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Home My WebLink About9C - Removed MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT JUNE 5, 2000 9C BILL O'ROURKE, CHIEF OF POLICE CONSIDER APPROVAL OF PROPOSAL TO REPLACE POLICE DEPARTMENT DETECTIVE VEHICLES: 1) Resolution OO-XX Authorizing the Sale of One (1) 1993 32-Foot Motorhome to the City of Red Wing, Minnesota. 2) Resolution OO-XX Authorizing the Purchase of One (1) 2000 Model Ford Expedition Through the State of Minnesota Cooperative Purchasing Program. 3) Resolution OO-XX Authorizing Staff to Solicit Quotations for the Trade-In of One (1) 1992 Chevrolet Lumina and One (1) 1993 Ch(wrolet Blazer, and Authorizing Staff to Solicit Quotes for the Acquisition of One (1) 2000 Ford Taurus. History The 2000 Budget as approved for the Police Department contains $10,000.00 (42100-550) to be used in conjunction with a trade-in to replace one of our investigator's vehicles. None of the police vehicles are included in the equipment matrix. The Department currently has a 1993 Chevrolet Blazer and a 1992 Chevrolet Lumina for use by the two detectives.. The Blazer is used as the primary investigations vehicle, has 92,000 miles and is in very poor shape. We are also finding this vehicle, because of it's size to be inadequate for carrying the equipment used on a regular basis for evidence processing at a crime scene. The Lumina has 65,000 miles and would be in need of considerable repairs or replacement within the next year. A recent criminal forfeiture, resulting from a pull-tab investigation, has presented us with an opportunity to replace one or both of our investigations vehicles without the need for additional taxpayer contribution. The forfeited item is a 1993 Sun Voyager, 32 foot motor home, with 33,500 miles. We have been told by Brambilla's, Inc., and Shakopee GMC, that this has a retail value of $28,000.00 and a wholesale value of $22,000.00. They also told us they would not buy it for the wholesale amount due to the fact that the sale of such motor homes is sluggish because of the price of gasoline. 162~Q:@@SmL<\A:~h-ooo&owDVB1iMd,I)be'KMy-m~ta 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 .I\N EQL'/lL OPPORTL:\ITY EMPLOYER TIr'!i Current Circumstances I would like to be able to sell the motor home, or use it as an additional trade-in, with the Blazer and Lumina. We have looked into a few scenarios to accomplish the replacement of one or both of the investigation's vehicles. #1. Superior Ford, which holds the State cooperative purchasing contract for police vehicles is willing to give us $19,000.00 for the motor home in trade for a 2000 Ford Expedition. Their trade-in is lower than what Brambilla's told us due to the fact that they have already reduced their profit on the cost end. I have attached the Fleet pricing sheet from Superior Ford for the Expedition. We would be looking at the $26,695.00 base with the options of privacy glass for $251.00 and the limited slip rear axle for $217.00. Total cost for this vehicle is $27,163.00. #2. Shakopee GMC is willing to give us the $22,000.00 trade-in toward the purchase of a conversion van that listed for about $30,000.00 or a Chevrolet Tahoe listing for $35,000.00. #3. The Red Wing Department of Public Safety is looking to purchase such a vehicle to be used as a mobile command post. The Director of Public Safety is seeking the approval of the City Manager to proceed with an offer to us of $22,000.00 for the motor home. Conclusion We too have given consideration to keeping this vehicle as a mobile command post.. I do not believe that it would be used with enough regularity or frequency to justify such a request. Furthermore, keeping the ve~licle would present storage concerns and the expenditure of additional funds to convert it to fit the needs. True, it would be nice for the "what ifs" that come along from time to time. However, our primary concern is to be able to deliver our services on a daily basis. With that in mind our priority is to replace the investigation's vehicles. ISSUES: Why an Expedition-like vehicle? Such a multipurpose vehicle would allow us to use it in a number of capacities. As mentioned earlier, we carry quite a bit of equipment around to process crime scenes. With privacy glass the vehicle would be very suitable for the occasional covert stake-outs that are necessary. Furthermore, with 4-wheel drive, it could be pressed into service to get officers where they would otherwise have trouble getting during a significant snow storm. Sell or Trade? I believe that we would be in the best position by selling the motor home to Red Wing. Our asset list would then appear as follows: $22,000.00 from the sale of the motor home $10,000.00 from 42100-550 (2000 Budget) I:\COUNCI L \AGNRPTS\2000\P DV E H [C L. DOCKe I [y Meyer ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: $ 8.000.00 estimated from trade-in of Blazer and Lumina $40,000.00 Subtracting the $27,163.00 for a 2000 Expedition would leave us with $12,837.00 toward replacement of the Lumina. Trading the motor home in to Superior Ford would leave us with only $9,837.00 toward the replacement of the Lumina. The purchasing order deadline for the Ford Expedition under the State contract was Thursday, May 25, 2000. Such an order can be canceled no later than June 6, 2000. With this in mind, I have taken the liberty to place that order, knowing full well that I may have to cancel it should the Council so instruct. For your information I have also included a copy of the State Cooperative Purchasing price on a 2000 Ford Taurus as an example of the second vehicle that would fulfill our need as a replacement for the Lumina. We would be using the $14,111.00 base price plus $534.00 for ABS brakes, for a total of $14,645.00. The difference between this figure and what would be remaining from our assets above, $1,865.00. would be handled within the existing department budget. (It must be noted however that the order deadline for these vehicles has also past. It will be necessary for us to solicit quotes to fine a vehicle that meets our price and needs.) We would return to the City Council requesting authorization to trade both vehicles and acquire a replacement vehicle at a subsequent meeting. I do believe that the sale and subsequent use of the revenue from the motor home is an extremely responsible use of a rare opportunity. These new vehicles will meet our investigation needs for the next five to seven years, thereby limiting the tax dollar requests made for such necessities. 1. Approve sale of the motorhome to the City of Red Wing for $22,000.00 and defer any further action. 2. Approve the sale of the motorhome to Red Wing for $22,000.00 and authorize the purchase of a 2000 Ford Expedition utilizing the State Cooperative bid price. 3. Alternate 2 plus authorize the staff to receive quotations for a replacement vehicle, quotations for trading-in the Blazer and Lumina, with final City Council consideration at a future meeting. 4. Take no action. rmines appropriate. I :\COUNCIL\AGNRPTS\2000\PDVEHIC L. DOCKe 1 I y Meyer T"1r--!i RESOLUTION OO-XX A RESOLUTION APPROVING THE SALE OF ONE (1) 1993 SUN VOYAGER MOTORHOME TO THE CITY OF RED WING, MINNESOTA Motion By: Second By: WHEREAS, the City of Prior Lake Police Department seized through a police action one (1) 1993 32- foot Sun Voyager Motorhome; and WHEREAS, the District Court has granted the City of Prior Lake ownership of the vehicle pursuant to criminal forfeiture and seizure laws; and WHEREAS, the City Council has determined that there is no immediate City need or use for the vehicle; and WHEREAS, the City has been advised that the wholesale value of the vehicle is $22,000; and WHEREAS, the City of Red Wing, Minnesota desires to purchase the vehicle for $22,000 on delivery. Now THEREFORE, be it resolved by the City Council of the City of Prior Lake that it hereby authorizes the sale of one (1) 32-foot 1993 Sun Voyager Motorhome to the City of Red Wing, Minnesota in the amount of $22,000. PASSED AND ADOPTED THIS 5TH DAY OF JUNE, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck {Seal} City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 ii', EQlAL OPPOP.Tl'NITY E:v1['LOYER I Il RESOLUTION DO-XX A RESOLUTION AUTHORIZING THE PURCHASE ~~/NNESO~~ OF ONE (1) 2000 FORD EXPEDITION OUGH THE STATE OF MINNESOTA COOPERATIVE PURCHASING PROGRAM Motion By: Second By: WHEREAS, the State of Minnesota has prepared specifications and solicited bids pursuant to Minnesota statutes for 2000 model Ford Expeditions; and WHEREAS, the State bid price is $26,695 plus $251 for privacy glass and $217 for limited slip rear axle for a total price of $27,163. Now THEREFORE, be it resolved by the City Council of the City of Prior Lake that it hereby authorizes the purchase of one (1) 2000 model Ford Expedition in accordance with the State contract bid sheet contained in the June 5, 2000 agenda report at a cost not to exceed $27,163.00. BE IT FURTHER RESOLVED that the costs for this acquisition shall be drawn from the sale of the 32-foot 1993 Sun Voyager Motorhome and the $10,000 budget allocation in Accl. 42100-550. PASSED AND ADOPTED THIS 5TH DAY OF JUNE, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck {Seal} City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 i\N [QUi\L DPPORTL'NITY E\IPlJ)YEE RESOLUTION DO-XX A RESOLUTION AUTHORIZING STAFF TO SOLICIT OTATIONS FOR THE TRADE-IN OF ONE (1) 1992 CHEVROLET LUMINA AND ONE (1) 1993 CHEVROLET BLAZER AND AUTHORIZING THE STAFF TO SOLICIT QUOTES FOR THE ACQUISITION OF ONE (1) 2000 MODEL FORD TAURUS. Motion By: Second By: WHEREAS, the City owns one (1) 1992 Chevrolet Lumina and one (1) 1993 Chevrolet Blazer; and WHEREAS, the City Council believes it is in the best interests of the City to dispose of these vehicles through trade-in; and WHEREAS, the City Council believes it is appropriate to acquire one (1) 2000 model Ford Taurus as a detective vehicle. Now THEREFORE, be it resolved by the City Council of the City of Prior Lake that it hereby authorizes the staff to solicit quotations for the trade-in of one (1) 1992 Chevrolet Lumina and one (1) 1993 Chevrolet Blazer. FURTHER BE IT RESOLVED, that staff is authorized to solicit quotations for the purchase of one (1) 2000 model Ford Taurus to serve as a detective vehicle. PASSED AND ADOPTED THIS 5TH DAY OF JUNE, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck {Seal} City Manager, City of Prior Lake 16200 Eagle Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 /IN EQU/lL OPPORTl ''\iITY E:VIPLOYER I II ~ =1'-11 ~CI-II'-'I-l FLEET& GOVERNMENT SALES DEPARTMENT ~~ "'V'" FAX ~o~~~ TO: ~fi-I? /I OF PAGES SENT 9700 56TH AVE. NO. PLYMOUTH, MN 55442 PHONE 612-559-9111 FAX 612-519-6336 fI..l2 1'/~ftJ W7-7P'-~ ?~z,- ~Vo "%66 FLT PKG-MED GRAPHITE O~ NO fLT P\<Gr;\~ED GRAPHITE mT DK GRAPH ITE MEO PAACH"'aIT COLORS: FLEET PKG ONLY UA BLACK CC YZ OXFORD WHITE CC YN SILVER CC MET SU TROPIC GREEN CC MET ;0: -I?~~ DATE AnN PHONE FAX ~ c'U tlf1.6f..lr E:" YEAR 2000 OtUJeJZ. O~LI,.J~ 5/J0/00 . ,1- ::s/-z....S;/{'r-) MODEL EXPEDITION 4X4 4 DOOR XL T COlOR-EXT FLEET SPECIAL PKG-SEE PG 2 FOR CONTENTS 5.4L V8 ENGINE I AUTO 00 1 AIR CONnITIONING I CRUISE / TILT / ASS POWER LOCKS, WINDOWS, MIRRORS / P25S/70RX16 SSW ALL SEASON TIRES ,CLOTH .BUCKET SEATS FRONT/VINYL. REAR $ . 26695.00 40/60 M DRIVER SR..IT 8E1Of stAT -DELETE FlEET PI<G {PG2} 4.6L va ENGINE THIRD SEAT (flEET PKG CN..Y) TRAILER TOW PKG W/FfWI[ MTD CI..A$ III HITtH PRIVACY GLASS (FLEET PKG ttt.Y) 3.55 LIMITED SLIP REAR AXLE COMFORT1CONVENIENCE GROUP (SEE ro 2 FeR CCMtNTS) P255/16 OWL AT TIRES W/ALUM WHl6 (REQ CCJtfCRT/oow GRP) FOR DELIVERY ADO 75e PER MILE ONE WAY .75 X miles 961.00 (470.00) 544.00 . 332.00 251.00 217.00 2232.00 . 409.00 = IMPORTANT! - TO RECEIVE THIS GOY'T PRICING TOU MUsT HAVE A FORO FlEET IDENTIFICATION NUM8ER (FIN) - FIN CODE MUST 8E ON ORnER. CAlL 1-800-343-5338 OPT'1 - TO ASK FOR YOUR CITY/COUNTY! AGENCY'S FIN CODE - AliD/OR TO APPLY FOR ONE. IF ANY PROBLEMS, CALL CAROL H[HDRICKSOH: 612-519-6351. PAYMENT IS our ON DElIVERY - lET us KNOW IF ADVANCE BILLING IS NEEDED TRADES - ARE ACCEPTED - SUBJECT TO REAPPRAISAL AT TIME OF DelIVERY Foe SUPERIOR FORO. OELIVERY NOT INClUDED - DELIVERY + 7~ MI.-ONE WAY. THANK YOU FOR THE OPPORTUNITY TO PRESENT TH PLEASE CA IF YOU HAVE ANY TI ON . TOTAL NET all.1. . TUART OR CAROL HENDRICKSON, FLEET MANAGERS COLORS: WITHOUT FLEET P B2 HARVEST GOLD CC MET JL OK TOREADOR RED CC LL OK WEDGE BLUE CC ME LD MED WEDGE SLUE CC ~ SU TROPIC GREEN CC MET UA BLACK CC YZ OXFORD WHITE CC YN SILVER CC MET $ SfliS TA): & LICENSE OOT IM1.LOOJ .95 FLEET.& GOVERNMENT SALES DEPARTMENT 9700 56TH AVE. NO. PLYMOUTH, MN 55442 PHONE 612-559-9111 FAX 612-519-6336 4i/oo . 0/'17-- If 5'~-' q-~'}...... Y'f 0- 3~ ~ GRAY !NT TAN FAX TO: ~.s M~ 1/ OF PAGES SENT TO:../k,.", 4 I? J) DATE ATTN PHONE FAX '* ~t.ltlt2J!Nr OMea Oeaot.lt'E. "' 5/~S/oo YfAR~ 2000 MODEL TAURUS 4 DOOR SEDAN COLOR-EXT' LX / 3.0l 2V ENG I AUTO 00 I AIR I CRUISE I TILT / CLOTH SEATS ENGINE BLOCK HEATER I AM/FM STEREO / POWER WINDOWS / DEF'ROSTER ~LACK REMOTE MIRRORS GRP 15A $ 14111.00 SE I SAME SPEC AS ABOVE PLUS THE FOLLOWING:' POWER'LOCKS, REMOTE ENTRY, CASSETTE~ 5 SPOKE PTO ALUM WHEELS CQ..~ KEYED remE MIRR(RS GRP 158 '. $ 14767.00 '- ->. POWER SEAT (AVAILABLE ONLY ON SE) ADO $ ASS BRAKES ADO $ . FRONT'& REAR FLOOR MATS ADD $ POWER LOCKS (REQ SUI AIR BPGS) ON Ul ADD $ FOR DELIVERY ADD 75e PER MILE ONt WAY .75 X miles = ON GRP 158 Sf MODEL, TO ADD SPECIAL VALUE GRP (SVG) WHICH INCLUDES: , PORER SEAT, ASS BRAKES, 60/40 SPLIT FOLD REAR SEAT, ILLUMINATED VISOR MIRRORS W/SECONDARY VISOR AOD $ 782.00 3.0L 4V ENGINE (WITH SE SVG MODEL ONLY) ADD $ 619.00 352.00 534.00 50.00 594.00 Il'IPORTAHT! - TO RECEIVE llflS GOV'T PRICING YOU HUST HAVE A FORO FLEET ID€NftFtCATIOH NUMSER (FIN) - FIN COOE MUST BE: ON ORDER. CAU. 1-600..343-5338 OPT" - TO ASK FOR YOUR cm/COUHTlI AGENCY'S FIN CODE - AND/OR TO APPlY FOR ONE. IF MY PROBlEMS. CALl CAROl HEN01UCXSQH. 61~-S19-6351. ." PAYMENT IS DUE em DELMRY - lET us KNOW IF ADVAHct BILLING IS NEEDED TRADES - ARl ACCEPTED - SUBJECT TO REAPPRAISAL AT TtfllE OF OalVERY Foa SUmtoR fORO.. OalvtRY (fOT INClUDED.. oalVERT 4' TSC "1.-oNE VAY. .6!u tfhl4 BILL STUART OR CAROL HENDRICKSON ~ -- = COLORS: B2 HAAVEST 0Cl0 CC ru FL TORE.AOOR REO CC t'U B4 O-ESTMJT CC ru KX GAAPHITE!l.t( cc r-u LA ftfI) r!}YPJ.. flUE CC ru S\J TR(PIC GREEN CC m 1$ SIL~ FROST cc m- IlA !l.AO< cc wr tltIlt CC j TA'( & LIe 1'lJT IMl.LOOI I 11