HomeMy WebLinkAbout4F - 2000 Streets Joint Powers
. \
CITY COUNCIL AGENDA REPORT
SUBJECT:
JANUARY 18, 2000
4F
BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS I
CITY ENGINEER OJI
CONSIDER APPROVAL OF RESOLUTION OOft 7
AUTHORIZING THE EXECUTION OF THE 2000 JOINT
POWERS AGREEMENT (JPA) FOR TRAFFIC MARKINGS,
STREET SWEEPING, CRACK SEALING, AND SEAL
COATING.
AGENDA #:
PREPARED BY:
DISCUSSION:
HISTORY
Many south suburban communities have been participating
in the above referenced JPA in past years. Prior Lake
participated for the first time in 1995. This arrangement has
streamlined the process of contracting for these street
maintenance services through the sealed bid process. By
combining the quantities of each communty, contractors
have been able to discount the unit bid price which has a net
effect of lower prices for all participating communities. The
language of the agreement is identical to last year's. A copy
of the agreement is attached for your review.
Since 1997 the prices for these services has remained
stable. A summary of the bid prices since 1997 is included
in the following table.
1997 1998 1999
Traffic Marking $12.45/9al .-
Street $12.45/9al $12.00/9al
Symbols $75.00/9al $75.00/9al $85.00/9al
Parking Lots $80.00/9al $80.00/9a1 $80.00/9al
Sweeping $59.00/hr $58.00/hr $61.00/hr
Crack Sealing $0.2146/1f $0.2210/If $0.2268/1f
Seal Coating $0.39/sy $0.452/sy $O.452/sy
The City of Burnsville administers this program and charges
a sliding scale fee of 1 % - 2% for this service based on
162~J>~qs.eek Ave. S.E., Prior lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
JPAOO.DOC
dollar volume of work. Based on our 1999 experience
($40,000 for seal coating, $10,000 for crack sealing,
$10,000 for traffic marking) this fee amounted to $901 for
the City of Prior Lake.
In the 2000 Street Maintenance Budget (43100) we have
$62,000 budgeted for a combination of seal coating,
striping, crack sealing, and possibly sweeping.
ISSUES
This Joint Powers Agreement is cost effective for City
taxpayers. This JPA will continue to streamline our
contracting for these services and will result in a cost
savings. The state legislature places a high priority on cities
combining their talents to accomplish day to day
responsibilities. This is an excellent example of this
practice.
The alternatives are as follows:
1. Approve Resolution OO-XX.
2. Deny this Agenda item for a specific reason.
3. Table this Agenda item for a specific reason.
Motion and second to approve Resolution OO-XX authorizing
the Mayor and City Manager to execute the "Joint Powers
Agreement - 2000 Traffic Markings, Street Sweeping, Crack
Sealing, and Seal Coati "
(J/
RESOLUTION 00-
~ IIV IV E~tft RIZING THE EXECUTION OF A JOINT POWERS AGREEMENT WITH
NSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE,
PRIOR LAKE AND SHAKOPEE FOR THE 2000 TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
MOTION BY: SECOND BY:
WHEREAS, Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage,
Prior Lake and Shakopee annually join together to contract for
traffic markings, street sweeping, crack sealing and seal coating;
and
WHEREAS, this type of Joint Powers Agreement results in cost savings to
the City of Prior Lake and is highly encouraged by the State of
Minnesota; and
WHEREAS, the attached Joint Powers Agreement outlining the City's
participation in the 2000 Traffic Markings, Street Sweeping,
Crack Sealing, and Seal Coating Contract has been reviewed
and approved by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
that the Mayor and City Manager are hereby authorized to execute the attached Joint
Powers Agreement and forward it back to the City of Burnsville for proper execution.
Passed and adopted this 18th day of January, 2000.
YES
NO
Mader Mader
Ericson Ericson .
Gundlach Gundlach
Petersen Schenck
Schenck Wuellner
{Seal}
City Manager
City of Prior Lake
162~Rqs:eek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
~..__._----~---_.__._._--_.------~--_.
JOINT POWERS AGREEMENT
2000 TRAFFIC MARKINGS, STREET SWEEPING,
CRACK SEALING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT
SAVAGE, PRIOR LAKE, SHAKOPEE, AND SOUTH ST. PAUL
AGREEMENT made this 18th day of january, 2000 by and between the cities of
Bumsville, Apple Valley, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South St.
. Paul.
RECITALS
. This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for
the cities ofBumsville, Apple Valley, Eagan,Lakeville, Rosemount, Savage, Prior Lake,
Shakopee, and South St. Paul utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Bumsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South
Paul shall provide to Bumsville the estimated quantities for these services in each respective
community, and shall also approve the bid documents.
3. Bumsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and South
St. Paul and upon their approval, award the contract pursuant to State Law.
4. Each city shall be responsible for:
. Preparing maps showing the proposed locations for these services including
estimating the quantities.
. Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
Joint Powers Agreement
Page 2
. Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractors.
· Pay a percentage of actual const~ction cost to City ofBurnsville for legal and
administrative cost on a sliding scale basis as follows:
$0-50,000-2 %
$50,000 - 100, 000 - 1.5%
Over $100,00 -1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6; In is agreed thatthe cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage,
Prior Lake, Shakopee, and South S1. Paul each of them, indemnify, save, and hold harmless f::.e
City ofBurnsville and all of its agents and employees from any and all clauns, demands, actions,
or causes of action, for whatever nature, arising out of the contracting procedure by reason of
execution or performance of the work purchased for each resp.ective city under this agreement,
and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee,
and South St. Paul further agree to defend, at their sole expense, any actions or proceedings
commenced against their respective cities for the purposes of asserting any claim whatsoever
character arising hereunder.
7. This agreement can.be terminated on the part of any individual city by giving sixty
(60) days notice to the other cities; otherwise, the agreement will automatically terminate on
March 15,2001.
1Ir
Joint Powers Agreement
Page 3 .
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
day indicated below.
CITY OF BURNSVILLE
BY:
BY:
Elizabeth B. Kautz
Gregory J. Konat
CITY OF APPLE VALLEY
BY:
BY:
CITY OF EAGAN
BY:
BY:
CITY OF LAKEVILLE
BY:
BY:
CITY OF ROSEMOUNT
BY:
BY:
CITY OF SAVAGE
BY:
BY:
CITY OF PRIOR LAKE
BY:
BY:
Mayor '
Manager
Mayor
Clerk
Mayor
Clerk
Mayor
Clerk
Mayor.
Clerk
Mayor
Clerk
Mayor
Clerk
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
Joint Powers Agreement
Page 4 .
CITY OF SHAKOPEE
BY:
BY:
CITY OF SOUTH ST. PAUL
BY:
BY:
Mayo!
Clerk
Mayor
Clerk
DATE:
DATE:
II[
11