HomeMy WebLinkAbout7D - Park Capital Imp. Projects
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
APRIL 17, 2000
80 ~6
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR
CONSIDER APPROVAL OF RESOLUTION 00::;;/ AUTHORIZING
EXPENDITURES FOR MISCELLANEOUS PARK CAPITAL IMPROVEMENT
PROJECTS AND PARK APPURTENANT EQUIPMENT AS IDENTIFIED IN THE
1999 AND 2000 CAPITAL IMPROVEMENT PROGRAM
History
This item originally appeared on the February 22, 2000 agenda but was deferred
until the Referendum Status Report was provided to the City Council (See Agenda
Item 88).
The Parks and Recreation portion of the Capital Improvement Program (C.I.P.)
includes a variety of improvement projects for the parks in Prior Lake. The larger
projects are typically playground equipment and trail construction. We have
identified the playground equipment and trails which are slated for construction in
2000 in Agenda Report #9C.
Though the Council has already approved the 1999 and 2000 C.I. P. staff felt that it
would be a good idea to receive Council approval for the smaller projects and
equipment which don't require formal bidding, but are purchased in compliance
with our purchasing guidelines.
These purchases include project items such as basketball courts, picnic shelters,
and resilient surfacing to make our playground equipment A.D,A. compliant. We
also purchase picnic tables, park benches, players benches, bike racks, and grills
from a variety of vendors. These are new installations as well as replacements
due to wear and tear or possibly vandalism. We are trying to replace some of our
older wooden picnic tables and benches with new permanently mounted vinyl
coated metal tables and benches. Many of our parks and new playgrounds do not
have bike racks or benches and we try to install a few of these each year.
Current Circumstances
The following is a detailed list of items that were identified for purchase in the 1999
and 2000 C.I.P.
PARK LOCATION IMPROVEMENT AMOUNT
...~~.~~r.!,~.~..~~E,~........................................,...~,i,~~.!~..~.~.~,~~,~~,...................._.........,..~,~..g,!9.g.9..............
Memorial Park Concrete behind bleachers $6,000
....................................................,....,.................,................................................................-...'...................'......,..............
Willows Park Basketball Court $5,000
1 The 2000 Capital Improvement Program includes $10,000 for Basketball courts. In the fall of 1999, $5,000 was
used to complete Oakland Beach Court, which was done pursuant to Council direction following the storm of 1998.
16200 Eagle Creek Ave, S,E" Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245
K:\PAUL\AGDEN.REP\2000CIP,DOC AN EQUAL OPPORTUNITY EMPLOYER
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..'Sa'n'(rpoT;;TBeach....'.......................'Pa'rki'n'g..'CoTi:}~j'h.t8...............,_...........,$'1'8':0'00......,......
...Ca'rd'inaj...R'fd'ge;..........,..,........,..................,......,..................,.............,................-..............................................
Indian Ridge; Resilient surfacing for $8,0002 (1999)
Boudins; Northwood playgrounds $8,000 (2000)
Memorial
...Va'rious..Pa'rks..'........,.......,.................ApplirtenanfE'q'liipf.............-..................,...........,..............,
(benches, grills, picnic $10,000 (1999)
tables, bike racks, players $10,000 (2000)
benches)
...T6TA[''1'99ff&'2'6'6()''P'R6p6s'E~i5..E'X'PEN'b'it'Lj'RE'S...._............$'7'5;'0'0'0..,..........
The Issues
We will follow the City purchasing policy guidelines when procuring these items.
Since the Sand Point Beach parking lot lights exceed $15,000.00 we will return to
the Council for final approval.
Conclusion
Funds for this item would be drawn from the Capital Park portion of the Capital
Improvement Program which currently has a balance of $549,057.00. The
estimated expenditure for playgrounds and trails as presented in Agenda Item 9G
is $212,750.00. The expenditure request for this agenda item for small projects
and appurtenant equipment is $75,000.00. The combined cost for these
improvements is $287,750.00 which would leave a balance of $261,307.00 in the
Capital Park portion of the C.I.P.
ALTERNATIVES:
1. Approve Resolution OO-XX authorizing expenditures not to exceed $75,000.00
for capital improvements and park appurtenant equipment as identified in the 1999
and 2000 Capital Improvement Program.
2. Table this agenda item.
3. Deny this agenda item.
RECOMMENDED
MOTION:
Motion and second to approve Resolution OO-XX authorizing the City Manager to
make expenditures in accordance with City purchasing policies for miscellaneous
park capital improvement projects and park appurtenant equipment as identified in
the 1999 and 2000 Ca allmprovement Program not to exceed $75,000.00.
REVIEWED BY:
2 The 1999 Capital Improvement Program included $12,000 for resilient surfacing, In 1999, $4,000 of these funds
were used to complete the resilient surfacing at Green Oaks and Willows Park, The $8,000 from 1999 plus the
$8,000 included in the 2000 CIP will complete the resilient surface for the five remaining parks.
K:\PAUL \AGDEN,REP\2000CIP .DOC
56
RESOLUTION OO~
AUTHORIZING EXPENDITURES NOT TO EXCEED $75,000
FOR CAPITAL IMPROVEMENTS AND PARK APPURTENANT EQUIPMENT
AS IDENTIFIED IN THE 1999 AND 2000 CAPITAL IMPROVEMENT PROGRAM
MOTION BY:
SECOND BY:
WHEREAS,
The Parks and Recreation portion of the 1999 and 2000 Capital Improvement
Program identifies funding for park improvement projects, and
WHEREAS,
the 1999 and 2000 Capital Improvement Program also includes funds for the
purchase of park appurtenant equipment, and
WHEREAS,
these improvements and equipment are utilized and enjoyed by the community,
and
WHEREAS,
the following list of items is included in the Capital Improvement Program
Park Location
Memorial Park
Memorial Park
Willows Park
Sand Point Beach
Improvement
Picnic Shelter
Concrete behind bleachers
Basketball Court
Parking Lot lights
Resilient surfacing (1999)
for playgrounds (2000)
Cardinal Ridge,
Indian Ridge,
Boudins, Northwood,
Memorial
Various Parks
Appurtenant Equipment
Benches, Grills,
Picnic Tables, Bike Racks,
Players Benches (1999)
(2000)
Total 1999 and 2000 Proposed Expenditures
,and
WHEREAS,
Amount
$10,000.00
$ 6,000,00
$ 5,000,00
$18,000.00
$ 8,000.00
$ 8,000.00
$10,000.00
$10,000.00
$75,000.00
staff will follow purchasing policy guidelines in procuring the above listed items,
and
CIP9900,DOC
16200 Eagle Creek Ave, S,E" Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
.
.-.'-,-.-----------
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA,
that the City Council authorizes the expenditures for the projects and appurtenant equipment as
identified in an amount not to exceed $75,000.00.
Passed and adopted this 17th day of April, 2000.
YES
NO
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Schenck Schenck
{Seal}
City Manager
CIP9900,DOC