of sight and none of the signal poles would be in the line of sight. Soukup : Will su pport. Erickson : Commented that the proposed location appears to direct people into the residential area and questioned whether it should be placed on the north side of the road. 8 03 19 2012 City Council Minutes Sterna : Replied that with future entrances to downtown planned , this sign w ant s to capture the attention of people traveling from east and west. Arcadia will be the entrance to downtown in the future and the sign’s positioning is i n tended to enhance that. Erickson : Asked if the raingarden could be reconfigured so the sign coul d be on that corner. Sterna : Reiterated that this is trying to capture people traveling from the west and east and there will be another monument on the east side of Hwy 13 in the future . P oppler : Added that the raingarden site was considered, but the Library is close enough to be an obstru c- tion. Noted there were hypothetical discussion s about other entrance monument signs as other projects occur , but it is unknown where or if they will occur. Keeney : Noted there seems to be a dip in elevation at the proposed site and asked if it will be built up. Sterna : Affirmed the elevation will be raised to be level with the sidewalks . Keeney : Concurred with Erickson ’s sentiments to mark the right turn as an entrance to downtown adding this may make sense when t here is mor e development on the south side, but he wondered if the northeast corner of the intersection might be a good location. Stated he is not excited about spending this amount of money on a sign and believes the digital board is an expense that is n ot necessary. Believes there should be s ome kind of signage , but this may be ove r built. Poppler : Commented that the two houses at this intersection will be removed which will drastically change the look and feel of the corner. The first b u ilding after t he sign will be Premiere Dance. Keeney : Good point. Myser : Stated he is c omfortable with the sign and the digital board to provide information fo r the commun i- ty. Concurred that it is a challenge to find the right location. Will support. Hedberg: C omme nted on past discussion about other monument signs. Noted there will be four e n trance points to downtown in the future and whether this is the kind of monument that marks those entrances will have to be addressed . MOTION BY SOUKUP, SECOND BY HEDBERG TO APPROVE RESOLUTION 12 - 038 APPROVING PLANS AND SPECIFICATIONS AND REQUESTING WRITTEN QUOTES FOR THE ARCADIA AVENUE DOWNTOWN ENTRY SIGN (CITY PROJECT #11 - 001) VOTE: Aye s by Myser, Erickson, Hedberg and Soukup. Nay by Keeney. The motion carried. NEW BUS INESS Consider Approval of a Resolution Making Appointment to the Intergovernmental Work Group City Manager Boyles reviewed the past action to enter into the Memorandum of Understanding for the I n- tergovernmental Work Group and the need to appoint represent atives to that Group. Described how ot h er entities made appointment. Comments: Erickson : S uggested appoint ment be made by position rather than a particular person in the event pe r- sonnel could change; i.e. the staff appointees could be the City Manager and his appointed designee. B e- lieves having two elected people would be good to assure consistenc y since there is an upcoming ele c tion. A ppointees may change but perhaps one of the appointees could continue. Commented it could also saf e- guard against an y potential conflict of interest that one party might have in which case the second party could take over for that discussion. Keeney : Concur r ed with Erickson comments on staff appointments that it should be the City Manager and whomever he appoints. Be lieves the Mayor should be the elected representative and if a secondary is d e- sired, he would volunteer to fill that role and believes he could be effe c tive. Hedberg : Support s the direction on staff appointments. Council would be on record as wanting a s econd, but the C i ty Manager can make that appointment. Concurred the primary elected appointee should be the 9 03 19 2012 City Council Minutes Mayor. Stated there are a number Council members who would be interested and able to be the secon d- ary. Myser : Clarified that Hedberg would be in terested in being the secondary. Hedberg : Affirmed. Soukup : Clarified whether the Council should be appointing two or four persons. Boyles : Replied it is intended for one elected and one staff appointed person to be present at each mee t- ing. Soukup : Co ncur red with staff appointment as discussed. Mayor should be elected representative. Any Council member would like to be the secondary. Myser : Asked Erickson if he is also interested in serving. S upports the City Man a ger appointment and suggested that different individuals would be appropriate for appointment depending on the topic such as the Fire Department, etc. Boyles : Recalled that the Intergovernmental Work Group intends to appoint Technical Intergovernmental Work Groups to address particular t opics. Myser: Stated he is w illing to accept the position as the elected appointee and suggested that in his a b- sence the secondary should be the Acting Mayor. MOTION BY SOUKUP , SECOND BY HEDBERG TO APPROVE RESOLUTION 12 - 039 APPOINTING PRIOR LAKE REPRESE NTATIVES TO THE INTERGOVERNMENTAL WORK GROUP AND IDENTIFIED CITY MANAGER FRANK BOYLES FOR THE PRIMARY STAFF APPOINTEE; HIS DESIGNEE AS THE SECONDARY STAFF APPOINTEE; MAYOR MYSER AS THE PRIMARY ELECTED APPOINTEE AND ACTING MAYOR WARREN ERICKSON AS THE SECON DARY APPOINTEE . VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. OTHER BUSINESS Community Events Hedberg : Stated the Prior Lake High School s wim team placed ninth in S tate with a number of individual outstanding placemen ts. Keeney : Commented the ice officially went out on the Lake on Saturday and people were playing on the beach on Sunday. Erickson: C ongratulated the local robotics team for winning the regional competition and going on to i n- ternational competition. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made b y S oukup and secon d ed by H edberg . With all in favor, the meeting adjourned at 9:46 p.m. __________________________________ ________________________________ Fran k Boyles, City Manager Charlotte Green, Admin. Assistant 10 03 19 2012 City Council Minutes