HomeMy WebLinkAbout9F - Trails & Playground Equipe
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MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
MARCH 20, 2000
9F
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR
CONSIDER APPROVAL OF RESOLUTION OO-XX AUTHORIZING THE
PREPARATION OF PLANS AND SPECIFICATIONS FOR TRAILS AND
PLAYGROUND EQUIPMENT AS IDENTIFIED IN THE 1999 AND 2000
CAPITAL IMPROVEMENT PROGRAM
History:
This item originally appeared on the February 22, 2000 agenda but was
deferred until the Referendum Status Report was provided to the City
Council (See Agenda Item 9E).
Each year the City Council adopts the Capital Improvement Program
which involves funding for various park improvement projects. To assure
that the Council is aware of and supportive of our major park
improvement efforts, we are seeking approval to prepare plans and
specifications for park projects programmed for 1999 and 2000.
The 1999 and 2000 Capital Improvement Programs contains a total of
$287,750.00 in park improvement projects. Of this, $212,750.00 is for
playground equipment and trail projects. The remainder, $75,000.00 is
for miscellaneous improvements and capital park appurtenant equipment.
This agenda item will focus on the playground equipment and trail
projects. Agenda item 90 addresses the miscellaneous improvements
and capital appurtenant equipment expenditures.
The 1999 Capital Improvement Program identified two parks which were
slated for new playground equipment as well as trails at Knob Hill park
and Crest Avenue. The two parks which were to receive playground
equipment in 1999 were Oakland Beach and Sand Point. The storm of
1998 destroyed the playground equipment at Oakland Beach. In 1998
we ordered new equipment for the park at the Wild's but since this park
wasn't ready for development the Council authorized the installation of
the equipment at Oakland Beach. Having new equipment at Oakland
Beach left us with only Sand Point for 1999 equipment installation. We
have discussed the park development of the Wild's with the developer
but have not been successful in finalizing the plans, so we will be
proposing that the Wild's playground equipment be included in the 2001
C.I.P.
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162m.TE.agll~-ctee'K f-we. ;:'.E., Pnor Lake, Mmnesota 55372-1714 / Ph. (612) 447-4230 / Fax (tnz) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Due to the schedule of the park maintenance crews who were busy with
the new Library/Resource Center and Lakefront Park we were unable to
provide the labor necessary for the playground and trails. Typically park
maintenance crews do all of the grading and prep work for the
playgrounds including, hauling of sand, base work for the curbing, and
finish landscaping and sodding. With the trails we do the grubbing,
grading, and base work
Park maintenance crews completed all of the landscaping at the
Library/Resource Center and graded and based many of the trails in
Lakefront park. They also did all of the seeding and tree planting in
Lakefront park as well as built the two hockey rinks and hauled the sand
and fiber for the playgrounds.
Current Circumstances:
The Capital Improvement program includes funds to install playgrounds
at Sand Point, Fish Point, Knob Hill, Raspberry Ridge, and Sunset parks.
The C.I.P. also includes funds to develop trails at Glynwater.
The following is a breakdown of the cost estimates contained in the
Capital Improvement Program for the 1999 and 2000 playground
equipment and trails:
PLAYGROUND EQUIPMENT
1999 Sand Point
2000 Fish Point
2000 Knob Hill
2000 Raspberry Ridge
2000 Sunset
$25,750.001
$25,750.00
$25,750.00
$25,750.00
$25.750.00
$128,750.00
The 1999 C.I.P. included $44,000 for two parks. The Wilds park is to be
rescheduled for 2001 therefore only $25,750.00 will be used this year.
The increase in cost per park is due to council direction that resilient
surfaces be done at the same time new play equipment is installed.
This total includes the cost of the concrete curbing, resilient surfacing,
and sand. The cost estimate for the equipment alone is $20,000.00,
installation included.
TRAILS
1999 Crest Avenue
1999 Knob Hill
2000 Glynwater
$44,000.00
$18,000.00
$22.000.00
$84,000.00
The 1999 CIP included $44,000 for two parks. The Wilds park is to be rescheduled for 2001. Therefore,
only $25,750.00 will be used this year. The increase in cost per park is due to Council direction that
resilient surfaces be done at the same time new play equipment is installed.
k: \paul\agden.rep\cipexpen.doc
Page 2
The trail at Crest Avenue is a reconstruction of the existing trail. The trail
is approximately 20 years old and in very poor condition. The trail is 6
feet wide and we would replace this trail section with a standard 8 foot
trail. This reconstruction would be from County Road 42 to Shore Lane.
The trail at Knob Hill Park is a new trail which will meander through the
new park and connect Carriage Hills Parkway with Hummingbird Trail.
The trail at Glynwater 'is also an internal park trail which will provide
access to the park within the development as well as provide a
connection to Island View Park. These trail sections are identified in the
Comprehensive Plan (attached).
The Issues:
The bidding of the trails is typically not complicated as it is easy to
quantify the length of the trails and the quantities needed for their
construction. The specifications for bituminous and base materials is not
very complicated and the mix is typically the same regardless of which
paving contractor is used.
As we know from past experience the bidding of playground equipment is
more complicated as the various manufacturers have different
specifications for each part of their equipment Le. pipes, clamps, decks,
slides, swings, coatings, etc.. The warranties vary and the installation of
the equipment differs from one vendor to the next.
The intention would be to use the input received from the City Council at
the February 10, 2000 workshop to guide us in the preparation of
specifications, analysis and award.
Conclusion:
Staff is requesting that the Council approve the attached resolution so
that we may prepare the plans and specifications for the playground
equipment and the trails for Council approval. The plans and
specifications will be presented to the City Council for approval prior to
bidding.
Design and plans for these projects will be done in-house as a
cooperative effort between the Parks and Engineering Departments. By
doing so, the City will save on design costs and allow a full commitment
of the funding to construction costs. The design scope of these projects
is small and the work can be done efficiently in-house. Most of the rough
grading and back filling will be performed by Parks Maintenance staff. In
addition, the construction management and field work will be done in-
house as well.
FISCAL IMPACT: Budget Impact:
The funds for these projects will be drawn from the Parks portion of the
Capital Improvement Program. The project cost estimates for the
k:\paul\agden.rep\cipexpen.doc
Page 3
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ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
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playground and trails is $212,750.00. The Park Capital Program
currently has a balance Ol4S,6'j'f'.8e. - .I'
~.S', ~l>".S~
1. Approve Resolution O:XX aut~orizing the preparation of plans and
specifications for playground equipment and trails.
2. Table this agenda item fora specific reason.
3. Deny this agenda item for a specific reason.
Motion and second to approve Resolution OO-XX authorizing staff to
prepare plans and specifications for playground equipment at Sand Point,
Fish Point, Knob H' , Raspberry Ridge, and Sunset Parks and trails at
Crest Avenue, Kn J Hill, and Glynwater Parks.
Page 4
RESOLUTION OO-XX
RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS
FOR TRAILS AND PLAYGROUND EQUIPMENT AS IDENTIFIED
IN THE 1999 AND 2000 CAPITAL IMPROVEMENT PROGRAM
MOTION BY:
SECOND BY:
WHEREAS,
the following neighborhood parks are scheduled to receive new playground
equipment as listed in the 1999 and 2000 Capital Improvement Program
Sand Point
Fish Point
Knob Hill
Raspberry Ridge
Sunset, and
WHEREAS,
the following trails are scheduled for construction as identified in the 1999 and
2000 Capital Improvement Program
Crest Avenue
Knob Hill
Glynwater
WHEREAS,
the City of Prior Lake is committed to providing recreational activities for people of
all ages, and
WHEREAS,
playgrounds and trails provide for physical and mental stimulation and are
considered a high priority in the development of the Prior Lake park system.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA,
that staff is authorized to proceed with the preparation of plans and specifications for the parks and
trails identified herein.
Passed and adopted this 20th day of March 2000.
YES
NO
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Schenck Schenck
{Seal} City Manager, City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
TRLPL YO.DOC
AN EQUAL OPPORTUNITY EMPLOYER
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PARK & LIBRARY REFERENDUM
STATUS REPORT
MARCH 20, 2000
WHY ISN'T EVERYTHING COMPLETE?
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(3) Original estimates were not products of engineering
studies, but rather approximate costs based upon the
costs of similar projects in the Metropolitan area in 1995
and 1996.
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PARK & LIBRARY REFERENDUM
STATUS REPORT
MARCH 20, 2000
OVERVIEW
'97 Additional
Referendum Revised Expenditures Needed to
Amount Estimates 1 to Date2 Complete Total
r.i=in.an.cing..Ex.pe.nse.s.....T.....N.ofTnci"u.ded.....T.....$4o"6j)66....T.......$40K46.4........r............::.~.~............T.....$4.0ei";464.....1
1...........................................................-......t............................................................................................................................................................................1.......................................1
j Ponds Lights & \ j j j j j
jlrrigation j Not Included j $550,000 j $539,529 j j $539,529 l
[~~E~ff.9.:~f~~f.~:::::::::::::::::::::T::::::~?A:9.9.:;:gQ9.:::::::T::~~:;:?~:~~:9.9.Q::I:::::~:?~:~~?:~~:~~::::I::::~?~Q:~j::?~:::::r:~?:~~~~:;9.~~::::i
j Library/Resource j ~ j 1 j 1
j Center ! $2,500,000 \ $2,555,000 j $2,585,972 \ $7,000 j $2,592,972 !
~...M.emoriai".Pa.rk.....................T.............................................T......$.56:6oo......T..........$5.~r344..........T...................................T......$5f:344........~
1 Playgrounds 1 1 1 1 1 ~
r..P.ark..Pi"ay~irou.nd................l $200,000 r.....$1.66;o"66....T........$.1"02.:.242.......T....................................j....."$"1"02;.24.2......j
! Improvements! ! ! ! l ~
~...New..Commu.njty..Park"T........$2j3.o6:.ooo.......T..$2:"50.oij6(j".T........$8.47A5.9.......T..$"f:ooiA3.2..r.$T:8.8.{8.9"f..~
TOTALS $7,800,000 $8,924,000 $7,147,965 $1,274,561 $8,422,526
1 The revised project budget total is derived from:
$7.8 million Referendum proceeds
.855 Interest earnings
. / .125 Lakefront Park Construction Fund proceeds
~ L (c9 000 \ .050 DNR Grant
, .069 Trunk Reserve transfer
.025 Storm Water transfer
.........$8.;924;.00.0..........................................................................................................................................
2 Actual Expenditures to date (February 29, 2000)
....---r----------.-. ..
PARK & LIBRARY REFERENDUM
STATUS REPORT
MARCH 20, 2000
BOTTOM LINE
$8,924,000 Revised Est. Project Costs
..........................u....................................................._...........................................................................................................................................................
Projected Current Project
$8,422,526 Completion Costs.
$501,474 Subtotal
..............................................................................................................................................................................................................................................
$199,000 Estimated Addnl. Interest
$700,474 Est. Total Balance Remaining
2
I:\FRANK\NOTES\OO\REFEREND.DOC
-
---..-.,.... ".-.-'.---r--.'
PARK & LIBRARY REFERENDUM
STATUS REPORT
MARCH 20, 2000
ALTERNATIVES
BUSSE PROeERTY PARK:
1. Complete Restroom/Concession
Building
$190,000
2. Complete Restroom/Concession
Building, Lights & Playground Equipt.
$450,000
A Tl:IL.E..TJC FACIUTY:
1. Acquire Land and Grade Athletic
Facility
$761,000
$1,411,000
2. Acquire Land and Grade Athletic
Facility PLUS Construction of Park
3. Acquire Land, Grade Athletic Facility,
Construct Park PLUS Concession,
Restrooms and Lights
$1,951,000
I:\FRANK\NOTES\OO\REFEREND.DOC
-
~------.--..._-----------~-
PARK & LIBRARY REFERENDUM
STATUS REPORT
MARCH 20, 2000
STEPS TAKEN TO MAXIMIZE DOLLARS
THE PONDS:
Irrigation, Lighting and Playground Equipment Improvements
CITY CREWS: Removed and disposed of all of the old equipment
Completed site work and hauled and placed sand base
Completed turf restoration, sodding and seeding
Completed base work for curb
BOUDINS & MEMORIAL PARK:
Playground Equipment Improvements
CITY CREWS: Removed and disposed of old equipment.
Completed site work and hauled and placed sand base
Installed sidewalks and base work for curbs.
LIBRARY RESOURCE CENTER:
Construction of New Facility
CITY STAFF: Subcontracted for excavation and utilities directly.
Subcontracted for carpet purchase and wood flooring
CITY CREWS:
Moved trees/lights and installed concrete walkway
Landscaped property
Assisted with installation of irrigation
LAKEFRONT PARK:
Develop site and construct new park and pavilion
CITY CREWS:
Moved/removed trees, grubbed and graded a portion of the new
trails
Hauled and placed sand and wood chips in playground
Completed all demo work for trails and building
Acted as general contractor for construction of the pavilion
Built and painted hockey rinks
Completed tree planting and final grading and seeding
Constructed and will install boardwalk
BUSSE PROPERTY PARK:
Develop site and construct new park
CITY CREWS: Will do all landscaping and seeding work
CITY STAFF:
I:\FRANK\NOTES\OO\REFEREND.DOC
-
If approved, City would act as general contractor for construction of
the restroom/concession building
---.----------.---.-------
PARKS AND LIBRARY REFERENDUM COUNCIL REPORTS AND ITEMS
PERTAINING TO REFERENDUM CHRONOLOGY
$g$g~Q;tlPN#
April 11, 1996
Presentation and Approval of Lakefront Park Master Plan.
May 6, 1996
Joint Meeting with Parks Advisory Committee to discuss
Lakefront Park Master Plan and Financing Options.
January 21, 1997
97 -06
Authorizing a Special Election for a Parks and Library
Referendum. Appointment of Election Judges, Approval of Ballot
Questions.
January 21, 1997
February 27, 1997 97 -09
April 7, 1997
April 7, 1997
April 7, 1997
May 5, 1997 97 -32
September 15, 1997 97 -83
October 6, 1997 97 -84
October 20, 1997 97 -93
October 20, 1997 97 -94
January 20, 1998 98-10
Presentation to Council by PAC. and Friends of the Library
Resolution of the Prior Lake City Council to Canvass the returns
of the special Parks and Library Referendum Election.
Presentation to Council by Jon Gurban, Executive Director of
Minnesota Recreation and Park Association.
Report to City Council by Juran and Moody to consider
referendum Financing Strategy.
Consider approval of Parks and Library Construction Strategy.
Resolution providing for the Issuance of $7,800.00 General
Obligation Park Bonds of 1997.
Awarding Bid for Field and Security Lighting at Pond's Park.
Authorizing Award of Bid for purchase and Installation of an In-
Ground Irrigation System for the Pond's Park.
Authorizing Award of Bid for the Purchase and Installation of
Playground Equipment.
Approving Architectural Design Firm for Resource Center and
Library .
Authorizing a Firm to provide design, engineering and
architectural services for the redevelopment of Lakefront Park
and the development of a Community Park/Athletic Complex.
March 2, 1998
98-29
Approving the preliminary plans as recommended by the Building
Committee for the LibrarylResource Center including 1. Location,
2. Resource Center, 3. Coffee Shop, and 4. Authorizing the
Building Committee to proceed with the project.
March 16, 1998
98-36
Authorizing the City to apply for a Department of Natural
Resources Natural and Scenic Area Grant.
June 1, 1998
98-69
Authorizing the preparation of plans and specifications for the
LibrarylResource Center
REFITEMS.DOC
----.--.-- '--'--'J
June 1, 1998 98-70 Authorizing the preparation of plans and specifications for
Lakefront Park.
July 20, 1998 98-91 Approving plans and specifications and authorizing
Advertisement of Bids for the Library/Resource Center.
July 20, 1998 Status report on Library, Lakefront Park, Neighborhood Park and
Community Park/Athletic Complex Projects.
August 17, 1998 98-99 Authorizing Condemnation of Property for park purposes.
August 17 1998 98-100 Authorizing Condemnation of Property for park purposes.
September 8, 1998 98-101 Awarding Bids for the Construction of the LibrarylResource
Center Excavating, Demolition, and Moving Utilities.
September 8, 1998 98-102 Awarding Bids for the Construction of the LibrarylResource
Center Building Construction.
September 21, 1998 98-111 Rescinding Resolution 98-100 Authorizing Condemnation of
Property for Park purposes.
October 31, 1998 Initiated Monthly Budget Update to Council in Update.
February 2, 1999 99-06 Approving the Real Estate Purchase Agreement with William and
Carole Busse for the Purchase of 38.4 Acres of Land for the
Purpose of Park Development.
February 2, 1999 99-09 Amending Resolution 98-99 Authorizing the Condemnation of
Property by Reducing the Amount of Property Acquired from
15.18 Acres (entire parcel) to 2.21 Acres for Road/Access
Purposes Only.
February 16, 1999 99-10 Approving the Plans and Specifications and authorizing the
Advertisement and Solicitation of Bids for Lakefront park
Improvements.
March 15, 1999 99-17 Approving Acquisition of the 15.18 Acre Kop Property Authorizing
the Mayor and City Manager to Execute the Purchase Agreement
and Lease and Repealing in their Entirety Resolutions 98-99 and
99-09.
March 15, 1999 99-18 Authorizing the preparation of Plans and Specifications for the
development of a Community Park/Athletic Complex on the
Busse property.
March 15, 1999 99-19 Approving Plans and Specifications and authorizing the
Advertisement and Solicitation of Bids for the Lakefront Park
Pavilion.
April 5, 1999 99-33 Awarding Bid and authorizing the Mayor and City Manager to
execute the city's standard contract for improvements to
Lakefront Park.
REFITEMSOOC
.-.- ....-r .... . .
April 19, 1999 99-27 Authorizing the Preparation of Plans and Specifications for the
purchase of Carpeting and the Installation and purchase of Wood
Flooring and Millwork and authorizing the purchase of Mirrors,
Security system, Phones, Signs, Landscaping, Dance Barre,
General Furniture, and Miscellaneous Items for the
Library/Resource Center.
April 19, 1999 99-28 Approving the Lakefront Park Budget and Authorizing
Expenditures for the Project.
May 3, 1999 99-37 Authorizing the Award of Bids and Execution of City's Standard
Contract for the construction of the Lakefront Park Pavilion,
rejecting the Beno's Painting bid, and authorizing the In-House
Expenditure for the Project.
May 17, 1999 99-43 Approving the Purchase of Carpeting for the Library/Resource
Center through the State of Minnesota Cooperative Purchasing
Agreement.
May 17,1999 99-44 Approving the Plans and Specification and authorizing the
Solicitation of Bids for the Purchase and Installation of Wood
Flooring and Millwork for the Library/Resource Center.
July 6, 1999 99-66 Authorizing the Award of Bids and Execution of City's Standard
Contract for the Purchase and Installation of Wooden Flooring for
the Library/Resource Center.
July 19, 1999 99-69 Authorizing the Award of Bids and Execution of City's Standard
Contract for the Purchase and Installation of Millwork for the
Library/Resource Center.
August 16, 1999 No Res # Approval of Change Order #3 for Fulco Construction for the
Library/Resource Center.
August 16, 1999 99-78 Approving the Plans and Specifications and authorizing the
Advertisement of Bids for the Development of a Community
Park/Athletic Complex on the Busse property.
September 7, 1999 99-92 Authorizing the Lease Agreement for Operation of the
Library/Resource Center Coffee Shop.
September 7. 1999 99-93 Approving Change Order #1 for Lakefront Park Improvements
and the Transfer of Funds from the Trunk Reserve Fund and The
Storm Water Utility Fund and to the Parks and Library
Referendum Fund.
November 1, 1999 99-119 Awarding Bid to Heselton Construction Company in the amount
of $1,074,582.50 and authorizing the Mayor and City Manager to
execute the City's Standard Contract for the Development of a
Community ParkNouth Athletic Complex on the former Busse
property .
March 20, 2000 Staff provides status report to City Council
REFITEMS.DOC
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