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HomeMy WebLinkAboutAgenda & Minutes NO EDA MEETING 7:00 PM FORUM REGULAR COUNCIL MEETING AGENDA Date: TUESDAY, January 18, 2000 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE:.......................... 7:30 p.m. 2. APPROVAL OF AGENDA: 3. CONSIDER APPROVAL OF JANUARY 3,2000 MEETING MINUTES: 4. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the "Consent Agenda" shall be placed on the City Council Agenda as a separate category. A) Consider Approval of Invoices to be Paid. B) Consider Approval of Treasurer's Report C) Consider Approval of Building Permit Report. D) Consider Approval of Animal Warden Monthly Report E) Consider Approval of Fire Call 4th Quarter Report and Monthly Report for December. F) Consider Approval 0 f Resolution DO-XX Authorizing the Execution 0 f t he 2000 Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating. G) Consider Approval of Final Payment for City Projects 98-14, 98-15 and 98-16 - 1998 Street and Utility Construction. H) Consider Approval of Ordinance DO-XX Amending Section 105.300 of the Prior Lake City Code Relating to the Salary of the Mayor and City Councilmembers. 5. ITEMS REMOVED FROM CONSENT AGENDA: 6. PRESENTATIONS: A) Results and Recommendations from Economic Development Authority Business Survey (EDA Commissioner Pete Schenck). 7. PUBLIC HEARINGS: A) Public Hearing to Consider Approval of Resolution DO-XX Denying an Amendment to the Comprehensive Plan Request by Northview Development for the Propoerty Located at 4520 Tower Avenue. 8. OLD BUSINESS: A) Consider Approval of Resolution DO-XX Approving the Conditional Use Permit for Excavation of Sand and Gravel for Ryan Contracting on Property Located in the Southeast Quarter of Section 22, Township 115, Range 22, Located on McKenna Road. B) Consider Approval of Resolution DO-XX Approving the Final Plat and Development Contract for Farrell's 1 st Addition. 011800 9. NEW BUSINESS: A) Consider Approval of Resolution DO-XX Approving a Preliminary Planned Unit Development Plan, Preliminary Plan and Preliminary Plat to be known as Deerfield. B) Consider Approval of Economic Development Authority Recommendations for Business Assistance Policy. C) Consider Approval of Resolution DO-XX Authorizing Purchase of Two 2000 Crown Victoria Police Squad Cars. 10. OTHER BUSINESS: 11. ANNOUNCEMENTS/CORRESPONDENCE 12. ADJOURNMENT 011800 11 I REGULAR COUNCIL MEETING MINUTES January 3,2000 OATH OF OFFICE FOR NEW CITY COUNCILMEMBERS JIM ERICSON AND MIKE GUNDLACH. CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Mayor Mader called the meeting to order. Present were Mayor Mader, Councilmembers Gundlach, Petersen and Ericson, City Manager Boyles, City Attorney Pace, Planning Director Rye, Planning Coordinator Kansier, Planner Tovar, Assistant City Engineer McDermott, City Engineer Osmundson, Assistant City Manager Walsh and Recording Secretary Meyer. Councilmember Schenck was absent. APPROVAL OF AGENDA: BOYLES: Proposed a minor change to Resolutions under Item 10B (Consider Approval of (1) Resolution OO-XX Authorizing a Memorandum of Understanding for County Highway Jurisdictional Changes for 170th Street from TH13 to CSAH 23, CSAH 39 from TH13 South to TH13 North, and County Road 81 from TH13 to CSAH 12; and (2) Resolution DO-XX Approving and Accepting Removal of County State Aid Designation from CSAH 39 from TH13 South to TH13 North. MOTION BY PETERSEN, SECOND BY ERICSON TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Mader, Gundlach, Petersen, Ericson, the motion carried. APPROVAL OF MINUTES FROM DECEMBER 20.1999 REGULAR MEETING. MOTION -BY PETERSEN, SECOND BY MADER TO APPROVE DECEMBER 20, 1999 REGULAR MEETING MINUTES AS SUBMITTED. VOTE: Ayes by Mader/and Petersen, the motion carried. Councilmembers Gundlach and Ericson abstained. It CONSENT AGENDA: I (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of 2000 City of Prior Lake Official Fee Schedule.. MADER: Proposed removing Item (A). BOYLES: Briefly reviewed the remaining consent agenda items. MOTION BY PETERSEN, SECOND BY ERICSON TO APPROVE CONSENT AGENDA ITEM (8) AS PROPOSED. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-42451 AN EQUAL OPPORTUNITY EMPLOYER ITEMS REMOVED FROM THE CONSENT AGENDA: Consider Approval of Invoices to be Paid. MADER: Asked for clarification on a third payment posted to the MVT A, and a payment under Council Expenses to City Perks. TESCHNER: Explained that the payment posted to the MVTA was the second payment for 1999. The first payment is paid in June. Typically, the second payment is scheduled for December and comes to the Council the first meeting in January. MADER: Stated that the records indicate a January 31, 1999 payment to the MVT A as well. TESCHNER: Clarified that the Jan. 1999 payment was for December 1998 and was incorrectly delayed to the second meeting in January. The payment was posted back to December 1998. BOYLES: Suggested acting on the payment of invoices subject to the staff rechecking the posting of the payment. Also explained that the payment to City Perks was for an orientation session for new Councilmembers. There was some further discussion regarding posting date versus payment date and the dates contained in the 1/31/99 report. TESCHNER: Further explained that the date of posting to the General Ledger was manually overridden and the financial audit for 1998 shows only two payments to the MVT A. MOTION BY MADER, SECOND BY PETERSEN, TO APPROVE THE INVOICES TO BE PAID. VOTE: Ayes by Mader, Gundlach, Petersen, and Ericson, the motion carried. PRESENTATIONS: None. PUBLIC HEARINGS: None. OLD BUSINESS: Consider Approval of Ordinance OD-D1 Regulating US West Telecommunications Use of Public Right-of-Ways. BOYLES: Briefly reviewed the rationale for the staff and city attorney's recommendation for a moratorium, and specifically reviewed the terms of the ordinance. MOTION BY GUNDLACH, SECOND BY PETERSEN, TO APPROVE ORDINANCE 00-01 INITIATING A MORATORIUM ON THE USE OF RIGHT-OF-WAYS FOR TELECOMMUNICATIONS TOWERS FOR 120-DA YS. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. 2 Consider Approval of Resolution 00-01 Authorizing Bonestroo, Rosene, Anderlik and Associates, Inc. to Prepare a Storm Water Trunk Fee Justification Report. Boyles: Briefly reviewed the history of the agenda item, the proposals submitted, and the action for consideration. ERICSON: Asked for clarification if the $9,000 paid by the Builder's Association would be subtracted from the $20.673. BOYLES: Explained that the $20,000 is not net of the $9,000. If it was netted out it would be approximately $11,000. Explained that staff is asking for the full allocation so that the $9,000 put up by the Builder's Association is not in a position to compromise the study. Staff would negotiate an agreement hopefully at some value less than the $20,000 allocation. MOTION BY PETERSEN, SECOND BY ERICSON TO APPROVE RESOLUTION 00-01 AUTHORIZING BONESTROO, ROSENE, ANDERLlK AND ASSOCIATES, INC. TO PREPARE A STORM WATER TRUNK FEE JUSTIFICATION REPORT. VOTE: Ayes by Mader, Gundlach, Petersen, and Ericson, the motion carried. Mayor MADER interrupted the meeting to address several City Staff changes, including thanking Asst. City Engineer McDERMOTT for an outstanding effort filling the vacancy of the City Engineer position. City Manager BOYLES introduced new City Engineer Bud OSMUNDSON and new Asst. City Manager Sue WALSH. Mayor MADER also took the opportunity to thank those City employees who worked the New Year's Holiday in preparation for Y2K. NEW BUSINESS: Consider Approval of Ordinance DO-D2 Amending Prior Lake City Code Section 704.1001 to Increase the Water Billing Rate by Ten Cents for Every One Thousand (1,DDO) Gallons of Water. BOYLES: Gave a brief overview of the item in connection with the agenda report, noting the increase is for 10 cents per 1,000 gallons ($1.40) and is needed to cover the additional expense of water operations including software and personnel, and a $25,000 transfer to the Equipment Fund to cover the costs of replacing equipment necessary to provide water service. GUNDLACH: Asked for an explanation for the $142,000 depreciation for water only. TESCHNER: Explained that the depreciation is for infrastructure improvements and that because the City is only addressing a water rate increase, the water depreciation associated only with the water system is shown. Noted that water demand and therefore revenues have been low. Advised that the City is still projecting a net loss for 2000, and that an additional rate increase will be requested for 2001. PETERSEN: Asked if there is the same type of depreciation for sewer, and if sewer is charged through water usage. TESCHNER: Believes sewer has a little higher depreciation as determined by the auditors. Does not have those figures. Further explained that several years ago the billing rate structure was reorganized so that water rates supported water expenditures and sewer rates supported sewer expenditures. 3 I I ---"--"~'---r-".'----------- MOTION BY PETERSEN, SECOND BY GUNDLACH, APPROVING ORDINANCE 00-02 AMENDING PRIOR LAKE CITY CODE SECTION 704.1001 TO INCREASE THE WATER BILLING RATE BY TEN CENTS FOR EVERY ONE THOUSAND GALLONS OF WATER. VOTE: Ayes by Mader, Gundlach, Petersen, and Ericson, the motion carried. Consider Approval of (1) Resolution DD-D2 Authorizing a Memorandum of Understanding for County Highway Jurisdictional Changes for 17Dth Street from TH13 to CSAH 23, CSAH 39 from TH13 South to TH13 North, and County Road 81 from TH13 to CSAH 12; and (2) Resolution DD- D3 Approving and Accepting Removal of County State Aid Designation from CSAH 39 from TH13 South to TH13 North. BOYLES: Gave a brief overview of the staff report and the recommendation of staff. MADER: Asked whether maintenance of 170th, since the CitylTownship boundary runs through the middle of the road, would be subject to negotiations with the Township after the initial 2 year period. Also asked if 170th is included as part of the ring road realignment. McDERMOTT: Confirmed that maintenance would need to be negotiated, but that the Township currently plows the road and there is no indication they would not continue to do so. Also noted that 170th is outside of the realignment area for the ring road. GUNDLACH: Asked who would be responsible for maintenance of the gravel portion of 170th, and if the roadway would be improved. McDERMOTT: Stated that the portion of 170th that is gravel would remain gravel, but that the gravel portion would probably be affected by the ring road improvements. MADER: Commented that his suggestion would be to take the overlay improvements for County Road 81 and for Franklin Trail, but that the Council should consider the cash option for 170th because there is little value or purpose to the overlay when it may be affected by ring road improvements. Asked staff if the portion of County Road 81 was for the entire roadway, or the portion within the City, and if the upgrade is scheduled for 2000. MCDERMOTT: Confirmed that County Road 81 is only the portion within the City and that the upgrade is scheduled in 2000. BOYLES: Noted that two revised proposed resolutions and the specific minor changes to each. MOTION BY MADER, SECOND BY PETERSEN APPROVING RESOLUTION 00-02 AUTHORIZING A MEMORANDUM OF UNDERSTANDING FOR COUNTY HIGHWAY JURISDICTIONAL CHANGES FOR CSAH 39 FROM TH13 SOUTH TO TH13 NORTH, AND COUNTY ROAD 81 FROM TH13 TO CSAH 12, AND ACCEPTING A CASH PAYMENT IN LIEU OF THE OVERLAY FOR 170TH STREET. BOYLES: Briefly clarified the intent of the motion. VOTE: Ayes by Mader, Gundlach, Petersen, and Ericson, the motion carried. 4 MOTION BY MADER, SECOND BY PETERSEN APPROVING RESOLUTION 00-03 APPROVING AND ACCEPTING REMOVAL OF COUNTY STATE AID DESIGNATION FROM CSAH 39 FROM TH13 SOUTH TO TH13 NORTH. MADER: Asked for clarification of the action requested. OSMUNDSON: Noted that this action removes the roadways from County State Aid status to the Municipal State Aid system. Adding the roadways to the Municipal State Aid system would allow the City to be eligible for moneys over and above the streets on the State Aid system. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Consider Approval of Appointments and Bylaws Revisions for 2DDD. Acting Mayor: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT COUNCILMEMBER SCHENCK AS ACTING MAYOR IN THE ABSENCE OF MAYOR MADER. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Official Newspaper: MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT THE PRIOR LAKE AMERICAN AS THE CITY'S OFFICIAL NEWSPAPER. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Official Bank: MOTION BY MADER, SECOND BY ERICSON TO APPOINT PRIOR LAKE STATE BANK AS THE CITY'S OFFICIAL BANK ON AN INTERIM BASIS AND DIRECTING STAFF TO PREPARE A REQUEST FOR PROPOSALS AND TO BRING A RECOMMENDATION BACK TO THE CITY COUNCIL FOR CONSIDERATION. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Equalization Committee: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT THE FULL COUNCIL AS THE EQUALIZATION COMMITTEE FOR 2000. VOTE: Ayes by Mader, Gundlach,Petersen and Ericson, the motion carried. Fire Chief 11st Asst./2nd Asst. : MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT BRUCE SAMES AS FIRE CHIEF, BRENT JOHNSON AS FIRST ASSISTANT, AND DOUG HARTMAN AS SECOND ASSISTANT. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Auditing Firm: The City's current contract is with Abdo, Abdo & Eick and terminates at the end of 2000. No action was required. Fiscal Consultant: MOTION BY PETERSEN, SECOND BY ERICSON TO APPOINT STEVE MATTSON OF JURAN & MOODY AS THE CITY'S FISCAL CONSULTANTI VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. 5 11 .'-'-'-r------------. ._.,..,--,.._-"'-_._-------..~-,---,_..__.,_. Civil Defense Director: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT ROB BOE AS THE CITY'S CIVIL DEFENSE DIRECTOR FOR 2000. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Health Officer: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT PARK NICOLLET AS THE CITY'S HEALTH OFFICER FOR 2000. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Board and Committee Bylaws: MOTION BY MADER, SECOND BY PETERSEN TO APPROVE THE MINOR CHANGES PROPOSED TO THE ECONOMIC DEVELOPMENT AUTHORITY BYLAWS. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. City Council Bylaws: MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT A COMMITTEE OF THE CITY ATTORNEY, COUNCILMEMBER GUNDLACH, COUNCILMEMBER ERICSON AND THE CITY MANAGER TO REVIEW THE CITY COUNCIL BYLAWS AND MAKE A RECOMMENDATION FOR REVISIONS. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Animal Control Officer: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT BOB McCALLISTER AS THE ANIMAL CONTROL OFFICER FOR 2000. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Special Assessment Committee: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT COUNCILMEMBERS PETERSEN AND GUNDLACH AS THE SPECIAL ASSESSMENT COMMITTEE. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. MVTA: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT MAYOR MADER AND ASSISTANT CITY MANAGER WALSH AS THE REPRESENTATIVES ON THE MVTA AND STA. VOTE: Ayes by Mader, Gundlach, Petersen, and Ericson, the motion carried. PAC Liaison: MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT COUNCILMEMBER ERICSON AS THE PARKS ADVISORY COMMITTEE LIAISON. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. LAC Liaison: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT COUNCILMEMBER SCHENCK AS THE LAKE ADVISORY COMMITTEE LIAISON. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. PC Liaison: MOTION BY MADER, SECOND BY PETERSEN TO APPOINT COUNCILMEMBER GUNDLACH AS THE PLANNING COMMISSION LIAISON. 6 VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. EDA Commissioner: MOTION BY MADER, SECOND BY PETERSON TO DEFER THE APPOINTMENT TO FILL COMMISSIONER JADER'S VACANCY UNTIL SUCH TIME AS THE POSITION HAS BEEN ADVERTISED AND APPLICATIONS RECEIVED. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT MAYOR MADER TO THE ECONOMIC DEVELOPMENT AUTHORITY. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. City Manager Evaluation Committee: MOTION BY MADER, SECOND BY ERICSON TO APPOINT MAYOR MADER AND COUNCILMEMBER ERICSON AS THE CITY MANAGER EVALUATION COMMITTEE FOR 2000. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Annexation Task Force: MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT COUNCILMEMBERS PETERSEN AND SCHENCK TO THE ANNEXATION TASK FORCE. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Orderly Annexation Board: MOTION BY MADER, SECOND BY ERICSON TO APPOINT COUNCILMEMBER PETERSEN TO THE ORDERLY ANNEXATION BOARD. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. Weed Inspector: MOTION BY MADER, SECOND BY GUNDLACH TO APPOINT MAYOR MADER AS THE CITY'S WEED INSPECTOR. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. MOTION BY MADER, SECOND BY ERICSON TO DESIGNATE STEVE HORSMAN TO PERFORM THE DUTIES OF WEED INSPECTOR. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. OTHER BUSINESS I COUNCILMEMBER REPORTS: NONE. MOTION BY MADER, SECOND BY ERICSON TO DIRECT STAFF TO BRING A RECOMMENDATION FOR INCREASING THE SALARIES OF THE MAYOR AND CITY COUNCILMEMBERS TO BE EFFECTIVE JANUARY 2002. VOTE: Ayes by Mader, Gundlach, Petersen and Ericson, the motion carried. A motion to adjourn was made and seconded. The meeting adjourned at 9: Frank Boyles, City Manager 7 I I ...--y---..---.--------....... ._...._--_._-_...__._-_._...__.._...._-_._..~------_..-.-.....-.-.--.-.