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CITY COUNCIL AGENDA REPORT
AGENDA ITEM:
MAY 15, 2000
4E
SUE MCDERMOTT, ASSISTANT CITY ENGINEER
BUD OSMUNDSON, PUBLIC WORKS J 6
DIRECTOR/CITY ENGINEER i
CONSIDER APPROVAL OF RESOLUTION 00-
AUTHORIZING FULL AND FINAL PAYMENT 0
SYSTEM CONTROL SERVICES, INC. FOR THE
SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) SYSTEM FOR THE CITY'S
WATER DISTRIBUTION SYSTEM.
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
DISCUSSION:
HISTORY
On August 3, 1998, the City Council awarded a
contract to System Control Services, Inc. for
upgrading the Supervisory Control and Data
Acquisition (SCADA) system for the City's water
distribution system, City Project 98-05. All work under
the contract has been completed in accordance with
the contract.
ISSUES
The full and final payment is $2,240.61 less than the
original contract amount. This is due to a credit for
computer equipment that was purchased at a price
less than the bid amount.
CONCLUSION
It is staff's recommendation to approve the final
payment as requested.
FISCAL IMPACT:
The original contract amount for the SCADA System
is $161,995.00. The final payment amount of
$17,259.14 brings the revised contract amount to
$159,754.39, which is $2,240.61 less than the original
awarded contract amount.
16200 ~~F~k Ave. S.L Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUcmy EMPLOYER
RECOMMENDED
MOTION:
A motion and second to approve Resolution DO-XX authorizing final
payment to System Control Systems, Inc.
REVIEWED BY:
REVIEWED BY:
SCADAFPDOC
RESOLUTION 00-
lb
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO SYSTEM CONTROL
SERVICES, INC. FOR A REPLACEMENT SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) SYSTEM, CITY PROJECT 98-05
MOTION BY:
SECOND BY:
WHEREAS, System Control Services, Inc. of St. Paul, Minnesota was awarded the
contract for a replacement Supervisory Control and Data Acquisition
(SCADA) System for the City's water distribution system, City Project 98-
05, in the amount of $161,995, and
WHEREAS, System Control Services, Inc. has in all respects completed the contract
for the replacement SCADA System, and
WHEREAS, The City Engineer and Consulting Engineer recommend acceptance of
the project and Final Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, full and final payment is hereby authorized to be made to System Control
Services, Inc. in the amount of $17,259.14 for the total contract amount of $159,754.39
for a replacement SCADA System, City Project 98-05.
Passed and adopted this 15th day of May, 2000.
YES
NO
Mader x. Mader
Ericson .~ Ericson A
Gundlach x Gundlach
Petersen "t... Petersen
Schenck "'X Schenck
{Seal}
Frank Boyles
City Manager
City of Prior Lake
16200 Estgb:AM&ek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph (612) 447-4230 / Fax (612) 447-4245
."1:; EQl',\L OPPORTL'(;ITY E"IPLOYER
.
'--'--.--"'--1""-'-.--" .-_..
Owner: Ci of Prior Lake 16200 Ea Ie Creek Ave SE, Prior Lake, MN, 55372 Date:
9/4/99 to 4/12/00 Ruest No:
S stem Control Services Inc 366 N Prior Ave Ste 206, St Paul, MN, 55104
A ril13, 2000
4/Final
REQUEST FOR PAYMENT
SCADA SYSTEM (BID B)
BAA FILE NO. 566-98-001
SUMMARY
1 Original Contract Amount $ 161,995.00
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ -2,240.61
4 Revised Contract Amount $ 159,754.39
5 Value Completed to Date $ 159,754.39
6 Material on Hand $ 0.00
7 Amount Earned $ 159,754.39
8 Less Retainage 0% $ 0.00
9 Subtotal $ 159,754.39
10 Less Amount Paid Previously $ 142,495.25
11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4/Final $ 17,259.14
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
~~~;~
Approved by Contractor:
SYSTEM CONTROL SERVICE
Approved by Owner:
C7J.F PRIOR LAK7.1
~()m/~
Specified Contract Completion Date:
May 31,1999
Date:
502-'5 (OO~-CSO)
Requesl4.xls
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
Base Bid
General Wiring LS $22,000.00 100.00% $22,000.00
2 Radio Equipment LS $30,672.00 100.00% $30,672.00
3 PLC Equipment LS $8,542.00 100.00% $8,542.00
4 RTU Hardware LS $16,721.00 100.00% $16,721.00
5 Computer Equipment LS 1 $26,000.00 100.00% $26,000.00
6 Specialty Equipment LS 1 $4,378.00 100.00% $4,378.00
7 Software LS 1 $8,307.00 100.00% $8,307.00
8 Programming & Factory Testing LS 1 $21,050.00 100.00% $21,050.00
9 Build Labor LS 1 $7,000.00 100.00% $7,000.00
10 Engineering LS $7,600.00 100.00% $7,600.00
11 Start-up LS $2,000.00 100.00% $2,000.00
12 Operator Training LS 1 $1,400.00 100.00% $1,400.00
13 Existing RTU Demolition LS 1 $1,680.00 100.00% $1,680.00
14 General Office LS 1 $4,645.00 100.00% $4,645.00
Total Completed to Date $161,995.00
Request4.x1s
.
....-...-.-.- ... '-'r-. .~_..- . . ~. -...
PROJECT PAYMENT STATUS
OWNER CITY OF PRIOR LAKE
BRA FILE NO. 566-98-001
CONTRACTOR SYSTEM CONTROL SERVICES INC
CHANGE ORDERS
No. Date
1 4/121/00 Credit for Com
Descri tion
Amount
-$2,240.61
Total Chan e Orders
PAYMENT SUMMARY
No. From To Payment Retainaae Completed
1 02101/99 02/25/99 50,514.35 2,658.65 53,173.00
2 02/25/99 04/08/98 65,862.25 6,125.08 122,501.68
3 04/08/99 09/03/99 26,118.65 7,499.75 149,995.00
4/Final 09/04/99 04/12/00 17,259.14 159,754.39
Material on Hand
Total Pavment to Date $159,754.39 OriQinal Contract $161,995.00
Retainaae Pay No 4/Final Change Orders -$2,240.61
Total Amount Earned $159,754.39 Revised Contract $159,754.39
Request4.xts