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Home My WebLink About7B - Park & Library Ref. Report CITY COUNCIL AGENDA REPORT MEETING DATE: April 17 , 2000 AGENDA #: 8B PREPARED BY: Frank Boyles, City Manage"r AGENDA ITEM: CONSIDER APPROVAL OF REPORT REGARDING PARK AND LIBRARY REFERENDUM FINANCES AND IMPROVEMENT PROJECTS. DISCUSSION: History: At the February 10, 2000 Workshop, the City Council discussed to what extent the staff should proceed to complete the youth athletic facility on the Busse property as well as acquire and develop the "adult" athletic facility. Before making a decision on the above questions, the Council directed that the staff provide the following: (1) What is the status of Referendum expenditures to date? (2) Identify costs to (a) complete all projects presently underway only; (b) add completion of the restroom/concession building; (c) add the acquisition of the additional athletic field property; and (d) add the costs of complete development of the athletic facility. (3) Clarify allowable uses for Referendum dollars. The Council directed that the above information be supplied before it considers whether to approve preparation and solicitation of bids for park playground equipment, trails and miscellaneous equipment identified for acquisition and installation in the 1999 and 2000 Capital Improvement Program. Current Circumstances: At the March 20th meeting, the City Council reviewed information provided by the staff on this subject. The staff was asked to briefly and succinctly clarify its numbers. Attached is the memorandum and table the City Council received in response to that request. The memorandum provides a definition for each of the numbers. ISSUES: When all current projects have been paid for, $700,000 will remain of the Referendum dollars, Staff believes that the most prudent use of these funds is to (1) complete the restroom/concession facility for the Community Park on the former Busse Property; (2) acquire the 25.5 acre property for the remaining park; and (3) rough grade the newly acquired property. The Council could, on the other hand, decide to dedicate all or part of the remaining money to: (1) park projects identified in other agenda items; or (2) prepayment of a portion of the debt service on the outstanding bonds. ALTERNATIVES: (1) Expend the remaining Referendum money for a restroom/concession building, land acquisition and rough grade; 16200 Eagle Creek Ave, S,E" Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER RECOMMENDED MOTION: (2) Dedicate all or part of the remaining funds to debt service or other park projects as determined by the Council. Staff recommends Alternative (1). Motion and Second to direct the staff to accomplish the restroom/concession building, land acquisition and rough grading at a cost not to exceed $700,000. 1:\COUNCIL\AGNRPTS\2000\0417 _8B,OOC 2 UM 7'UHH tk V~ ~ FRANK BOYLES April 12, 2000 TO: MAYOR MADER AND COUNCILMEMBERS SUBJECT: PARK & LIBRARY REFERENDUM At the March 20th meeting, the City Council directed that an easy-to-read, concise report be prepared showing: (1) what additional funds would be required to complete all Referendum related projects; (2) the funding available to complete additional projects; and (3) the staffs recommendation for the use of such funding. What additional funds would be required to complete all Referendum related work? The total of columns 3 and 4 shown in column 5 ($8,422,526) is the amount of money required to complete all projects presently under contract. This excludes the restroom/concession building, lights and playground equipment at the Busse property park, as well as any acquisition or improvement of the final athletic facility. The funds required in addition to the $8,422,526 (column 5) to complete all Referendum related work is $2,401,000 (column 6) for a total estimated amount of $10,823,526 (column 7). The cost of the final park at $1,951,000 (column 6) was substantially more expensive than contemplated at the time of the Referendum since it is on a separate parcel. What funding is available to complete any additional projects? Column 8 and 9 show this information. The bond proceeds added to expected interest earnings through 12/31/00 and funding from other Council approved sources amount to $9,122,526. The current project dollars committed are $8,422,526. Subtracting the two numbers yields a remaining balance of $700,000. This is the amount available to install the restroom/concession facility at the Busse property park and acquire and grade the property for the last park. What is the staff's recommendation for use of the remaining $700,000? Staff recommends that the $700,000 be used to construct the restroom/concession building, and purchase and rough grade the property for the proposed athletic facility. 16200 Eagle Creek Ave, S,E" Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER . ---r- THE BENEFITS: The benefits of this recommendation are: (1) The Busse property park is complete except for playground equipment and lights. The playground equipment wouid be programmed as a future year capital park improvement. It is not likely that lights would be required for this park in the immediate future. Lights for youth athletics are primarily used in the early spring and late fall when the length of daylight is diminished. (2) Purchasing the 25.5 acre piece, preparing plans and specification, and grading the property only has some benefits as well. Surrounding neighbors have a longer period of time to become involved in the process and get used to the idea. A longer construction schedule allows the City to look at past and projected trends in field usage. For example, since 1996, we have found that our adult softball teams have dropped from 47 to 30. It appears that building an adult softball facility may not be our first priority in terms of future needs. Soccer, on the other hand, is growing both at the youth and adult levels. Additional time to construct this park can help to assure that the fields built meet our future needs. Development of the fields could be programmed in the capital improvement program over multiple years, together with in-house construction as we have done at The Ponds park. If you have questions about the information in this memorandum, or the attached table, please contact Ralph, Paul or me. I:\FRANK\MEMOS\COUNCIL \OO\REFEREN2.DOC PARKS & LIBRARY REFERENDUM PROJECT COST REPORT Expenditures Remaining Current Future Total to Date Obligations Proj. Costs Proj. Costs Buildout Cost (1) (2) (3) (4) (5) (6) (7) C -j<.-c-t~ ~;~l~ il:iiii ;z- ij(-);~hT - - - -C - - - $-4i)O,-600 - - -1- - - - $405 :464 - - - - f - - - - - - - - - - - - - - - - - f - - $-40-5 :4(;4 - -1- - - - - - - - - - - - - - - -:- - - - -$4-65~ 464- - - --: . - . I . I , I I I : l''inanc'in,!j l'.,xjh.'flse.\' : : : : : : : ~__________________________~_________________J___________________~_________________~_______________~________________~___________________I I I I I I I I , ~__________________________~_________________J___________________&_________________L_______________~________________~___________________I : lhe !'ofld\. : $550,000 : $539,529 : : $539,529 : : $539,529 : : 1 i ullt,.-!""z' P'-I"'{)f): : :. : : : : . .j. ""'l' '.'-' ....,..., I . I . I I I ~---~--------~-------------~-----------------~-------------------t-----------------~---------------~----------------~-------------------: ~__________________________~_________________J___________________l_________________~_______________J________________~___________________, : laZe/i'oIlI Purk : $2,769,000 : $2,582,955 : $260,129 : $2,843,084 : : $2,843,084 : . . . I I , 1 I : lrrJ/?!'OV(?lh:nts: : : : : : : r-------------------------~------------------~-------------------r-----------------r---------------,----------------r------------------~ . . . . , 1 . . :- -j>; ;/~ i Ie "Ii i-;f:(-I;:i~7 - - - - - - T - - $2:555 :600 - -:- - - $2 ~5 '8-5 ~ 972.- - -: - - - - $ 7 ~ ooi) - - - -r - $"2:5 92:972- 1 - - - - - - - - - - - 0 - - - T - - -fi,592",t)72 - --: , I I I I' : l?csollrc'c ('enter: :: :: I I , I I I I . r--------------------------~-----------------,-------------------r-----------------r---------------,----------------r-------------------. I I . I I . I . r~\i(,~il~;f:i{ii -F;,~k-- -- - 0 - -:-- - - -$5-6~6()6 - --or - - 0 - $-5 7j-44- - - - -: - ---- - - ::~ - -- - - - or - - - $57 j44-- - 1- - - - - - ------- - -- - --r - - - - -$57."344 -- - --: I I' I .. I.' I : l)/a)>:rol!t](.r~': : : : : : I r-------------------------~------------------~-------------------:-----------------~---------------~----------------r------------------~ :-i)~if~F j ;k;;.'"iJ~(;i;i~(~i - - - - T - - - $- i O():600 - - -:- - - - $ i OT2.42 - - - -: - - - - - - - ::~ - - - - - - -: - - $- i 02:24-i - -: - - - - - - ------- - - - - - T - - - -$ "(6i~24"i - - --: . ~ ~~ I .' I , I I . : In7!)rO\~ClJlenls: : : : : : I ~--------------------------~-----------------~-------------------9-----------------p---------------1----------------~------------------~ , I , . I I I I ~------------------,------->-----------------~--------___________._________________r_______________1________-_______>___________________: : fJusse FropCi"f)" : $1,900,000: $874,459 : $1,007.432 : $1,881,891 : $450,000 : $2,331,891': : jin/l/'ovelllcnl.\': : : : : : , ~-------------------------~------------------~-------------------:-----------------~---------------~----------------~-------------------: r i~):ia-i: 2 -i.;.~;!~,~~,~[~\:-- - - - -~ - - - $-60():60-6 - - - r - - - - - - - - - - - - - - - - - - I - - - - - 0 0 - - 0 - - - - - - - f - - - - - - - - - - - - - - -1- -$ i ~ 9-5 i ~ 0-6iY T - - -$ -(,9.5 "(,000 - --, : f.und !mf)i'Ol'i:.'iilCilIS: (balance) : : : ~----------~--------------- ' . I 1 , I , I r--------------------------~-----------------~-------------------T-----------------~---------------~----------------r------------------ : PROJECT TOTALS : $8,924,000 : $7,147,965 : $1,274.561 : $8,422.526 : $2,401,000: $10,823,526 ~__________________________.__________________J___________________~_________________~_______________J________________~___________~______ Project Description Project Estimate j'_uI'nj}i,~.\' ()//?cr \'Ol;!'CC's-"' f()fO/ J301l\..! 1) /'(}('('('( /\' l:>.\:, /;)! c res { 1- ~'I; 1(../} f?(~ .~ ~ ~ ~ ~~~~~~ ~~~~~ ~ (~) ~ ~ ~ ~ I ~ ~?~ ~~~?~ ~~~9~ ~ [~~ ~! ~ 0 ~ ~~? ~~~ ~ ~ [~~ ~ ~?~~?~ ~~~ ~ ~ I ~ ~~,~! ?~~~~ ?~~ ~~: /1 Fui!(.}hll.:.' ('lil'rcn/ ('i"o/. .:1vui/ahic IJu/ i OfO! C'Oill/l!L'lC l1Uih.jo!u /;'lIiU/\' C'Oiliiilitnu.:nr I(Clih.?ining J\'('('c/s \'hur/u,'2(' : - PRO.mCt- RECAP: -(9) -: - -$9~ "i2Z-,5-26 -: - <$8-,4 2Z",5 2. 6;- r - - - $70C),O()0 - - -: - $2~ 40 i ~ b-oo- -:- - - - <S;C7() i :600;- - - -: ~_____________________________J________________J__________________J__________________J________________,________________________J 1 Remaining Project buildout cost includes: ConcessionlRestroom facility - $190,000 Lights/Playground Equipment- $260,000 2 Adult Athletic Facility includes: Land acquisition! fInish grading - $761,000 Field, fencing, parking lots & trails - $650,000 ConcessionlRestroomlLighting - $540,000 3 Other Sources ..' Construction Fund appropriation, Trunk/Storm Water transfers & DNR grant H:\AGENDAIREFPROJ.DOC .