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MEETING DATE:
AGENDA #:
PREP ARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
FEBRUARY 22, iooo
9D
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR
CONSIDER APPROVAL OF RESOLUTION OO-XX
AUTHORIZING EXPENDITURES FOR MISCELLANEOUS
PARK CAPITAL IMPROVEMENT PROJECTS AND PARK
APPURTENANT EQUIPMENT AS IDENTIFIED IN THE 1999
AND 2000 CAPITAL IMPROVEMENT PROGRAM
Historv
The Parks and Recreation portion of the Capital Improvement Program
(C.I.P.) includes a variety of improvement projects for the parks in
Prior Lake. The larger projects are typically playground equipment
and trail construction. We have identified the playground equipment
and trails which are slated for construction in 2000 in Agenda Report
#9C.
Though the Council has already approved the 1999 and 2000 C.I.P.
staff felt that it would be a good idea to receive Council approval for
the smaller projects and equipment which don't require formal
bidding, but are purchased in compliance with our purchasing
guidelines.
These purchases include project items such as basketball courts, picnic
shelters, and resilient surfacing to make our playground equipment
A.D.A. compliant. We also purchase picnic tables, park benches,
players benches, bike racks, and grills from a variety of vendors.
These are new installations as well as replacements due to wear and
tear or possibly vandalism. We are trying to replace some of our older
wooden picnic tables and benches with new permanently mounted
vinyl coated metal tables and benches. Many of our parks and new
playgrounds do not have bike racks or benches and we try to install a
few of these each year.
162ijolEh'd#e\~~~~g\f9.?~18r~~iRh~~islaIa5S72-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Current Circumstances
The following is a detailed list of items that were identified for
purchase in the 1999 and 2000 C.I.P.
Park Location
Memorial Park
Memorial Park
Willows Park
Sand Point Beach
Cardinal Ridge,
Indian Ridge,
Boudins, Northwood,
Memorial
Various Parks
Improvement
Picnic Shelter
Concrete behind bleachers
Basketball Court
Parking Lot Lights
Resilient surfacing (1999)
for playgrounds (2000)
Appurtenant Equipment
Benches, Grills,
Picnic Tables, Bike Racks,
Players Benches
(1999)
(2000)
Total 1999 and 2000 Proposed Expenditures
Amount
$10,000.00
$ 6,000.00
$ 5,000.00 *
$18,000.00
$ 8,000.00 **
$ 8,000.00
$10,000.00
$10,000.00
$75,000.00
* The 2000 Capital Improvement Program includes $10,000 for
Basketball courts. In the fall of 1999 $5,000 was used to complete
Oakland Beach court, which was done pursuant to council direction
following the storm of 1998.
** The 1999 Capital Improvement Program included $12,000 for
resilient surfacing. In 1999 $4,000 of these funds were used to
complete the resilient surfacing at Green Oaks and Willows Park. The
$8,000 from 1999 plus the $8,000 included in the 2000 c.I.P. will
complete the resilient surface for the five remaining parks.
The Issues
We will follow the City purchasing policy guidelines when procuring
. these items. Since the Sand Point Beach parking lot lights exceed
$15,000.00 we will return to the Council for final approval.
Conclusion
Funds for this item would be drawn from the Capital Park portion of
the Capital Improvement Program which currently has a balance of
$549,057.00. The estimated expenditure for playgrounds and trails as
presented in Agenda Item 9C is $212,750.00. The expenditure request
for this agenda item for small projects and appurtenant equipment is
$75,000.00. The combined cost for these improvements is
K:\PAUL\AGDEN.REP\2000CIP.DOCCity of Prior Lake
AL TERNA TIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
$287,750.00 which would leave a balance of $261,307.00 In the
Capital Park portion of the C.I.P.
1. Approve Resolution OO-XX authorizing expenditures not to exceed
$75,000.00 for capital improvements and park appurtenant equipment
as identified in the 1999 and 2000 Capital Improvement Program.
2. Table this agenda item.
3. Deny this agenda item.
Motion and second to approve Resolution OO-XX authorizing
expenditures for miscellaneous park capital improvement projects and
park appurtenant equ' ment as identified in the 1999 and 2000 Capital
Improvement rogra not to exceed $75,000.00.
K:\PAUL\AGDEN.REP\2000CIP.DOCCity of Prior Lake
[
MOTION BY:
RESOLUTION OO-XX
SECOND BY:
WHEREAS, The Parks and Recreation portion of the 1999 and 2000 Capital
Improvement Program identifies funding for park improvement
projects, and
WHEREAS,
WHEREAS,
WHEREAS,
the 1999 and 2000 Capital Improvement Program also includes funds
for the purchase of park appurtenant equipment, and
these improvements and equipment are utilized and enjoyed by the
community, and
the following list of items is included in the Capital Improvement
Program
Park Location
Memorial Park
Memorial Park
Willows Park
Sand Point Beach
Improvement
Picnic Shelter
Concrete behind bleachers
Basketball Court
Parking Lot Lights
Amount
$10,000.00
$ 6,000.00
$ 5,000.00
$18,000.00
$ 8,000.00
$ 8,000.00
$10,000.00
$10,000.00
$75,000.00
,and
16200 6lgy~~P&<k Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
~
Cardinal Ridge,
Indian Ridge,
Boudins, Northwood,
Memorial
Resilient surfacing (1999)
for playgrounds (2000)
Various Parks
Appurtenant Equipment
Benches, Grills,
Picnic Tables, Bike Racks,
Players Benches (1999)
(2000)
Total 1999 and 2000 Proposed Expenditures
~
WHEREAS,
staff will follow purchasing policy guidelines in procuring the above
listed items, and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, MINNESOTA, that the City Council authorizes the expenditures for the projects
and appurtenant equipment as identified in an amount not to exceed $75,000.00.
Passed and adopted this 22nd day of2000.
YES
NO
Mader ... Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Schenck Schenck
{Seal}
City Manager
City of Prior Lake
CIP9900.DOC