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Home My WebLink About4K - Concession Bids MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT JUNE 19, 2000 4K PAUL HOKENESS, PARKS AND RECREATION DIRECTOR CONSIDER APPROVAL OF RESOLUTION oo-~ 15 APPROVING THE PLANS AND SPECIFICA TfO-N's AND AUTHORIZING SOLICITATION OF BIDS FOR THE CONCESSIONIRESTROOM FACILITY AT THE COMMUNITY PARKNOUTH ATHLETIC COMPLEX ON THE FORMER BUSSE PROPERTY. Historv: At the April 17, 2000 City Council meeting staff was directed by the Council to prepare the plans and specifications for the concession/restroom facility at the Community ParklY outh Athletic Complex on the former Busse property. CurrentC~cumsmnces: The plans and specifications have been prepared and are ready to be bid, A copy of the plans and specifications are available in the Parks and Recreation Director's office. The plans and specifications were prepared by Oertel Architects, Jeff Oertel was the primary architect for the Prior Lake Maintenance Center and has designed park facilities in Plymouth, Hennepin Parks, Racine Wisconsin, and the Minneapolis Park and Recreation Board, Jeff did the design work for the Memorial Park concession/restroom and also designed Grainwood Park. We have been very satisfied with Jeff's performance and design work in past projects. The building has very clean lines, is constructed of colored block, and cedar trim, metal doors and shutters, very similar in materials and color as the Memorial Park building. The attached drawings depict the proposed building, Though there is no building that is completely vandalproofthis building would be very solidly built and should have a lifespan of approximately 50 years, The bathrooms and concession stand would be open during games, tournaments, and special events, The Issues: There are no outstanding issues regarding the building at this time. k:\paul\agden.rep\bussconc,doc Page 1 16200 Eagle Creek Ave, S.L Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER r -".- '1"1' . FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: k:\paul\agden,rep\bussconc, doc This is a prototype building and the design, plans and specifications could be used if there is ever another opportunity for a building of this type in the park system in the future, Conclusion: Should the Council approve the plans and specifications and authorize the solicitation of bids we would advertise for bids within the next two weeks and open bids the last week of July. We will be attending the July 13th Spring Lake Township Board meeting and requesting a building permit. The Township Board issues the permit and Scott County is the governing agency that ultimately approves or disapproves the application. Our goal is to return to the Council in August for bid approval and begin construction this Fall. The building will be completed in the summer of 200 I and the athletic fields will be ready for play in the Fall of 200 1, Budget Impact: Funds for this project would be drawn from the Parks and Library Referendum budget. As with the Memorial Park building and Lakefront Park Pavilion we would act as our own general contractor and bid the sub-contractors individually, AI Friedges will oversee the construction of the building. The Architect's estimates for the building are $145,000,00, The engineer's estimates for the sewer system are $45,000.00, which would bring the construction cost estimate to $190,000,00, Mr. Oertel's fee for preparing the plans and specifications for just the building are $6,500.00, Typically an Architect's fees are 10% of the construction total which would have been $14,500,00, The Architect's fees are included in the professional services part of the budget for the new Community Park/Athletic Complex, 1, Approve Resolution DO-XX approving the plans and specifications for the concession/restroom facility at the community park/youth athletic complex on the former Busse property and authorize the solicitation of bids. 2, Table this agenda item, 3, Deny this agenda item. Motion and second as part of the consent agenda to approve Resolution DO-XX approving the plans and specifications for the concession/restroom facility at the community park/youth athletic complex on the fi mer Busse property and authorize the solicitation of bi . Page 2 RESOLUTION OO-XX APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING SOLICITATION OF BIDS FOR THE CONCESSION/RESTROOM FACILITY AT THE COMMUNITY PARKNOUTH ATHLETIC COMPLEX ON THE FORMER BUSSE PROPERTY. MOTION BY: SECOND BY: WHEREAS, at the April 17, 2000 meeting the City Council directed staff to prepare plans and specifications for a concession/restroom facility at the community park/youth athletic complex on the former Busse property, and WHEREAS, funding for this project will be drawn from the 1997 Parks and Library Referendum, and WHEREAS, the plans and specifications have been reviewed and approved by staff, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the plans and specifications for the concession/restroom facility at the Community Park/Youth Athletic Complex on the former Busse property are approved and that staff is hereby authorized to advertise and solicit bids for said project., Passed and adopted this 19th day of June, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Schenck Schenck { Seal} City Manager City of Prior Lake 16200 E;Mg'~P~R<Ave. S,E,. Prior Lake. 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