The URL can be used to link to this page

Home My WebLink About4G - 1998 Street & Utility Pay CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: REVIEWED BY: SUBJECT: JANUARY 18, 2000 4G SUE MCDERMOTT, ASSISTANT CITY ENGINEER BUD OSMUNDSON, PUBLIC WORKS DIRECTOR/CITY ENGINEER CONSIDER APPROVAL OF FINAL PAYMENT FOR CITY PROJECTS 98-14, 98-15, AND 98-16 - 1998 STREET AND UTILITY CONSTRUCTION. DISCUSSION: HISTORY The 1998 Public Improvement projects included Pleasant Street, Colorado Street, Birch Avenue and West Avenue street reconstruction and utility improvements (Project 98-14), Pleasant Street overlay (Project 98-15), and Duluth Avenue street reconstruction and utility improvements (Project 98-16). The project was completed in September of 1999. Final quantity calculations and administrative requirements have now been completed and the contract can be finaled out. A copy of the final pay voucher is attached to this report. CURRENT CIRCUMSTANCES The contract was awarded on a unit price basis, based on estimated quantities on June 15, 1998 in the amount of $1,345,425.33. Change orders in the amount of $38,142.33 were approved by the council. The final contract cost is $1,398,567.66 based on actual quantities, a difference of $15,000.00 due to quantity overruns, the majority of which was for aggregate base material. Previous payments to date total $1,293,466.91, resulting in a final payment due of$105,100.75. Staff has been working to resolve the final payment since mid- September. At the end of September, I received a letter from the Contractor regarding discrepancies on over forty (40) bid items. Most of these items were resolved by field verification and/or inspection records. By November 1, 1999, the major issues 162~~~<Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER If FISCAL IMPACT: ALTERNATIVES: RECOMMENDED HENTGFP.DOC remaining were: 1) removal and replacement of approximately 600 feet of incorrectly installed sidewalk in the amount of $8,585.73; 2) a 4,355 ton overage of aggregate base in the amount of $32,668.28; and 3) in late December the Contractor requested additional payment for common excavation. The outstanding items were resolved as follows: 1. The sidewalk in question was not installed as shown on the plans. It was the contractor's responsibility to reinstall the sidewalk correctly. Therefore, no additional compensation was made. 2. The Contractor provided weight tickets for 18,566.55 tons of aggregate base which indicate this material was delivered to the site. This information was reviewed by staff for errors or inconsistencies. In addition, inspection reports indicate that there were areas in the roadways that required removal of poor sub grade soils and placement of additional aggregate base. The final quantity of aggregate base was determined to be 17,804 tons. 3. Common excavation is a plan quantity. The contractor's signature on the final payment vouchers (copies attached) indicates his acceptance of final payment and closure of the contract. Approval of the final payment authorizes payment from the construction fund as contemplated when the projects were approved. The final contract amount of $1,398,567.66 is slightly more than the original contract amount (approximately 1 %) due to quantity overruns. The funds are available in the Construction Fund to cover this amount. The balance in the Construction Fund after this payment will be $81,813. The alternatives are as follows: 1. Approval of final payment to S.M. Hentges & Sons, Inc. in the amount of $105,100.75 for the contract for construction of city projects 98-14, 98-15, and 98-16 1998 Street and Utility Improvements. 2. Table this item for a specific reason. MOTION: A motion and second as part of the consent agenda approving final payment to S. M. Hentges & Sons, Inc. in the amount of $105,100.75 for the contract for construction of city projects 98-14, 98-15, and 98-16 1998 Street and Utility Improvements. REVIEWED BY: ,f)44~ REVIEWED BY: HENTGFP.DOC w ~ I CONSTRUCTION PAYMENT VOUCHER Estimate Voucher No. FINAL For Period Ending: December 15, 1999 Date: January 3, 1999 Project Number: 98-14,98-15,98-16 Class of Work: 1998 Street and Utility Construction - Pleasant Street Reconstruction (98-14), Pleasant Street Overlay (98-15), and Duluth Avenue Reconstruction (98-16) For: City of Prior Lake A. Original Contract Amount B. Total Additions C. Total Deductions D. Total Funds Encumbered E. Total Value of Work Certified to Date F. Less Retained Percentage G. Less Total Previous Payments H. Approved for Payment, This Report I. Total Payments Including This Voucher J. Balance Carried FOIWard To: S. M. Hentges & Sons P.O. Box 69 Jordan,~ 55352 $ 1,345,425.33 $ 38,142.33 $ 0.00 $ 1,383,567.66 $ 1,398,567.66 0 % $ 0.00 $ 1 ')01 A~~ 01 ..,....."'..." IV".'/'" $ 105,100.75 $ 1 ,398,567.66 $ -15,000.00 APPROVALS Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the total work is ~ % completed as of, September 15 ,1999, I hereby recommend payment of this voucher. Project Engineer Approval: -If- This is to certify that to the best of my knowledge, information, and belief, the quan.tities and values of work certified herein is a ~a~ approximate estimate for the period covered by th~s voucher. Contractor: hh #'1J;-)Ll i S~ tk Signed By: .." / . . I/) " Date: J-- {, - vO Title: I / Approved for Payment: Authorized Representative Date: J,- (p- (JO Date: G:\Projects\1998\payest.xls 5lJ 1- 832.0 -501: 5 ,22.8.58 501- !/S3Z5 -56/: .:f 3, 1>33.11 50/ - ~83 3~ - SOl: $"'12, 238. 'I "