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HomeMy WebLinkAbout10A 2030 Vision Status Report4646 Dakota Street SE Prior Lake. MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 23, 2012 AGENDA #: 10A PREPARED BY: FRANK BOYLES, CITY MANAGER PRESENTED BY: FRANK BOYLES AGENDA ITEM: CONSIDER APPROVAL OF A STATUS REPORT REGARDING THE 2030 GOALS AND OBJECTIVES DISCUSSION: Introduction The purpose of this agenda item is to familiarize the City Council with the status of the staff's efforts to complete the goals and objectives contained in the 2030 Vi- sion and Strategic Plan. History The City Council reviewed and approved a revised 2030 Vision and Strategic Plan this February. The plan contained fewer goals and objectives than its predeces- sor and each was given a date for completion. Current Circumstances To track and monitor completion of the goals, the staff prepared the attached ma- trix. In addition to listing each objective, the matrix identifies the deadline for each, the responsible party, and the original and proposed completion dates (if a change is recommended). Conclusion The City Council should review the matrix and ask the staff for whatever clarifica- tions are desired. Similarly, the revised completion dates should be visited to de- termine if modifications are desired. ISSUES: The staff wanted the City Council to see our progress to date for various reasons. Most obviously, we want you to know we are making efforts in the vast majority of areas. Second, it has become apparent that some of the completion dates (origi- nally identified by staff) are not realistic and must be revised. In this regard, staff would appreciate the Council's comments on the proposed revisions to assure we are properly prioritizing the work. Finally if the council believes that the proposed work product the staff is identifying, is not what is desired, comments to that effect would be a significant time saver. FINANCIAL The objectives of the 2030 Vision and Strategic Plan are the primary areas where IMPACT: staff should be spending time. Accordingly there is a financial investment inherent in this effort. As council consideration and presumably approval occur, the finan- cial impacts of individual projects will be evaluated as part of the CIP and budget discussions. ALTERNATIVES: 1. Review the report and provide staff with comments and direction. 2. Accept and file this report recognizing that another status report will be provid- ed at the end of this year /beginning of next. RECOMMENDED Alternatives 1 and 2. MOTION: 2 2030 Vision and Strategic Plan Tracking Document Who (Council, Vision Element Goals and Initiatives Committee ) Department Staff Lead Due Date Status Develop a plan to provide a community -wide fiber optic Community and Economic Study submitted to EDA. questions on Economic and Community Development network. EDA Development Dan 12/31/2012 7116. Presentation to City Council on 7/ Economic and Community Development Prepare and evaluate plans with private parties to establish a EDA Community and Economic Dan 12131/2012 Incubator Plan prepared. Budget technology village/incubator. Development request to EDA scheduled for 7/16. Economic and Community Development Develop plans fora data center with fiber optic access. EDA Development Community and Economic Dan 6 /30/2012 Data Center Subcommittee report pending. No progress. The City has received a grant from Envision MN for technical Develop a redevelopment plan, including priorities, timelines Community and Economic assistance to identify sustainability and Economic and Community Development and incentives for the downtown area and for underutilized EDA Development Dan 9/30/2012 livability strategies in order to create a commercial properties. more vital downtown area. This process is underway and will be completed by . December 31, 2012. Review the existing City Code and Zoning Ordinance Committee has conducted one meeting. provisions to assess their impact on achieving economic Community and Economic Scheduling problems have resulted in Economic and Community Development development objectives. Recommend modification of those PC Development Dan 6/30/2012 staff review of ordinances. Report which are inconsistent with City objectives. Repeat every 5 expected in September. SCALE TED is years. researching. 1) IT 2) Fiber Annually identify at least five areas or programs that could 3) Sweeping/plowing - w/SLT be accomplished through collaborative efforts within or 4) Squad car change over Strong Financial Management outside of SCALE minimizing financial cost and /or maximizing City Council All Departments Jane (Tracking) 12/31/2012 5) SMSC Joint Water Plan 6) CR 12 /CR 17 wetland clean out cost benefit for services. Implement at least two programs 7) Watershed District south downtown each year, with Council approval. - pp stormwater 8) Wetland erosion control inspections Items 1 and 2 to be implemented. As part of the Capital Improvement Program (CIP) annual Strong Financial Management review process, refine long term plans for maintenance and City Council Finance, Engineering & Public Works Jerilyn, Larry & Katy Annual Scheduled for 719 Work Session re lacement of infrastructure. Develop a plan which includes priorities, timelines and Strong Financial Management funding for the implementation of an Enterprise Resource City Council Finance and IT Jerilyn 6/30/2012 New target: 9/30/12 Management System (ERMS) that improves the collection, use and reporting of financial data. Strong Financial Management Install and implement core modules. n/a Finance and IT Jerilyn 6/30/2013 Following selection of software Annually review and report to the Public Department or Work Session to discuss proposed Strong Financial Management Citywide metrics to measure cost effectiveness of services as City Council All Departments Bill O'Rourke 12/3112012 metrics on August 27th. art of bud et documents. Strong Financial Management Adopt remaining components identified in the City y Council Finance Jeril y /3 0 / 6/30/2012 Newtar 0 2012 g et: 9/3 / , Comprehensive Financial Management Policy CFMP . 2030 Vision and Strategic Plan Tracking Document Who (Council, Vision Element Goals and Initiatives Committee ) Department Staff Lead Due Date Status Work with the Prior Lake Spring Lake Watershed District, Scott County and Townships to establish a cooperative plan TMDL Natural Resources to clean up Spring Lake, and Upper and Lower Prior Lake Public Works /Natural Resources adoption 12131/2013 within six months of completion of TMDL implementation likely 6/2013 Ian. City New target: 9/30/2012 Reviewing this in Natural Resources Modify PUD standards in the City's Zoning Ordinance to Council /Planning Community and Economic Jane 3/31/2012 conjunction with MN Green Steps City incorporate sustainable goals and objectives. Commission Development program to evaluate how the two will workto ether. Svoboda property connected to sewer Improve ground water quality in accordance with city water and water 6/12. Welcome Avenue Natural Resources plans by 2030. Public Works /Natural Resources Katy 12131/2030 project scheduled for 2013. Clean -up program for outdoor storage to be initiated. City Council approved study. Natural Resources Implement recommended storm water management Public Works /Natural Resources Katy 12/31/2013 Implementation with scheduled Eagle strategy for Markley Lake. Creek development and Welcome Ave roject. Natural Resources Adopt the Park Utilization /Master Park Plan Study. Public Works /Natural Resources All / Katy 12/31/2012. New target: 12/31/2013 New target: 9/30/2012 Reviewing this in Natural Resources Evaluate Green Ste Steps Cities Program and request the City City Council Jane /Katy 3/31/2012 conjunction with PUD standards to Council approve the degree of City participation. evaluate how the two will work together. Develop and receive approval for a plan that promotes Community Assets recruitment and retention of highly capable, productive and City Council Administration Kelly 6/30/2012 Succession plans being reviewed. New customer- oriented staff throughout the organization. target: 1213112012 Receive approval for and complete projects contained in the Community Assets CIP on an annual basis. City Council 12/31/2012 Ongoing Acquire property for needed community capital assets Community Assets through subdivision process in accordance with Community and Economic Development Dan /Jeff 12131 /2030 Ongoing comprehensive Ian b 2030. Practice consistent, pro- active code enforcement to protect Report to council in April, 2012. Community Assets residential and commercial properties and report the results Engineering/Inspections Larry /CEO 1/28/2012 Candidates for new Code Enforcement to the City Council in February of each year. Officer are being interviewed. Develop a joint water study to operate water system capital Study is completed. Tribal Council and Community Assets facilities with the SMSC in accordance with the joint water Public Works /Natural Resources Katy 12/31/2012 City Council need to evaluate. Projected study. SMSC action is 9/3012012. Develop an annual plan to provide community recreational To be included in summer recreation Safe and Health y Communities and social programs to promote health and well- being. Recreation Kell y / An ie g 3/31/2012 program and highlighted in Wavelength. 2030 Vision and Strategic Plan Tracking Document Who (Council, Vision Element Goals and Initiatives Committee ) Department Staff Lead Due Date Status Ensure the police, fire, emergency and ambulance services have the resources to address the health and safety issues Safe and Healthy Communities identified by the Community Safety Advisory Committee City Council 6/30/2012 ongoing CSAC . Develop an informational package to foster the development Community i /Economc Dan/ Jeff Safe and Healthy Communities of neighborhood associations. Development and Mike 12/31/2012 Not started Communications Safe and Healthy Communities Develop marketing plans which effectively increase citizen Police /Fire /Communications Bill/Doug/ 1213112012 Safety Camp, Night -to- Unite, Citizen's p articipation in annual public safety programs. Mike Academy Work with SCALE to complete I Inified Trans or ' n and Community and Economic Transportation U and Economic Development-Plan. Development 12/31/2013 Ongoing Develop and approve a plan for safety and interconnectivity Transportation improvements to sidewalks, bike paths and trails serving City Council Katy 12/31/2012 Part of Park Plan. Preparation to begin in schools, neighborhoods, downtown and parks by 12131/12. 2013. Evaluate transit service levels and funding sources to Preparation of draft operations plan is Transportation maximize service and productivity within available resources. Administration Jane 3/3112012 ongoing. First draft by April 3o. To Council in August. Develop roadway degradation model to predict future Prelim report received. Degradation Transportation ` roadway investment needs by 4130/12 and incorporate those Engineering/Inspections Larry 4/30/2012 report complete. Incorporation into CIP needs into the annual CIP. and full model to be completed in April, 2013. Bi- annually conduct a professional community survey to solicit input on services and measure City performance. Communication Survey questions should address both business and Administration Frank 12 Budget for new survey ion 2013 residential issues. Produce 20 government - related cable television shows, Communication exclusive of public meetings. Communications frank 12131/2012 Shows to date equal 13. Identify appropriate information for inclusion in revised Mike /Janie ( quotes received on electronic sewer and Communication utility bill format. Communications Kelly 6/30 /2012 water bills. Scheduled for City Council on 7123/2012. Develop electronic tools and services to increase interaction Communication with residents. Communications Mike /Kelly 7/3112012 Working on creating App IPhones. Develop a strategy to communicate components of the 2030 Communication Vision and Strategic Plan. Communications Mike 3/15/2012 Completed.