The URL can be used to link to this page

Home My WebLink About9C - REMOVED 1 1 MEETING DATE: AGENDA #: PREP ARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT FEBRUARY 22, 2000 9C PAUL HOKENESS, PARKS AND RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION OO-XX AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR TRAILS AND PLAYGROUND EQUIPMENT AS IDENTIFIED IN THE 1999 AND 2000 CAPITAL IMPROVEMENT PROGRAM History: Each year the City Council adopts the Capital Improvement Program which involves funding for various park improvement projects. To assure that the Council is aware of and supportive of our major park improvement efforts, we are seeking approval to prepare plans and specifications for park projects programmed for 1999 and 2000. The 1999 and 2000 Capital Improvement Programs contains a total of $287,750.00 in park improvement projects. Of this, $212,750.00 is for playground equipment and trail projects. The remainder, $75,000.00 is for miscellaneous improvements and capital park appurtenant equipment. This agenda item will focus on the playground equipment and trail projects. Agenda item 9D addresses the miscellaneous improvements and capital appurtenant equipment expenditures. The 1999 Capital Improvement Program identified two parks which were slated for new playground equipment as well as trails at Knob Hill park and Crest A venue. The two parks which were to receive playground equipment in 1999 were Oakland Beach and Sand Point. The storm of 1998 destroyed the playground equipment at Oakland Beach. In 1998 we ordered new equipment for the park at the Wild's but since this park wasn't ready for development the Council authorized the installation of the equipment at Oakland Beach. Having new equipment at Oakland Beach left us with only Sand Point for 1999 equipment installation. We have discussed the park development of the Wild's with the developer but have not been successful in finalizing the plans, so we will be proposing that the Wild's playground equipment be included in the 2001 C.LP. k:paul\agden.rep'\cipexpen.doc Page I 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUN1TY EMPLOYER ~ I k:\pau I\agden. rep\ci pexpen. doc Due to the schedule of the park maintenance crews who were busy with the new Library/Resource Center and Lakefront Park we were unable to provide the labor necessary for the playground and trails. Typically park maintenance crews do all of the grading and prep work for the playgrounds including, hauling of sand, base work for the curbing, and finish landscaping and sodding. With the trails we do the grubbing, grading, and base work Park maintenance crews completed all of the landscaping at the Library/Resource Center and graded and based many of the trails in Lakefront park. They also did all of the seeding and tree planting in Lakefront park as well as built the two hockey rinks and hauled the sand and fiber for the playgrounds. Current Circumstances: The Capital Improvement program includes funds to install playgrounds at Sand Point, Fish Point, Knob Hill, Raspberry Ridge, and Sunset parks. The C.I.P. also includes funds to develop trails at Glynwater. The following is a breakdown of the cost estimates contained in the Capital Improvement Program for the 1999 and 2000 playground equipment and trails: PLAYGROUND EQUIPMENT 1999 Sand Point 2000 Fish Point 2000 Knob Hill 2000 Raspberry Ridge 2000 Sunset $25,750.00 * $25,750.00 $25,750.00 $25,750.00 $25.750.00 $128,750.00 * The 1999 C.LP. included $44,000 for two parks. The Wilds park is to be rescheduled for 2001 therefore only $25,750.00 will be used this year. The increase in cost per park is due to council direction that resilient surfaces be done at the same time new play equipment is installed. This total includes the cost of the concrete curbing, resilient surfacing, and sand. The cost estimate for the equipment alone is $20,000.00, installation included. Page 2 k:\paul\agden.rep\ci pexpen.doc ----r.' TRAILS 1999 1999 2000 Crest Avenue Knob Hill Glynwater $44,000.00 $18,000.00 $22,000.00 $84,000.00 The trail at Crest Avenue is a reconstruction of the existing trail. The trail is approximately 20 years old and in very poor condition. The trail is 6 feet wide and we would replace this trail section with a standard 8 foot trail. This reconstruction would be from County Road 42 to Shore Lane. The trail at Knob Hill Park is a new trail which will meander through the new park and connect Carriage Hills Parkway with Hummingbird Trail. The trail at Glynwater is also an internal park trail which will provide access to the park within the development as well as provide a connection to Island View Park. These trail sections are identified in the Comprehensive Plan (attached). The Issues: The bidding of the trails is typically not complicated as it is easy to quantify the length of the trails and the quantities needed for their construction. The specifications for bituminous and base materials is not very complicated and the mix is typically the same regardless of which paving contractor is used. As we know from past experience the bidding of playground equipment is more complicate<;l as the various manufacturers have different specifications for each part of their equipment i.e. pipes, clamps, decks, slides, swings, coatings, etc.. The warranties vary and the installation of the equipment differs from one vendor to the next. The intention would be to use the input received from the City Council at the February 10, 2000 workshop to guide us in the preparation of specifications, analysis and award. Conclusion: Staff is requesting that the Council approve the attached resolution so that we may prepare the plans and specifications for the playground equipment and the trails for Council approval. The plans and specifications will be presented to the City Council for approval prior to bidding. Design and plans for these projects will be done in-house as a cooperative effort between the Parks and Engineering Departments. By doing so, the City will save on design costs and allow a full commitment of the funding to construction costs. The design scope of these projects is small and the work can be done efficiently in-house. Page 3 r i FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: k :\paul\agden.rep\cipexpen.doc Most of the rough grading and back filling will be performed by Parks Maintenance staff. In addition, the construction management and field work will be done in-house as well. Budget Impact: The funds for these projects will be drawn from the Parks portion of the Capital Improv~ment Program. The project cost estimates for the playground and trails is $212,750.00. The Park Capital Program currently has a balance of$549,057.00. 1. Approve Resolution OO-XX authorizing the preparation of plans and specifications for playground equipment and trails. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason. Motion and second to approve Resolution OO-XX authorizing staff to prepare plans and specifications for playground equipment at Sand Point, Fish Point, Kn b Hill, Raspberry Ridge, and Sunset Parks and trail at Cres Knob Hill, and Glynwater Parks. Page 4 RESOLUTION -XX RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR TRAILS AND PLAYGROUND EQUIPMENT AS IDENTIFIED IN THE 1999 AND 2000 CAPITAL IMPROVEMENT PROGRAM \ MOTION BY: SECOND BY: WHEREAS, the following neighborhood parks are scheduled to receive new playground equipment as listed in the 1999 and 2000 Capital Improvement Program Sand.Point Fish Point Knob' Hill Raspberry Ridge Sunset, and WHEREAS, the following trails are scheduled for construction as identified in the 1999 and 2000 Capital Improvement Program Crest Avenue Knob Hill Glynwater WHEREAS, the City of Prior Lake is committed to providing recreational activities for people of all ages, and WHEREAS, playgrounds and trails provide for physical and mental stimulation and are considered a high priority in the development of the Prior Lake park system. 16200 E~~~R9\ve. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ------------------r-------- NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that staff is authorized to proceed with the preparation of plans and specifications for the parks and trails identified herein. Passed and adopted this 22nd day of February 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck {Seal} City Manager City of Prior Lake TRLPL YO. DOC /' ~~ c...C ~~ ~. -... o'~ -~ @ :g ~ :::;, ~ ::;:: "tz () ~ ~ "'"0 ::]. o ..., Ii) ffi '> '> '> 111l1~ ~~~ <-- <-- ~ II ~ ~~ m. i~w ~'I1~ -nml/l jo.a t&5.~iir ~~. 1/19 ~iiJd: iiJC: c:_ca ca jj ~ -0-. mSlL .., -. ~6 ,., ~ m ca. Q.::J c Q. ! ~-o !a: ~. a c;r-g N. -- --~-----~-- -----..-------