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HomeMy WebLinkAbout9B - Disposal Surplus Equipe. MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: -~. ISSUES: AL TERNA liVES: RECOMMENDED MOTION: CITY COUNCIL AGENDA REPORT February 7, 2000 9B Frank Boyles, City Manager CONSIDER APPROVAL OF SALE OF SURPLUS EQUIPMENT History In 1998, the City Council authorized the purchase of a new survey instrument capable of down-loading readings to our computer system. This new survey equipment replaced a 1986 model Topcon Total Station which in addition to being technologically outdated, is in need of repair. Staff solicited a trade-in value at the time and received none. Therefore, the old equipment was retained. Current Circumstances Minnesota statutes and Prior Lake City Code provide that staff may disposed of personal property, without City Council approval after taking quotes unless the value exceeds $10,000 (MN Stat. Section 471.345, sub d.. 5, see attached). Since our practice has been to request City Council approval, regardless of sale price, we are doing so with this piece of equipment. The Engineering Department has solicited two quotations for the sale of this equipment. A quote of $2000 was received from Gray Survey Repair, and $2450 from Contractors and Survey Supply. The 1986 survey instrument, in addition to needing repair, serves no purpose to the City. It is therefore appropriate to dispose of the equipment. There is no "blue book" for survey equipment. Since both quotes are in the range of $2000, it seems appropriate to assume that this is the appropriate amount of money the City can expect for this equipment. (1) Motion and second authorizing the sale of the surplus equipment to Contractors and Survey Supply in the amount of $2450. (2) Direct staff to not sell the equipment or to solicit additional bids. Alternative (1). Motion and Second to authorize the sale of one Topcon Total Station Survey Instrument to Contractors and Survey Supply for $2450. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 1:\COUNCIL\AGNRPTS\2000\0207 _9C.DOC AN EQUAL OPPORTUNITY EMPLOYER ,------ T MEMO TO: Frank Boyles, City Manager From: Bud Osmundson, Director of Public Works / City Engineer Re: Sale of Total Station Survey Instrument Date: January 6, 2000 As Su~McDermott has discussed with you, the Engineering department has a 1986 Topcon Total Station instrument which was replaced in 1998. The 1986 instrument is in need of repair, is outdated and does not assimilate with the new equipment which is a different brand name. At the time of the purchase of the new equipment the vendor would not give the city any money toward the trade in of the 1986 model. Recently the department received two quotes for the 1986 instrument which are attached. The high bid is for $2450 from Contractors & Surveyors Supply. Per City Code. Section 110.400, the Manager is allowed to dispose of property valued at less than $10,000 by receiving two quotes for the property. My recommendation is to sell the 1986 total station to CSS for $2450. Please contact me with any questions or direction on this matter. I I :r Contractors & Surveyors supply-- 4001 Peridot Path Eagan MN 55122 Local Phone: (651) 454-8185 Fax: (651) 454-8204 Date Purchase Order# Page # Ship To/Remarks city of Prior Lake 16200 Eagle Creek Avenue Prior Lake MN 55372-1714 -~. Ship Via Lee FOB Your VERLYN Our ELECTRONIC REPAIR GTS-3 Compensator Total station GTS-3 SRiH-90577 Item #: 01U-GTS-3B 1.0 3500.0000 15.000% ea Subtotal Tax Net 12/30/99. 928 1 -525.00 2975.00 2450.00 0.00 2450.00 If rr~ .' J ,d!S" )J..l. V-I.-I Phone GREY SURVEY REPAIR a074 EMERALD LANE EAGAN, MN ?S122 (&51) 454-2828 Fax: (651) 688~2018 CITY OF PRIOR LAKE Ib200 EAGLE CREEK AVE PRIOR LAKE MN 55372 U. S.. R. -." 01 0/ NZ0 TOTAL SIATION GTS-3 USED EA PURCHASE OF USED TOTAL STATION AS IS II _.~--,--- 01;2-890-912109 801l1-383-7082 QUOTATION I WORK ORDER 08/05/r:t9 08/0E>/99 Ship to/Hemark UERLYN 1.0 2000.0121121121 ---------- <)4 1 2121121121.12112' 20121121. ' 1 30. 2130. . ro_ ............ ~,..r T Inn.lOr.:a 110.307 110.308 110.400: 110.401 Administrative Through action and approval of the City Council, the City may dispose of real property in its possession without following the procedures contained in subsections 110.302, 110.303 and 110.305, when such real property is intended to be conveyed to another governmental subdivision, public corporation, the State, an agency of the State, the Federal government, or an agency of the Federal Government. In such cases, the City may sell or otherwise convey its land for a nominal consideration, without consideration or such consideration as may be agreed upon. -~. Through action and approval of the City Council, the City may dispose of real property owned by the City in fee simple and not restricted by the grant, without following the procedures contained in subsections 110.302 through 110.305, when such real property is conveyed to encourage and promote industry and provide employment for citizens by conveying said property to any person (individual(s), partnership, corporate or other entity) for a nominal consideration or for such consideration as may be agreed upon. DlsposmON OF PERSONAL PROPERTY: All sales of City supplies, materials or equipment, or the rental thereof, shall comply with the provisions of Minnesota Statutes, section 471.345, Uniform Municipal Contracting Law, as amended from time to time, which is incorporated 110.403 110.404 If the amount of the contract is estimated to be equal to or less than the amount set forth in Minnesota Statutes, section 471.345, subdivision 5, the contract may be made in the open market by the City Manager, but so far as practicable, said contract shall be based on two (2) or more quotations which shall be kept on file If the amount of the contract is estimated to be within the range set forth in Minnesota Statutes, section 471.345, subdivision 4, the City Manager may authorize either the receipt of sealed competitive bids..2L directly negotiate by obtaining at least two (2) quotations without advertising or otherwise complying with the requirements of competitive bidding. The City Manager may establish the time for receipt of the sealed bids or quotations or such other requirements as he deems appropriate. After review of the bids or quotations and any other comments or information he may require, the City Manager shall make a recommendation to the City Council. The City Council shall then either approve or disapprove the sale of the property or, if the sealed bid procedure was not used, refer the matter back to the City Manager for the taking of additional quotations. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. If the amount of the contract is estimated to exceed the amount set forth in Minnesota Statutes, section 471.345, subdivision 3, the City Manager shall require sealed bids to be solicited by public notice in the manner and subject to the City of Prior Lake 110/p3 -WI .&--',_ .l....v..."...'-"......n..a.."....""''-'.&..&.&.u,........, ...L.o.&.~t' &Jv....&..L4..>> 1132 tions, from the ground through defective pipes, pipe joints, connections, or manholes or from sources such as, but not limited to, roof borders, cellar drains, yard drains, area drains drains from springs and swampy areas, manhole covers, cross connections between sto~ se~ers, catch basins. cooling towers, storm waters, surface runoff. street wastewaters, or dramage. . Subd. 3. Program authority. A city may establish an inflow and infiltration prevention program and provide loans and grants to property owners to assist the owners in financing the cost of abating inflow and infiltration on their property. ~ Subd. 4. Program guidelines. The city shall establish guidelines to govern the pro- gram. The guidelines shall establish criteria for program eligibility and standards for com- pliance with the program. Prior to adoption of the program guidelines, the city coun'cil must conduct a public hearing on the proposed guidelines after giving at least ten days' published notice of the hearing. Sub~. 5. Progra~ financi~g. The city may fina.nc~ the program with federal, state, pri- vate, or CIty funds. CIty funds mclude, but are not hmIted to, general fund appropriations. sanitary or storm sewer utility funds, and fees or charges. History: 1996c 317 s 1 -~. 471.345 UNIFORM MUNICIPAL CONTRACTING LAW. Subdivision 1. Municipality defined. For purposes of this section, "municipality" means a county, town, city, school district or other municipal corporation or political subdi- vision of the state authorized by law to enter into contracts. Subd. 2. Contract defined. A "contract" means an agreement entered into by a munici. pality for the sale or purchase of supplies, materials, equipment or the rental thereof. or the: construction, alteration, repair or maintenance of real or personal property. Subd. 3. Contra cis over $25,000. If the amount of the contract is estimated to excc~d $25,000, sealed bids shall be solicited by public notice in the manner and subject to the re:. quirements of the law governing contracts by the particular municipality or class thereof PH)' vided that \Yith regard to repairs and maintenance of ditches, bids shall not be required if the. . estimated amount of the contract does not exceed the amount specified in section 103E.705. subdivisions 5,6, and 7. Subd. 4. Contracts from $10,000 to $25,000. If the amount of the contract is estimat~d to exceed $10,000 but not to exceed $25,000. the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale . when possible, and without advertising for bids or otherwise complying with the requir~' ments 0 . . '. . . eriod of;ll one year after receipt thereof. Subd. 5. Contracts less than $10,000. If the amount of the contract is estimated to ~ $10,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon quotation it shall be based. Sl' far as practicable, on at least two quotations which shall be kept on file for a period of at ka~t one year after their receipt. Subd. 5a. County or town rental contracts. or town cO~lr;l~( o . e 0 e 60,000 or less, the contract may, in the dlscrc- . tion of the county or town board, be made by direct negotiation by obtaining two or I11l'lre quotations for the rental when possible and without advertising for bids or otherwise comply, ing with the requirements of competitive bidding. All quotations shall be kept on file tor ;1 period of at least one year after their receipt. . Subd. 6. Applicability of other laws. The purpose of this section is to establish fo~ all municipalities, uniform dollar limitations upon contracts which shall or may be entered ln~ll on the basis of competitive bids, quotations or purchase or sale in the open market. .T? t .r: extent inconsistent with this purpose, all laws governing contracts by a particular munt.cIP~~' ty or class thereof are superseded. In all other respects such laws shall continue apphca . Subd. 7. Minimum labor standards. Nothing in this section shall be construed to pr;r hibit any municipality from adopting rules, regulations. or ordinances which establish t Ie . I \133 preva whid ers en tor's f award <; .. this Sl (; 16B.l (i ~, nershi !"- resolu for aw total p gotiatf set-as: tiated j the gO( progra S. Si used ir chased pital pi ~. throug; '> the cor (1 (2 one 'SOl (3 to revi{ Sl amount requirel divisiOl Su its a mu basis de 268AO inc1udiI 'r- the aWa .- sian, pr\ percent On the c Su~ sion. ; (a) ., signed t. (1) . (2) . doors h ~ tional' gl reduce e (3)