HomeMy WebLinkAbout8E - Ingram Excavating
MEETING DATE:
AGENDA #:
PREP ARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
JUNE 5, 2000
8E
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR
CONSIDER APPROVAL OF CHANGE ORDER #2 FOR
INGRAM EXCAVATING, INC. FOR A DEDUCT OF $31,563.00
AND APPROVING PAYMENT #8 IN THE AMOUNT OF
$67,796.95 FOR WORK COMPLETED AT LAKE FRONT PARK
History:
Ingram Excavating, Inc, is the general contractor for the Lakefront
Park project and Brauer and Associates is managing the project.
Change Order number 2 includes 9 items relating to this project which
are listed on the change order document and represents a deduct of
$31,563,00 (Attachment A). Jason Amberg of Brauer and Associates
has provided a narrative which describes each of the change order
items in detail (Attachment B). Also attached is a copy of contract
payment nurnber 8 for a total amount of $67,796,95 which is being
requested of Ingram Excavating, Inc. at this time, (Attachment C).
Current Circumstances:
The project is nearing completion with only a few items remaining that
are the responsibility of the Contractor. City crews elected to do most
of the final turf and landscaping work knowing that we could do a
better job than a sub-contractor, and at the same time, save money.
We felt that it would be better if we did some of the fine grading and
landscaping ourselves so that we would be assured level ground, fresh
sod and proper placement. We are also very aware of the location of
all irrigation heads and were able to avoid damage and the covering of
heads, which is common on final grade and sod projects.
The Issues:
We will be retaining $27,716.55 until we are satisfied that all of the
items on the final punch list (attachment D) are completed. Jason
Amberg and Al Friedges will monitor the punch list and completion of
the project. Following the completion of the punch list items we will
return to Council for authorization of final payment.
k:\paul\ngdcn.rcp\lkfchng.doc Page I
16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQLr'\L OPPORTl:"ITY E\IFLOYEE
"r-tr. il
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
k: \pau l\agden. rep \Ikfchng. doc
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Budf!et Imoact:
Funds will be drawn from the Parks and Library Referendum fund. Of
the money saved by completing some of the work in-house it will be
necessary to purchase sod and wood fiber blanket. Though all of the
work hasn't been completed, it is estimated that we will spend
approximately $9,000,00 for the sod and landscaping materials. We
will also have approximately 74 hours of labor devoted to these
projects of which most was provided by seasonal employees. At the
high end, our contribution to items 6 and 9 would be $1,036.00 in
employees wages and $9,000.00 in materials for a total of $10,036.00,
as compared to the contract cost of $15,520.00.
On September 7, 1999 the City Council approved change order #1 for
Ingram Excavating, Inc. and it was mentioned in the agenda report that
we anticipated a savings in the screening and pulverizing of top soil to
pay for the park portion of change order number 1, which was
$15,165,50. The actual deduct for this item in change order number 2
is $15,750.00,
We did find a $1.50 error on pay application #8, Ingram listed the
original contract sum at $1,377,051.00 and the actual contract amount
is $1,377,052.50. We have made Ingram aware of their error and they
assured us that this would be corrected on the final contract payment.
Change Order #1 and #2 would adjust Ingrams contract to
$1,385,829,00,
1. Approve Change Order #2 for Ingram Excavating Inc. for a deduct
of$31,563.00 and approve payment #8 in the amount of$67,796.95
for work completed at Lakefront Park.
2. Table this item.
3. Deny this item.
Motion and second to approve Change Order #2 for Ingram
Excavating Inc. for a deduct of $31,563.00 and approve payment #8 in
the amount of $67, 7[for work completed at Lakefront Park.
Frank B
Page 2
Contract Change Order for
Lakefront Park Site Improvements
Project Address: 15790 Ridgemont Avenue
Prior Lake, Minnesota 55372
~strtb~:e~o:ATTACJrlMENT A
o Consultant 0 Other
X Contractor
To (Contractor):
Ingram Excavating Inc.
18900 Pioneer Trail
Eden Prairie, MN 55344
Initiation Date:
Consultants Project No:
Contract For.
Contract Date:
Feb. 21,2000
98-09A
General Site Improvements
May 3, 1999
Change Order Number: TWO (2)
CHANGES TO THE CONTRACT
(The contractor shall make the following changes to the contract)
# DESCRIPTION ADD DEDUCT
1 Additional aggregate base required for construction of storm sewer 290,00
2 Additional 4" depth bituminous for storm sewer work 1,547.00
3 Additional stump removals (71 additional stumps) 1,065.00
4 Additional costs for special order frames and lids for storm sewer at hockey rink 771.00
5 Deduct cost for removing screening and pulverizing from contract 15,750.00
6 Deduct cost for removing portion of sod work from contract 10,920.00
7 Deduct cost for removing portion of soil correction work from contract 3,066.00
8 i Deduct cost for revision to basketball lighting 900.00
9 Deduct cost for removing wood fiber blanket from the contract 4,600.00
TOTAL CHANGE ORDER ADDS AND DEDUCTS: 3,673.00 35,236.00
NET CHANGE ORDER TOTAL: (31,563.00)
Contract Summary to Date
Original Contract Sum: I
Net Change by Previously Authorized I
Change Orders:
,
Net Change of This Change Order: i
Total Contract Sum Including All Change
Orders to Date:
Consultant:
Brauer & Associates, Ud.
10417 Excelsior Boulevard, Suite Number One
HopIIins, MN 55343
By:
Date:
1,377,052.50
40,339.50
(31,563.00)
$1.385,829.00
Contractor:
Ingram Excavating Inc.
18900 Pioneer Trail
Eden Prairie, MN 55344
By:
Dale:
The Contract Time and Date of Substantial Completion Remains Unchanged.
Owner:
City of Plior Lake, Parks & Recreation Dept.
16200 Eagle Creek Ave. SE
Prior Lake. MN 55372
By:
Date:
Contract Change Oreler Valid Only with the Signature of Owner and Consultant.
Signature of the Contractor indudes Agreement Herewith.
Brauer & Associates, Ltd. C:\OOCS\1998\9809A\Ch~2.wpd
Page 1 of 1 (plus attachment!)
II "
ATTACHMENT B
facsimile
TRANSMITTAL
-
To:
Paul Hokeness
Of:
City of Prior Lake
Fax:
447-4245
Pages:
3, including this cover sheet.
Date:
May 19,2000
Attached to this fax you will find a copy of change order #2 for work related to construction of
the Lakefront Park Project. We recommend that the City of Prior Lake accept this change order
as defined below.
1. Additional aggregate base required for construction of storm sewer... This
was required due to unforeseen adjustments needed when making storm
sewer connections to streets
2, Additional 4" depth bituminous for storm sewer work... This was also
required due to unforeseen adjustments needed when making storm sewer
connections to streets
3. Additional stump removals (71 additional stumps)... These additional trees
were of poor quality and needed to be removed to construct trails and the
main entrance roadway
4. Additional costs for special order frames and lids for storm sewer at
hockey rink... These items were selected for safety reasons related to inline
skating, they will result in a much smoother surface for rollerblade use,
5. Deduct cost for Screening and Pulverizing.., After the topsoil was
stripped, it was determined that the topsoil had very few stones, therefore
screening and pulverizing was not needed,
From the desk of...
Jason Amberg
Brauer & Associates. Ltd.
PO Box 390658
Edina, MN 55439
612-238-0831 ext.14
Fax: 612-238-0833
6, Deduct cost for removing portion of sod work from contract... City crews
decided to finish this work to save additional money,
7. Deduct cost for removing portion of soil correction work from contract...
City crews decided to finish this work to save additional money.
8. Deduct cost for revision to basketball lighting,.. To save additional money,
the lighting for the basketball court was reviewed and redesigned, utilizing
one light per fixture instead of two. The light level will still maintain a
recreational level of play.
9. Deduct cost for removing wood fiber blanket from the contract... City
crews decided to finish this work to save additional money.
If you have any questions or comments related to these issues, please feel free to call me to
discuss.
Thank you,
Jason L. Amberg, RLA
Sr. Project Manager/Principal
Brauer & Associates, Ltd.
I 11
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ATTACHMENT 0
PROJECT MEMO VIA FAX
DATE: MAY 17,2000
To:
TODD INGRAM. INGRAM ExCAVATING
JEFF BAUNE, INGRAM exCAVATING
- FAX 934-0901
cc:
PAUL HOKENESS, PRIOR LAKE
AL FRIEDGES, PRIOR LAKE
- FAX 447-4245
- FAX 440-9678
FROM: JASON L. AMBERG, R.L.A,
BRAUER & ASSOCIATES. L TO.
RE: LAKEFRONT PARK CONSTRUCTION PUNCH LIST (2 PAGES)
BELOW IS AN UPDATED PUNCH LIST FOR THE CONSTRUCTION OF LAKEFRONT PARKAS OF MAY 17, 2000.
INGRAM EXCAVATING HAS REVIEWED THE ASPHALT TRAIL QUANTITIES AND DETERMINED THAT THE QUANTITIES EQUAL
THOSE STATED ON THE ORIGINAL BIDFORM. THEREFORE, NO CHANGE ORDER WILL BE REQUIRED FOR THIS ISSUE.
INGRAM exCAVATING SHOULD CONTACT BRAUER & ASSOCIATES, L TO, WHEN ALL OF THE ITEMS ARE FINISHED TO
SCHEDULE A FINAL WALKTHROUGH OF THE SITE SO WE CAN CLOSE THIS PROJECT OUT.
CALL ME AT 238-0831 #14 IF YOU HAVE ANY QUESTIONS OR CONCERNS.
PUNCH LIST ITEMS:
1. PLAY AREA
A. GRIND DOWN GROUT AT HANDRAIL POST LOCATIONS TO MATCH EXISTING CONCRETE - VERY SLOPPY
WORK
B. TOUCHUP HANDRAILS - COLOR SHOULD BE MATCHED TO THE DARK BLUE OF MAIN PLAY EQUIPMENT
STRUCTURE
C, NEED TO SUBMIT VERIFICATION I LETrERS OF SAFETY COMPLIANCE FROM EACH OF THE PLAY EQUIPMENT
MANUFACTURERS REPRESENTATIVES
2. MAIN PARK BUILDING AREA
A. COMPLETE ASPHALT TRAIL CONNECTIONS TO THE BUILDING
B, COMPLETE INSTALLATION OF SPLIT RAIL FENCING (THE FENCING THAT WAS PROPOSED HERE WILL BE
RELOCATED NEAR THE ENTRANCE ROAD BY THE POND AS DISCUSSED THIS MORNING)
3. HOCKEY AREA
A. THE TRAIL TO HOCKEY RINK SHOULD LINE UP WITH THE VEHICLE GATE OPENING
BRAUER & ASSOCIATES, LTD. - PROJECT Sa-09A
C:\DOCS\ 1998\9809A \PUNCHLlST -5-17 -OO.'M'D
Page I of 2
II "
.---..-.--.------.-.-.,.-...---.----------------...,.------,-_._~
4. TENNIS COURT AREA
A. GROUT AROUND POSTS
5. OVERALL SITE
A.' FINISH ALL ELECTRICAL WORK -LIGHTING, AND CONNECTIONS ETC.
I. SWITCH LOCATION AT BASKETBALL COURT MUST BE MOVE TO THE COURT SIDE
II. STRAIGHTEN LIGHT POLES - FOOTING ADJUSTMENTS
III. TIGHTEN LIGHT FIXTURES AT TENNIS COURT - ONE OF THE FIXTURES SPUN AROUND IN THE WIND
LAST WEEK
IV. ARBOR LIGHTING
V. ELECT PANEL I OUTlET NEAR AMPHITHEATER SHOULD FACE AMPHITHEATER
B. FINISH ALL IRRIGATION WORK - NEED RAIN SENSOR
C. GRADING WEST OF AMPHITHEATER TO AVOID PONDING WATER ON THE TRAIL
D. GRADING, FINE GRADING. TOPSOIL RESPREAD
I. MANY AREAS AROUND THE BUILDING, PLAY AREAS, BASKETBALL COURT, AMPHITHEATER HAVE A
MIX OF TOPSOIL AND CLASS 5 - THESE AREAS SHOULD BE ClEANUP. ALL CLASS 51 ROCKS
SHOULD BE REMOVED
E. CHECK ALL CONCRETE CURB AND FLATWORK - REPLACE BROKEN I CRACKED CONCRETE
F. TRIM GEOTEXTILE FABRIC FLUSH WITH GRADES BEHIND ALL BOULDER RETAINING WALLS
G. FINISH ASPHALT WORK
I. FINISH CONNECTIONS AROUND THE BUILDING
H. SPLIT RAIL FENCE
I. ADJUST POST HEIGHT AT PLAY AREA... SOME OF THE POSTS NEED TO BE RAISED
II. SOME OF THE POSTS ARE LOOSE - NEED TO STRAIGHTEN AND COMPACT AROUND POST BASE
III. ATTACH RAILING WITH SCREWS AT LOCATIONS IDENTIFIED BY OWNER
I. SUBMIT OPERATION I MAINTENANCE MANUALS FOR ALL ELEC, IRRIG, MECHANICAL WORK, ETC.
J. SUBMIT AS BUlL TS FOR ALL REVISIONS TO THE PROJECT
K. CLEANUP
BRAUER & ASSOCIATES, L TO. - PROJECT 9B-09A
C:\DOCS\ 199B\9B09A \PUNCH LIST .5.17-00. WPD
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