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Home My WebLink About8B - Well & Pump House #6 - WSB DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT MAY 15, 2000 8B BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FRANK BOYLES, CITY MANAGER 3 y CONSIDER APPROVAL OF RESOLUTION oo~ AUTHORIZING WSB & ASSOCIATES TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR WELL AND PUMP HOUSE NO.6 H/STORY On April 3, 2000, the City Council directed staff to solicit engineering proposals for the development of a new Jordan Well on the west side of Prior Lake and return to the Council with the recommendation for a consultant. The city requested proposals for professional services for the proposed well and, pumphouse from the following six engineering firms: 1. Barr Engineering 2. Bonestroo,Rosene, Anderlik & Associates 3. Progressive Consulting Engineering (PCE) 4. Short, Elliott, Hendrickson (SEH.RCM) 5. Toltz, King, Duvall & Associates (TKDA) 6. WSB & Associates (WSB) Each of the above listed firms has expertise in the drilling of new wells and the construction of pumphouses. The engineering firm that is chosen will divide the project into two separate phases and construction contracts. The first phase and contract will be for the drilling and development of a new well. The second phase and contract will be for the construction of a pumphouse. The following table shows the submitted proposed compensation fees for the project: BARR BONESTRO PCE SEH. TKDA WSB ENG o ROSENE RCM ANDERLIK Well Design $17,890 $11,855 $28,700 $7,170 $9,000 $18,000 Pumphouse $39,550 $29,818 (1) $19,500 $29,080 $47,500 $29,700 Design Constmction $22,825 $23,773 $20,335 $37,340 $49,000 $12,000 Phase Other -0- -0- (2) (2) -0- -0- TOTAL $80,265 $65,446 $68,535 $73,590 $105,500 $59,700 WAOO~l~~(~,OO\l€. S,E.. Prior Lake. Minnesota 5t3372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 ,-',\ EQL','\L OPPORTU:';[TY E"lPLOYEE Notes: 1. Includes allowances for soil borings and permits of $2,200. 2. Plus actual cost of "reimbursable expenses" Based on a review of the above proposals, it was obvious that each firm has many years of experience in constructing wells and pumphouses. There is very little difference between the expertise and ability to complete a project of this nature. Based on this fact, the choice comes down to price and familiarity with the firm. Bonestroo, Rosene, Anderlik & Associates has worked in the city before and was the engineer in charge of the rehabilitation of Wellhouse NO.3. They also completed work on the SCADA system for the city. The proposed Project Manager, Mr. Dick Foster, has been the engineer for eighty wells and pumphouses. WSB & Associates has a Project Manager, Mr. Dave Hutton, who is very familiar with the problems associated with permitting for a well in this area due to his previous experience as the City Engineer/Public Works Director for the City of Savage. The WSB Project Engineer, Mr. Gene Anderson, has been the engineer in charge of numerous wells in the south metro area. Doug Hartman, Public Works, Supervisor; Sue McDermott, Assistant City Engineer; and I have evaluated these proposals and then discussed the choices. Based on this discussion, WSB & Associates was chosen for recommendation to the City Council. I have attached a copy of WSB's proposal to this report. Copies of the other five proposals are available in my office. ALTERNATIVES: There are two alternatives for the City Council to consider: 1. Approve a resolution which authorizes WSB & Associates to provide engineering services for Well and Pumphouse No. 6 and the associated water system improvements for a total fee not to exceed $59,700. 2. Deny this item for a specific reason and provide staff with direction. RECOMMENDED MOTION: Staff recommends adoption of Alternative NO.1. The city's water system is currently under a lot of strain due to the drought like conditions and the need for an additional well. ACTION REQUIRED:A motion and a second to adopt the Resolution stated above. REVIEWED BY: 2 G:\AG ENDAOO\ WELLN06,DOC 3F RESOLUTION OO~ I~/NNESO~~ LUTION APPROVING WSB & ASSOCIATES TO PROVIDE ENGINEERING SERVICES FOR WELL AND PUMPHOUSE NO.6 AND THE ASSOCIATED WATER SYSTEM IMPROVEMENTS MOTION BY: SECOND BY: WHEREAS, it is proposed to construct Well and Pumphouse No.6, and; WHEREAS, engineering services including preliminary and final design, and construction services are required for this project, and; WHEREAS, based on the review and evaluation of six proposals. the City Engineer recommends acceptance of the proposal from WSB & Associates. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that WSB & Associates is hereby authorized to provide engineering services for Well and Pumphouse No. 6 and the associated water system improvements for a total fee not to exceed $59,700 to be drawn from the Trunk Fund. Passed and adopted this 15th day of May, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck {Seal} City Manager City of Prior Lake l~o.(M~g~~\wtl'1fuf.oot S.L Prior Lake. Minnesota 5~372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 ,<'1:\ E(:JI~,-',L OPPOlnl:\ITY E:.!f'LO'iER A WSB 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis, MN 55426 B.A. Mittelsteadt, P.E. Bret A. Weiss, P.E. Peter R. Willenbring, P.E. Donald W. Sterna, P.E. Ronald B. Bray, P.E. & Associates, Inc. 612-541-4800 FAX 541-1700 May 3, 2000 Mr. Bud Osmundson, P .E. City Engineer City of Prior Lake 16200 Eagle Creek Avenue SE Prior Lake, Minnesota 55372-1787 Re: Proposal to Provide Professional Engineering Services for the Design and Construction of Well No.6 in the City of Prior Lake City Project No. 02-00 WSB Project No. 036-00 Dear Mr. Osmundson: WSB & Associates, Inc. is pleased to submit this proposal to the City of Prior Lake to provide professional engineering services for the design and construction of Well No.6 and associated well house and watermain transmission line. We sincerely appreciate your interest in our t;'rtm, as well as the time you spent with our staff discussing the project and providing information to us during the preparation of this proposal. We are extremely interested in providing quality and cost effective engineering services to the City of Prior Lake on this project. This proposal outlines WSB's approach to the project and proposed scope of services to meet the goals and expectations of the City, along with detailing the project team, representative project experience, compensation, and schedule. The team we have assembled has the necessary qualifications to successfully provide the design and construction services to complete the requested improvements within the required timeframe. Mr. Br~t Weiss. will serve as the PrinciDal-in-Chaq~e ,and will be responsible for overall quality control on this project. The Project ManaRer will be Dave Hutto..n. P.E., who brings extensive municipal experience to the project team. Mr. Hutton, most recently worked at the City of Savage before joining our firm and spent considerable time Minneapolis · St. Cloud Infrastructure Engineers Planners EQUAL OPPORTUNITY EMPLOYER Mr. Bud Osmundson City of Prior Lake May 3, 2000 Page 2 addressing the same water supply issues that Prior Lake is faced with today. During Dave's tenure year at Savage, he spent four years working with the DNR to develop consensus on the alternative long-range water supply issues and reach successful completion of a final water supply plan and initiated the implementation of the Phase I solution by designing and constructing Wells 8, 9 and 10. Mr. Hutton yiill serve as the primary contact to the City staff on this project and will serve as a liaison between the City and the DNR for all issues. The Project Engineer will be Gene Anderson, P .E., who has over 40 years of experience with water supply and municipal water system issues. Gene has experience in resolving issues and problems that arise during complicated and somewhat unpredictable projects. WSB has assembled a support team of WSB staff members, as well as Luken Architecture and Kaeding & Associates, Inc. to assist in these specialty aspects of this project. WSB is proposing to complete the design and construction for a not-to-exceed fee of V $59,700. A comprehensive breakdown of these fees is contained within our proposal. WSB is committed to successfully completing'this project on time and within budget to meet and exceed the expectations of the City of Prior Lake.WSB looks forward to your favorable consideration of o';ll' proposal. Please feel free to contact us at (763) 541-4800 if you have any questions about this proposal or need additional information. Thank you for the opportunity to submit this proposal. Sincerely, W;J//;;~~ Bret A. Weiss, P .E. Vice President ~~ David E. Hutton, P .E. Senior Project Manager bba 0 c-. 0 "S ;::: 0 ~..., . C\I 0 0 C\l C') c:: :> >- ..., CO ~ Z o ~ ~ () <( ::> ....J<D~ a:o'(/) OZZ a:....JO D......J() u..WO OSZ >- <( ~ z - CJ () - (/) w o c( ai ~ .0 CD l.L. c:: as ..., o CD o > o Z (3 o :> c( "S 0"" o o C\l c:: :> ..., as ~ It) .........._---,-,----~ ..- ?"' Lf ?"' (j; r...."...,...'i.r. .... ,.. ~ ",q ~ ':i ,: ~ . ~,._. ;',2: ::~ Q) :J "'0 Q) ..c '0 en .., .., +oJ () Q) . ...... o ~ 0... 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